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Fire Systems

Accounts Receivable Specialist

Fire Systems, Smyrna

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Job Description
If you want to be part of a fire and life safety team dedicated to defending some of Georgia's most critical buildings and people, this is your opportunity! Fire Systems is a family-owned fire protection services company established in 1986. We pride ourselves on offering all fire protection solutions, including alarm systems, sprinklers, special hazard systems, and fire extinguishers. Our company thrives on a supportive, experienced team and a strong commitment to fire safety excellence.

Job Description
If you want to be part of a fire and life safety team dedicated to defending some of Georgia's most critical buildings and people, this is your opportunity! Fire Systems is a family-owned fire protection services company established in 1986. We pride ourselves on offering all fire protection solutions, including alarm systems, sprinklers, special hazard systems, and fire extinguishers. Our company thrives on a supportive, experienced team and a strong commitment to fire safety excellence.
Position Overview: This position is responsible for supporting various administrative tasks, including accounts receivable (AR), accounts payable (AP), job set-up, scheduling, and general office administration. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.
Key Responsibilities:

  • Accounts Receivable (AR):
    • Process customer invoices and ensure timely collection of payments.
    • Monitor and follow up on outstanding receivables.
    • Prepare AR reports and assist with reconciliations.
    • AR collections.
  • Accounts Payable (AP):
    • Process vendor invoices and ensure timely payments.
    • Verify and reconcile expense reports.
    • Maintain accurate records of AP transactions.
  • Job Set-Up:
    • Create and maintain job files for new and ongoing projects.
    • Ensure all necessary documentation is complete and accurate.
    • Coordinate with project managers to update job status and requirements.
  • General Office Administration:
    • Answer and direct phone calls, emails, and other correspondence.
    • Maintain office supplies inventory and place orders as needed.
    • Assist in preparing reports, presentations, and other documents.
  • Other Duties:
    • Billing customers.
    • Support special projects and initiatives as needed.
    • Assist in maintaining compliance with company policies and procedures.
    • Perform other administrative duties as assigned.
Qualifications:
  • High school diploma or equivalent; associate degree or higher preferred.
  • Proven experience in an administrative support role, preferably within the fire protection or related industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Familiarity with accounting software and ERP systems is a plus.
  • Minimum typing speed of 60wpm.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Attention to detail and a high level of accuracy.
  • Ability to work independently and as part of a team.
Top Shelf Benefits
Weekly Paychecks
Paid Medical, Vision and Dental Insurance + HSA or FSA
Paid Short Term, Long Term Disability + Life Insurance
401k Matching + Discretionary Contributions
PTO - Paid Vacation and Sick Days
Training + Certification
Laid Back, Family Atmosphere
Competitive Wages
Company Description
Fire Systems, Inc. is a family-owned fire protection company established in 1986, committed to providing top-tier fire protection services - fire alarms, sprinkler systems, and special hazard fire suppression systems. We protect some of Georgia's most important buildings. With a strong reputation and a high tenure of management staff, we pride ourselves on creating a stable and supportive company culture.
Fire Systems, Inc. is a family-owned fire protection company established in 1986, committed to providing top-tier fire protection services - fire alarms, sprinkler systems, and special hazard fire suppression systems. We protect some of Georgia's most important buildings. With a strong reputation and a high tenure of management staff, we pride ourselves on creating a stable and supportive company culture.
Seniority level
  • Seniority level
    Entry level
Employment type
  • Employment type
    Full-time
Job function
  • Job function
    Accounting/Auditing and Finance
  • Industries
    Facilities Services

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