Regeneron
Senior Administrative Coordinator, Talent
Regeneron, Tarrytown, New York, United States, 10591
Senior Administrative Coordinator
The Senior Administrative Coordinator will primarily support the Vice President, Talent, while also providing support to the broader HR team. This role involves managing the VP's calendar, travel, time commitments, and departmental processes. The ideal candidate will ensure clear communication between the VP, her department, senior management, and organizational partners while maintaining confidentiality and driving process improvements. A typical day in the life of a Sr. Administrative Coordinator may include the following responsibilities: Proactively handle the VP's calendar, travel, and expenses, ensuring alignment with department and leadership priorities. Coordinate departmental workflows, purchase orders, and broader expense tracking. Serve as the point of contact for administrative processes, ensuring accuracy and efficiency. Handle highly confidential projects and communications with professionalism and minimal supervision. Collaborate with senior management, HR, IT, legal, and other teams on priority projects and initiatives. Provide onboarding support for new leaders, including coordinating with IT, Facilities, and Procurement. Maintain department contact lists, organizational charts, and SharePoint sites. Plan and manage logistics for onsite and offsite meetings, including catering and approvals. Act as backup support for other administrative assistants as needed. This job may be for you if you have the following: AA degree or BA/BS preferred. 5+ years of administrative experience, with at least 2 years supporting a senior leader in a highly matrixed environment. Advanced proficiency in MS Office, SharePoint, Concur, and Skype. Strong organizational, prioritization, and interpersonal skills with exceptional attention to detail. Ability to work independently, proactively anticipate needs, adapt to changing priorities, and take pride in ensuring seamless operations for senior leadership and their teams. Collaborative standout colleague with the ability to manage cross-functional relationships at all levels. Demonstrated ability to maintain confidentiality and handle sensitive projects with discretion. This role requires 4 days a week on-site in Sleepy Hollow, NY.
The Senior Administrative Coordinator will primarily support the Vice President, Talent, while also providing support to the broader HR team. This role involves managing the VP's calendar, travel, time commitments, and departmental processes. The ideal candidate will ensure clear communication between the VP, her department, senior management, and organizational partners while maintaining confidentiality and driving process improvements. A typical day in the life of a Sr. Administrative Coordinator may include the following responsibilities: Proactively handle the VP's calendar, travel, and expenses, ensuring alignment with department and leadership priorities. Coordinate departmental workflows, purchase orders, and broader expense tracking. Serve as the point of contact for administrative processes, ensuring accuracy and efficiency. Handle highly confidential projects and communications with professionalism and minimal supervision. Collaborate with senior management, HR, IT, legal, and other teams on priority projects and initiatives. Provide onboarding support for new leaders, including coordinating with IT, Facilities, and Procurement. Maintain department contact lists, organizational charts, and SharePoint sites. Plan and manage logistics for onsite and offsite meetings, including catering and approvals. Act as backup support for other administrative assistants as needed. This job may be for you if you have the following: AA degree or BA/BS preferred. 5+ years of administrative experience, with at least 2 years supporting a senior leader in a highly matrixed environment. Advanced proficiency in MS Office, SharePoint, Concur, and Skype. Strong organizational, prioritization, and interpersonal skills with exceptional attention to detail. Ability to work independently, proactively anticipate needs, adapt to changing priorities, and take pride in ensuring seamless operations for senior leadership and their teams. Collaborative standout colleague with the ability to manage cross-functional relationships at all levels. Demonstrated ability to maintain confidentiality and handle sensitive projects with discretion. This role requires 4 days a week on-site in Sleepy Hollow, NY.