RoadSafe Traffic
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Administrative Specialist
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RoadSafe Traffic Systems 3 days ago Be among the first 25 applicants Join to apply for the
Administrative Specialist
role at
RoadSafe Traffic Systems Get AI-powered advice on this job and more exclusive features. About The Organization
RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations.At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Title: Administrative Specialist
Classification: Non-Exempt
About The Organization
RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations.At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.
Position Summary
The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail.
Essential Functions
Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Ordering office supplies as needed to support business operations. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Managing the companys cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals.
Education, Experience And Skills Required
High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus.
EOE Statement
RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
Seniority level
Seniority level
Mid-Senior level Employment type
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Full-time Job function
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Administrative Industries
Construction Referrals increase your chances of interviewing at RoadSafe Traffic Systems by 2x Sign in to set job alerts for Administrative Specialist roles.
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Administrative Specialist
role at
RoadSafe Traffic Systems 3 days ago Be among the first 25 applicants Join to apply for the
Administrative Specialist
role at
RoadSafe Traffic Systems Get AI-powered advice on this job and more exclusive features. About The Organization
RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations.At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Title: Administrative Specialist
Classification: Non-Exempt
About The Organization
RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations.At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.
Position Summary
The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail.
Essential Functions
Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Ordering office supplies as needed to support business operations. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Managing the companys cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals.
Education, Experience And Skills Required
High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus.
EOE Statement
RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Construction Referrals increase your chances of interviewing at RoadSafe Traffic Systems by 2x Sign in to set job alerts for Administrative Specialist roles.
Washington, DC $55,000.00-$60,000.00 2 weeks ago Washington, DC $92,000.00-$120,000.00 3 days ago Washington DC-Baltimore Area $65,000.00-$70,000.00 2 weeks ago Administrative Assistant - Genealogy Office
Washington, DC $45,000.00-$60,000.00 1 week ago Washington, DC $70,000.00-$95,000.00 2 weeks ago Washington, DC $70,000.00-$85,000.00 1 week ago Washington, DC $100,000.00-$130,000.00 2 days ago Washington, DC $100,000.00-$120,000.00 6 days ago Washington, DC $125,000.00-$150,000.00 5 days ago Washington, DC $44,782.40-$74,630.40 6 days ago Washington, DC $57,164.00-$74,318.00 1 week ago City of Washington County, DC $48,588.80-$80,974.40 6 days ago Executive Assistant to Chief Executive Officer
Washington DC-Baltimore Area $100,000.00-$120,000.00 1 week ago Washington, DC $102,000.00-$159,000.00 3 days ago Washington, DC $75,000.00-$95,000.00 2 weeks ago Executive Assistant, $105K-$115K - Washington, DC
Washington, DC $105,000.00-$115,000.00 5 days ago Washington, DC $70,000.00-$78,000.00 3 months ago Washington, DC $50,000.00-$55,000.00 1 week ago Washington, DC $81,000.00-$90,000.00 1 week ago District of Columbia, United States 1 month ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr