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Santa Monica-Malibu Unified School District

Accounting Technician

Santa Monica-Malibu Unified School District, Santa Monica, California, United States, 90403

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1 week ago Be among the first 25 applicants Basic Function And Qualifications

Classified Employee's Salary Range: A-37 Basic Function And Qualifications

Classified Employee's Salary Range: A-37

BASIC FUNCTION

Under general supervision, perform a wide variety of accounting support functions to assist professional, supervisory and management positions; coordinate and monitor expenditures and receivables for specified schools and funds; prepare and maintain complex accounting and payroll records and spreadsheets; and perform other related work as necessary.

Education

MINIMUM QUALIFICATIONS

A high school diploma or recognized equivalent.

Experience

Two (2) years of accounting clerk experience that includes processing accounts payable and/or reconciling accounts receivable.

Representative Duties, Knowledge, Skills, Abilities And Other Characteristics

REPRESENTATIVE DUTIES

Create cash deposit and payment tracking spreadsheets; input vendor payments into spreadsheets and District database; maintain, update and clear Revolving Cash Fund. Clarify purchase information with vendors, maintenance and operations, and purchasing department representatives. Prepare pre-list authorization for payment requisitions; obtain check signature and arrange for payment mailing; issue approved checks; file back-up documentation. Review requisitions and compare to contract restrictions indicated in Board of Education (BOE) minutes and clarify information with Special Education administrative staff; establish new contract files and account numbers; attend related meetings. Record registrations and track and check payments for travel, mileage and conference requisitions; process library and textbook refunds. Track expenditures and receivables of assigned schools; maintain W-9 forms for all referees; reconcile bank statements. Review files of assigned school sites to check for completeness, potential revenue forms, deposit backup, and ticket logs. Adjust and update accrual records for sick leave and vacation time; prepare adjustments based upon changes in salary, insurance deductions, and retirement contributions; complete related reports. Audit employee reimbursement requests; ensure that all requests comply with District policy and receipts are included with the request. File ASB payments and deposits; input deposits into system; process and distribute ASB monthly activity reports. Prepare and direct correspondence regarding payments, deposits, and accounting procedures. Prepare and balance journal entries. Print and adjust stores inventory reports. Prepare various spreadsheets to track accounting transactions and histories. Performs related duties as assigned.

NOTE:

The statements listed above are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job.

Knowledge

JOB REQUIREMENTS

Accounts payable and accounts receivable practices and procedures. HRS and County payroll systems. Payroll accounting, including deduction, leave, retirement and timekeeping procedures. Bookkeeping practices. Bank and inventory reconciliation methods. Automated accounting system practices. Office filing and record keeping techniques.

Ability To

Operate a personal computer to utilize spreadsheet, database, word processing, and accounting system applications. Input data and operate ten-key calculator quickly and accurately. Clarify contract restrictions through review of BOE minutes. Work independently. Review work of others for completeness and accuracy. Communicate effectively with vendors, school accounting staff, and department representatives. Work cooperatively with others. Demonstrate flexibility and respond to changing requirements and job assignments. Schedule, organize, and complete work in accordance with deadlines. Understand and follow specifications and instructions. Identify errors or discrepancies in accounting documentation. Compare and match related accounting documents. File documents alphabetically, numerically, and chronologically.

SUPERVISION AND WORKING CONDITIONS

SUPERVISION

General supervision is received from higher level management. No supervision of other staff is exercised.

WORKING CONDITIONS

Environment

This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. The employee interfaces with co-workers, vendors, faculty, school accounting staff, administrators, and department supervisors in clarifying purchase and contracts, reviewing work, providing guidance regarding accounting procedures, and requesting and providing information.

Physical Demands

Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. The position occasionally bends, stoops, reaches, pushes and pulls drawers to retrieve and file information and lifts and carries reports and records that typically weigh less than twenty (20) pounds.

SELECTION PROCEDURES

The Application Process

To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions.

Resumes will not be accepted in lieu of an application.

The application is part of the examination process and is part of your total evaluation of qualifications for employment.

The Examination Process

For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.

Examination Protests

Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.

Accommodation For Disabled

If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application.

Establishment Of Eligibility List

This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list.

Advanced Step Placement

Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.

How You Will Hear From Us

All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.

IMPORTANT INFORMATION FOR

JOB APPLICANTS

ACCOMODATION FOR DISABLED: If you have a disability that may require an accommodation in any of these selection procedures, please notify the Personnel Commission in writing and attach your request to the completed application packet.

PREFERENCE POINTS: Seniority credit, based on length of service, is added to the final passing score of permanent employees. Veteran's credits are added for entry level examinations as follows: 5 points for non-disabled veterans; 10 points for disabled veterans. "Veteran" is defined as serving at least 30 days active duty during war or qualifying armed conflict. A DD-214 must be presented on or before date of the examination.

