Accounts Receivable Specialist
Established in 1982, Bolens Control House is a leading electrical wholesaler of industrial and automation controls in the southern Idaho market providing control solutions, services and components to the OEM and industrial markets. We are a family-owned business and are looking to expand our business family with quality individuals who appreciate a good days work in a fun and rewarding work environment.
Job Description Summary: The Accounts Receivable Specialist is responsible for managing the companys incoming payments, ensuring timely and accurate invoicing, reconciling accounts, and resolving payment issues. This role requires strong attention to detail, excellent communication skills, and a proactive approach to collections. Based on experience, position starting range is $42,000.00- $47,000.00 annually with possible year-end bonus. Full time position- typically 8am-5pm.
1+ years of previous Accounts Receivable or Accounting experience preferred
High School Diploma or equivalent combination of education and experience
Eclipse Epicor and Ariba computer experience is a plus
Motivated, self-starter, able to work independently
Basic Computer, 10key, Microsoft Word, Microsoft Excel and email experience required
Excellent verbal communication skills required
Friendly and positive demeanor
Benefits:
- Medical benefits
- 401K plan with up to 4% employer match
- 2 Weeks Paid Vacation after 1 year
- Paid Major Holidays
- 5 Days Sick Time
- FSA and HRA
Offer of employment is conditioned upon the successful completion of a background check and drug screen, subject to applicable laws and regulations.
Essential Functions:
- Prepare and send invoices to customers in a timely manner.
- Post customer payments to the correct account by check, credit card, and electronic payments.
- Make bank deposits.
- Monitor customer accounts to ensure timely payments.
- Contact customers regarding past-due balances and resolve any billing issues.
- Maintain accurate A/R aging reports and track collection calls.
- Provide timely answers to customer requests and needs.
- Collaborate with the sales team to resolve invoice disputes quickly.
- Set up new customer accounts in the computer.
- Responsible for cash box and credit card reconcile reports.
- Answer phones, order office supplies, light cleaning (to include dishes, counters, and vacuum).
- Mail open, stamp with date and deliver to the correct person.
- Send out mail.
- File Bolens invoices and vendor invoices.
- Update Forms when needed (ST-101 Forms, Applications, Vendor references, etc.)
- Help with office party, make arrangements for employees when needed.
- Provide Positive Customer Experience. Service with a smile- courteous and pleasant.
- Light duties in Accounts Payable. Inputting vendor invoices, scanning and attaching packing slips.
- Ability to take over when on vacation. Willingness to perform other duties as assigned.
Job Knowledge and Skills:
- Strong organizational skills with high attention to detail.
- Excellent verbal, mathematical, problem solving and written communication skills.
- Ability to adapt in high stress situations, prioritize tasks efficiently and meet deadlines.
- Ability to keep sensitive information confidential.
- Actively progressing in computer skills needed for daily activity.
- Actively broadening Eclipse Epicor computer knowledge.
- Attendance: Punctual ready to work at scheduled start time and works until scheduled stop time. Provides ample time to review time off requests. Considers impact to others when scheduling time off. Does not abuse break/ lunch times. Provides early notice when sick.