Village of Winnetka, IL
Records Specialist (Part-Time)
Village of Winnetka, IL, Winnetka, Illinois, United States, 60093
Salary:
$29.25 - $41.15 Hourly Location :
Winnetka, IL Job Type:
Part-time Job Number:
20250828 Department:
Police Department Opening Date:
08/28/2025
General Purpose The Village of Winnetka's Police Department is seeking a part-time Records Specialist. This position is a non-sworn member of the Police Department. Primary functions include, but are not limited, to: compiling reports and statistics, maintaining logs and records, and processing warrants, citations, and case records. The Records Specialist has frequent interaction with the public and works independently. The position requires the ability to receive and process information, understand and accurately carry out verbal and written instructions, prioritize tasks, maintain confidentiality of information and material, and exercise discretion and judgment in accordance with established rules, policies, practices, and procedures.
Essential Functions Perform data entry and maintenance of databases and paper files of Police Department records. Operate, enter, and retrieve data from computer systems, such as the Law Enforcement Agencies Data System (LEADS), National Crime Information Center (NCIC), Computer Aided Dispatch (CAD), and other law enforcement databases. Review, classify, photocopy, and route incident reports for recording and filing; prepare monthly, quarterly, and annual reports for the Department and other agencies as assigned. . Provide support for all aspects of warrant documentation, including data entry for warrants received and served. Respond to requests from other law enforcement agencies, court systems, and insurance companies for traffic stop data, collision data, background checks, and subpoenas. Coordinate the Village's administrative hearing process, including assigning court dates, coordinating legal resources, preparing court files, attending hearings, recording, and processing hearing outcomes. Provide customer service to Police Department visitors, obtain factual information for response to requests for service, and assist visitors with proper form completion. Log, photocopy, post, and maintain files of court-related documents. Prepare court key schedules and issue citation books. Assist in expunging, purging, and sealing records in compliance with the Department's records retention schedule and state and local requirements. Monitor the prisoner holding facility, maintain prisoner check logs, and report to shift supervisor(s) regarding prisoner security. Conduct prisoner well-being inspections in the holding facility without physical interaction. Enter information on bond sheets, receive cash bonds, issue bond receipts, and complete court transmittal sheets and other court documents. Receive and direct service requests for other Village departments, such as Public Works, Water & Electric, and Community Development when the departments are unable to receive requests directly, and coordinate their responses. Receive and route non-emergency telephone calls and in-person inquiries to appropriate contact; record accurate messages for police personnel. Schedule facility tours and conference room requests, and deliver mail, messages, and faxes to personnel in departmental offices. Assist with preparation of all liquor licenses and special event, solicitor, and raffle permits. Maintain Freedom of Information (FOIA) Officer Certification training. Research records and assemble responsive records for review by the Administrative Services Manager. Compose correspondence, memoranda, and other material requiring attention as to accuracy and completeness. Assist with parking citation management including the Denver Boot program. Maintain department supply inventory, including office supplies and community relations items. Research information and prepare statistical reports as assigned. Complete training programs required by Department policy or government regulations. Maintain working knowledge of Departmental SOPs as well as applicable Federal and State regulations. Performs other duties as assigned. Desired Minimum Qualifications
High School diploma or GED equivalent. Six (6) months of related experience or any equivalent combination of education, training, and experience. Ability to obtain LEADS certification within thirty (30) days of hire. Ability to learn and understand police terminology, rules, regulations, policies, procedures and operations, and apply the same. Ability to handle confidential material and information in an ethical and professional manner. Excellent verbal communication, analytical, interpersonal, problem-solving, multi-tasking, and decision-making skills.
