USA Jobs
Administrative Assistant
We are looking for a detail-oriented Administrative Assistant. This role combines calendar management, scheduling meetings, greeting visitors and administrative support, requiring strong organizational skills and a commitment to delivering exceptional service. The ideal candidate will ensure smooth daily operations while maintaining a welcoming environment for clients and staff. This is a permanent placement opportunity offering health insurance coverage, 401k contribution, generous paid time off and holidays. Responsibilities: Maintain a visitor log, issue visitor passes, and coordinate with relevant team members for scheduled appointments. Manage incoming phone calls using a multi-line phone system, directing calls to the appropriate departments. Perform accurate data entry tasks to support administrative tasks for office. Assist with scheduling appointments and maintaining office calendars. Provide administrative support by preparing documents and reports using Microsoft Word. Handle mail distribution and manage courier services as needed. Order and manage office supplies, coordinate maintenance requests, and liaise with vendors. Maintain organized records and filing systems for efficient retrieval of information. Collaborate with team members to address client inquiries and resolve issues promptly. Requirements: Proven experience in receptionist or administrative roles within an environment requiring attention to detail. Proficiency in Microsoft Word and other basic office software. Strong data entry skills with attention to accuracy and detail. Ability to operate and manage a multi-line phone system effectively. Excellent communication and interpersonal skills to interact effectively with clients and team members. High school diploma or equivalent required; additional certifications are advantageous.
We are looking for a detail-oriented Administrative Assistant. This role combines calendar management, scheduling meetings, greeting visitors and administrative support, requiring strong organizational skills and a commitment to delivering exceptional service. The ideal candidate will ensure smooth daily operations while maintaining a welcoming environment for clients and staff. This is a permanent placement opportunity offering health insurance coverage, 401k contribution, generous paid time off and holidays. Responsibilities: Maintain a visitor log, issue visitor passes, and coordinate with relevant team members for scheduled appointments. Manage incoming phone calls using a multi-line phone system, directing calls to the appropriate departments. Perform accurate data entry tasks to support administrative tasks for office. Assist with scheduling appointments and maintaining office calendars. Provide administrative support by preparing documents and reports using Microsoft Word. Handle mail distribution and manage courier services as needed. Order and manage office supplies, coordinate maintenance requests, and liaise with vendors. Maintain organized records and filing systems for efficient retrieval of information. Collaborate with team members to address client inquiries and resolve issues promptly. Requirements: Proven experience in receptionist or administrative roles within an environment requiring attention to detail. Proficiency in Microsoft Word and other basic office software. Strong data entry skills with attention to accuracy and detail. Ability to operate and manage a multi-line phone system effectively. Excellent communication and interpersonal skills to interact effectively with clients and team members. High school diploma or equivalent required; additional certifications are advantageous.