ELIGIBILITY LIST: Candidates who pass the examination will be placed in rank order on the eligibility list. Final selection will be made from the top three available ranks only. When a promotional and open eligibility list is established, the promotional list will be used first. Eligibility lists are usually established for one calendar year.

CONDITIONS OF EMPLOYMENT: All potential employees must provide evidence of their identity and authorization to work in the United States before they will be hired. State law requires employees to provide proof that they have had a recent negative tuberculosis test result. All new employees are fingerprinted and conviction records, if any, are checked.

SALARIES, MERIT INCREASES & ADVANCED STEP PLACEMENT: Salaries generally begin on the first step of the appropriate salary range. Permanent employees receive an increase after six months of continuous satisfactory service and equal raises based on merit at subsequent one year intervals for a total of five increases. Relevant experience and/or education in excess of entry requirements may permit employment at other than the first step. If employed at a higher step, salary increases are granted annually until reaching the end of the salary range.

BENEFITS: Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per bargaining unit contract or Personnel Commission Merit Rules. The District offers a comprehensive package of insurance benefits to full-time employees and their families, which includes major medical and dental. (Permanent employees who work less than full-time, but a minimum of four (4) hours will contribute an amount proportionate to the number of assigned hours for major medical and dental.) Employees belong to the Public Employees' Retirement System to which the District makes contributions approximately equal to those deducted from the employee's pay.

Assuring Equal Opportunities through the Merit System since 1938.

SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT

PERSONNEL COMMISSION

1717 4th Street

Santa Monica, CA 90401

The Santa Monica-Malibu Unified School District does not discriminate based on actual or perceived sex, age, ancestry, color, ethnic group identification, gender, mental and/or physical disability, national origin, race, religion, sexual orientation, and a person's association with a person or group with one or more of these actual or perceived characteristics.

(Revised April 2008)

01

PLEASE READ THE FOLLOWING STATEMENT:

The information you provide on this application will be used to determine if you meet the minimum qualifications. Please be accurate, truthful, and

thorough

in your responses as your application is part of the selection process. Referring to your application/resume, listing "see resume", or incomplete responses will

NOT

qualify as a response to any question and may result in

DISQUALIFICATION . Your experience, education, training, and certification must be listed on your application in order to be considered. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process and possible bar from future employment opportunities with Santa Monica-Malibu Unified School District.

I confirm that I have read, understand, and accept the above terms

02

Please read the following statement regarding compensation: New employees start on the first step (Step A) of their classification's salary range.

Accounting Technician begins on step A: $26.23 per hour.

On the first day of employment, new employees will be given 60 days to submit a formal request for advanced step placement. Employees who have experience and education that greatly exceed the minimum qualifications may be considered for placement on steps above A.

ONLY INFORMATION ON YOUR APPLICATION WILL BE USED TO DETERMINE ADVANCED STEP PLACEMENT.

Transcripts, certificates, and additional references or materials may be requested for verification purposes.

I confirm that I have read, understand, and accept the above terms

03

Select the option below that best corresponds with your employment status:

I am a current employee of SMMUSD I am a former employee of SMMUSD Neither of the above

04

If you are a current or former employee of SMMUSD, please list the year you were hired and your classification title(s).

If you are not a current or former SMMUSD employee, type N/A.

05

Select the option below that best describes your highest level of education attained.

Some High School High School Diploma or recognized equivalent Some college coursework Associate's degree Bachelor's degree or higher

06

Select the option below that best describes the amount of experience you possess in

clerical accounting.

No experience in this area Some experience, but less than one year One year but less than two Two years but less than three Three years but less than four Four years or more

07

Please provide a thorough description of your professional experience related to

clerical accounting.

In addition to your experience, be sure to include the name of the organization(s) in which you gained the experience, dates of employment, and your job title. If you do not have experience in this area, please list "NA."

PLEASE NOTE:

Your response will be used to evaluate if you meet the minimum qualifications.

08

Select the option below that best describes the amount of experience you possess in

processing accounts payable.

No experience in this area Some experience, but less than one year One year but less than two Two years but less than three Three years but less than four Four years or more

09

Please provide a thorough description of your professional experience related to

processing accounts payable .

In addition to your experience, be sure to include the name of the organization(s) in which you gained the experience, dates of employment, and your job title. If you do not have experience in this area, please list "NA."

PLEASE NOTE:

Your response will be used to evaluate if you meet the minimum qualifications.

10

Select the option below that best describes the amount of experience you possess in

reconciling accounts receivable.

No experience in this area Some experience, but less than one year One year but less than two Two years but less than three Three years but less than four Four years or more

11

Please provide a thorough description of your professional experience related to

reconciling accounts receivable.

In addition to your experience, be sure to include the name of the organization(s) in which you gained the experience, dates of employment, and your job title. If you do not have experience in this area, please list "NA."

PLEASE NOTE:

Your response will be used to evaluate if you meet the minimum qualifications.

Required Question

Seniority level

Seniority level Entry level Employment type

Employment type Full-time Job function

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