Other Requirements Schedule:
Weekly work hours do not exceed 30 during normal business hours, 7:30 a.m. to 4:30 p.m. Monday through Friday. Position is eligible for paid leave and participation in the Illinois Municipal Retirement Fund (IMRF). Hourly Rate Range
:
$29.25 - $41.15
Village of Winnetka For questions or assistance, please contact Ann Eriksson, Human Resources Manager, at (847) 716-3546 or aeriksson@winnetka.org. Insurance Benefits Effective 1/1/2025
BlueCross BlueShield Health Insurance - PPO Plan 1 Highlights:
Deductible: $400 (per person, in-network) Office Visit: $20 Co-Insurance: 90% (in-network), 70% (out-of-network) Employee Rate (24 pay checks):
Employee Only: $59.13 Employee + 1: $118.25 Family: $168.81
BlueCross BlueShield Health Insurance - PPO Plan 2 Highlights:
Deductible: $5,600 (per person, in-network) Office Visit: Deductible applies, then $0 Co-Insurance: 100% (in-network), 80% (out-of-network) Employee Rate (24 pay checks):
Employee Only: $45.47 Employee + 1: $90.95 Family: $129.83
BlueCross BlueShield Health Insurance - HMO Highlights: Deductible: Unlimited Office Visit: $20 Co-Insurance: 100% (in-network) Employee Rate (24 pay checks):
Employee Only: $43.53 Employee + 1: $87.08 Family: $124.27
Delta Dental PPO:
Deductible: $50 (per person) Annual Maximum: $1,500 (per person) Employee Rate (24 paychecks)
Single: $0 Employee + 1 Dependent: $20.74 Family: $47.47
EyeMed Vision Insurance:
Annual Eye Exam Co-pay: $0 Annual Frame Allowance: $200, plus 20% off the balance over $200 Annual Lens Allowance: $200 Employee Rate (24 paychecks)
Single: $0.00 Employee + 1 Dependent: $4.24 Family: $8.44
Securian Life Insurance:
All employees receive Village-paid basic term life coverage valued at 1x base salary and Employee Assistance Program (EAP) services Optional Life Insurance with Accidental Death and Dismemberment (AD&D) Coverage for Employees, Spouses, and Children is available for purchase (100% Employee-Paid)
National Conference on Public Employee Retirement Systems (NCPERS):
Voluntary life insurance for Illinois Municipal Retirement Fund (IMRF) employees (optional for purchase)
Discovery Benefits Flexible Spending Accounts (FSA):
Pre-tax dollars the employee may allocate to pay for qualifying out-of-pocket medical, dental, and vision expenses and for the care of dependents
Securian Accident, Critical Illness, & Hopsital Indemnity plans Retirement Savings Plans
Illinois Municipal Retirement Fund (IMRF):
Mandatory pension plan for non-sworn public employees. Employees Contribute 4.5% of their wages bi-weekly (26 paychecks) Voluntary Additional Contribution savings plan available
ICMA Retirement Corporation:
Optional 457 Deferred Compensation Plan (pre-tax savings) Optional Roth 457 Plan (post-tax savings) Optional Roth IRA Plan (post-tax savings)
Nationwide Retirement Solutions:
Optional 457 Deferred Compensation Plan (pre-tax savings)
Paid Leave
Sick Leave:
12 sick days per year Maximum sick leave accrual is 180 days
Vacation Earning Schedule:
1st - 4th year: 10 days 5th - 7th year: 1 additional day (14 days at 8th year) 9th year: 15 days 10th - 13th year: 1 additional day (20 days at 14th year) 15th - 21st year: 21 days 22nd year: 22 days 23rd year: 23 days 24th year: 24 days 25th & subsequent: 25 days Employees can carry over one year's earning of vacation days
Personal Days:
5 personal days each calendar year (cannot be carried over year-to-year)
Village Holidays:
New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Day After Thanksgiving Christmas Day
Other Benefits
Commuter Benefits
Employees utilizing public transportation to commute to work may use pre-tax dollars to pay for transit passes and qualifying rideshare expenses
01
List any additional skills and/or training that you have relevant to the Records Specialist position: 02
How did you learn of this position? 03
The Village of Winnetka is committed to remaining a Drug-Free Workplace. I understand the Village's pre-employment process involves drug testing (including cannabis) and the Village retains the right to rescind a conditional offer of employment due to a positive test result for cannabis.
