State of Washington
Reports To: Finance Specialist
Supervises: NA
Adopted: August 19, 2025
Salary: $28 - $32 per hour, DOE
Status: Non Exempt, Full-Time, Grant-Funded
POSITION PURPOSE/SUMMARY The Finance Specialist provides administrative and financial support to the Director of Finance by performing routine accounting tasks, maintaining accurate records, and assisting with financial reporting. Primary responsibilities include processing accounts payable and receivable, payroll, reconciliations, and financial data entry to ensure efficiency, accuracy, and compliance with established policies. The Finance Specialist works closely with the Director of Finance to support the overall financial operations of the District.
DUTIES AND RESPONSIBILITIES:
Process monthly payroll, including draw requests, ensuring compliance with wage laws and District policies. Maintain strict confidentiality of all financial, payroll, and personnel records in accordance with District policy and applicable laws. Prepare, onboard, and file all payroll-related documentation and forms, including W-2s and 1099s. Administer employee benefits, including enrollment, changes, and employee communications. Maintain accurate vendor records, including contact information, payment terms, and required compliance documentation such as W-9s. Establish and foster positive vendor relationships to ensure timely communication and resolution of billing or payment inquiries. Oversee the setup of new vendors, ensure adherence to District policies and procurement guidelines, and monitor vendor accounts to ensure accuracy, timely payments, and compliance with contractual obligations. Collect incoming mail daily, sort and distribute it to appropriate staff, and ensure time-sensitive documents are processed promptly. Implement composite rate changes in accordance with updates to employee benefits and/or wages. Accurately enter and code accounts payable and receivable transactions, including grant information and Cash Basis BARS Codes. Assist in preparing grant-related financial documentation and reimbursement requests in compliance with funding requirements. Reconcile all District-held financial accounts to ensure accuracy and completeness. Assist in preparing and submitting required payroll-related tax filings to federal and state agencies. Assist with the preparation and processing of monthly invoices and vouchers. Ensure financial statements and records are maintained in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) requirements. Ensure vendor files are current and meet IRS and state compliance requirements prior to issuing payment. Support budget maintenance by updating financial records and assisting in monitoring adherence to financial policies. Maintain accurate internal accounting records in compliance with applicable regulations and District policy. Maintain effective internal control systems to safeguard District assets and ensure accurate financial reporting. Other duties as assigned.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS:
Ability to sit, stand, and walk for extended periods. Ability to lift and carry up to 25 pounds. Frequent use of computers and office equipment. Occasional travel within Washington State, including operation of a motor vehicle. Work is performed in both office and field settings, which may include exposure to inclement weather. Some staff work remotely, requiring regular communication and coordination through virtual platforms. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. REQUIRED QUALIFICATIONS:
Associate’s degree in Accounting or related field preferred; relevant work experience may be substituted on a year-for-year basis. Minimum of two years’ experience in a finance-related position. Proficiency in or familiarity with accounting software. Strong attention to detail and organizational skills. Ability to manage multiple tasks and meet deadlines. Strong communication and problem-solving abilities. Ability to pass a federal background check and additional screenings, including credit evaluation, driving record review, and criminal history check, in compliance with RCW 10.97 and EEOC guidelines. Possession of a valid Washington State driver’s license. PREFERRED QUALIFICATIONS AND SKILLS:
Fundamental Payroll Certification (FPC) or equivalent credential preferred. Five years’ experience in a public employer or finance-related field. Experience with Springbrook Express. State and federal grant management experience.
SALARY/BENEFITS: Compensation: $28.00 – $32.00/hour DOE Benefits: State of Washington Department of Retirement System and Washington State Health Care Authority Public Employees Benefits Board. Additional: Pre-authorized mileage reimbursed at the state rate established by the Washington State Office of Financial Management.
HOW TO APPLY: Send a filled out
application , resume, and cover letter to HR@graysharborcd.org.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: The Grays Harbor Conservation District is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, marital status, veteran status, disability, or any other status protected by law.
EMPLOYMENT DISCLAIMER: This job description is intended to describe the general nature and level of work performed by the person assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, and skills required. The District reserves the right to modify the duties and responsibilities of the position at any time. Employment with GHCD is at-will, meaning either the employee or the District may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.
#J-18808-Ljbffr
POSITION PURPOSE/SUMMARY The Finance Specialist provides administrative and financial support to the Director of Finance by performing routine accounting tasks, maintaining accurate records, and assisting with financial reporting. Primary responsibilities include processing accounts payable and receivable, payroll, reconciliations, and financial data entry to ensure efficiency, accuracy, and compliance with established policies. The Finance Specialist works closely with the Director of Finance to support the overall financial operations of the District.
DUTIES AND RESPONSIBILITIES:
Process monthly payroll, including draw requests, ensuring compliance with wage laws and District policies. Maintain strict confidentiality of all financial, payroll, and personnel records in accordance with District policy and applicable laws. Prepare, onboard, and file all payroll-related documentation and forms, including W-2s and 1099s. Administer employee benefits, including enrollment, changes, and employee communications. Maintain accurate vendor records, including contact information, payment terms, and required compliance documentation such as W-9s. Establish and foster positive vendor relationships to ensure timely communication and resolution of billing or payment inquiries. Oversee the setup of new vendors, ensure adherence to District policies and procurement guidelines, and monitor vendor accounts to ensure accuracy, timely payments, and compliance with contractual obligations. Collect incoming mail daily, sort and distribute it to appropriate staff, and ensure time-sensitive documents are processed promptly. Implement composite rate changes in accordance with updates to employee benefits and/or wages. Accurately enter and code accounts payable and receivable transactions, including grant information and Cash Basis BARS Codes. Assist in preparing grant-related financial documentation and reimbursement requests in compliance with funding requirements. Reconcile all District-held financial accounts to ensure accuracy and completeness. Assist in preparing and submitting required payroll-related tax filings to federal and state agencies. Assist with the preparation and processing of monthly invoices and vouchers. Ensure financial statements and records are maintained in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) requirements. Ensure vendor files are current and meet IRS and state compliance requirements prior to issuing payment. Support budget maintenance by updating financial records and assisting in monitoring adherence to financial policies. Maintain accurate internal accounting records in compliance with applicable regulations and District policy. Maintain effective internal control systems to safeguard District assets and ensure accurate financial reporting. Other duties as assigned.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS:
Ability to sit, stand, and walk for extended periods. Ability to lift and carry up to 25 pounds. Frequent use of computers and office equipment. Occasional travel within Washington State, including operation of a motor vehicle. Work is performed in both office and field settings, which may include exposure to inclement weather. Some staff work remotely, requiring regular communication and coordination through virtual platforms. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. REQUIRED QUALIFICATIONS:
Associate’s degree in Accounting or related field preferred; relevant work experience may be substituted on a year-for-year basis. Minimum of two years’ experience in a finance-related position. Proficiency in or familiarity with accounting software. Strong attention to detail and organizational skills. Ability to manage multiple tasks and meet deadlines. Strong communication and problem-solving abilities. Ability to pass a federal background check and additional screenings, including credit evaluation, driving record review, and criminal history check, in compliance with RCW 10.97 and EEOC guidelines. Possession of a valid Washington State driver’s license. PREFERRED QUALIFICATIONS AND SKILLS:
Fundamental Payroll Certification (FPC) or equivalent credential preferred. Five years’ experience in a public employer or finance-related field. Experience with Springbrook Express. State and federal grant management experience.
SALARY/BENEFITS: Compensation: $28.00 – $32.00/hour DOE Benefits: State of Washington Department of Retirement System and Washington State Health Care Authority Public Employees Benefits Board. Additional: Pre-authorized mileage reimbursed at the state rate established by the Washington State Office of Financial Management.
HOW TO APPLY: Send a filled out
application , resume, and cover letter to HR@graysharborcd.org.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: The Grays Harbor Conservation District is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, marital status, veteran status, disability, or any other status protected by law.
EMPLOYMENT DISCLAIMER: This job description is intended to describe the general nature and level of work performed by the person assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, and skills required. The District reserves the right to modify the duties and responsibilities of the position at any time. Employment with GHCD is at-will, meaning either the employee or the District may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.
#J-18808-Ljbffr