Yes No
Required Question
$29.25 - $41.15 Hourly Location :
Winnetka, IL Job Type:
Part-time Job Number:
20250828 Department:
Police Department Opening Date:
08/28/2025
General Purpose The Village of Winnetka's Police Department is seeking a part-time Records Specialist. This position is a non-sworn member of the Police Department. Primary functions include, but are not limited, to: compiling reports and statistics, maintaining logs and records, and processing warrants, citations, and case records. The Records Specialist has frequent interaction with the public and works independently. The position requires the ability to receive and process information, understand and accurately carry out verbal and written instructions, prioritize tasks, maintain confidentiality of information and material, and exercise discretion and judgment in accordance with established rules, policies, practices, and procedures.
Essential Functions Perform data entry and maintenance of databases and paper files of Police Department records. Operate, enter, and retrieve data from computer systems, such as the Law Enforcement Agencies Data System (LEADS), National Crime Information Center (NCIC), Computer Aided Dispatch (CAD), and other law enforcement databases. Review, classify, photocopy, and route incident reports for recording and filing; prepare monthly, quarterly, and annual reports for the Department and other agencies as assigned. . Provide support for all aspects of warrant documentation, including data entry for warrants received and served. Respond to requests from other law enforcement agencies, court systems, and insurance companies for traffic stop data, collision data, background checks, and subpoenas. Coordinate the Village's administrative hearing process, including assigning court dates, coordinating legal resources, preparing court files, attending hearings, recording, and processing hearing outcomes. Provide customer service to Police Department visitors, obtain factual information for response to requests for service, and assist visitors with proper form completion. Log, photocopy, post, and maintain files of court-related documents. Prepare court key schedules and issue citation books. Assist in expunging, purging, and sealing records in compliance with the Department's records retention schedule and state and local requirements. Monitor the prisoner holding facility, maintain prisoner check logs, and report to shift supervisor(s) regarding prisoner security. Conduct prisoner well-being inspections in the holding facility without physical interaction. Enter information on bond sheets, receive cash bonds, issue bond receipts, and complete court transmittal sheets and other court documents. Receive and direct service requests for other Village departments, such as Public Works, Water & Electric, and Community Development when the departments are unable to receive requests directly, and coordinate their responses. Receive and route non-emergency telephone calls and in-person inquiries to appropriate contact; record accurate messages for police personnel. Schedule facility tours and conference room requests, and deliver mail, messages, and faxes to personnel in departmental offices. Assist with preparation of all liquor licenses and special event, solicitor, and raffle permits. Maintain Freedom of Information (FOIA) Officer Certification training. Research records and assemble responsive records for review by the Administrative Services Manager. Compose correspondence, memoranda, and other material requiring attention as to accuracy and completeness. Assist with parking citation management including the Denver Boot program. Maintain department supply inventory, including office supplies and community relations items. Research information and prepare statistical reports as assigned. Complete training programs required by Department policy or government regulations. Maintain working knowledge of Departmental SOPs as well as applicable Federal and State regulations. Performs other duties as assigned. Desired Minimum Qualifications
High School diploma or GED equivalent. Six (6) months of related experience or any equivalent combination of education, training, and experience. Ability to obtain LEADS certification within thirty (30) days of hire. Ability to learn and understand police terminology, rules, regulations, policies, procedures and operations, and apply the same. Ability to handle confidential material and information in an ethical and professional manner. Excellent verbal communication, analytical, interpersonal, problem-solving, multi-tasking, and decision-making skills.
Other Requirements Schedule:
Weekly work hours do not exceed 30 during normal business hours, 7:30 a.m. to 4:30 p.m. Monday through Friday. Position is eligible for paid leave and participation in the Illinois Municipal Retirement Fund (IMRF). Hourly Rate Range
:
$29.25 - $41.15
Village of Winnetka For questions or assistance, please contact Ann Eriksson, Human Resources Manager, at (847) 716-3546 or aeriksson@winnetka.org. Insurance Benefits Effective 1/1/2025
BlueCross BlueShield Health Insurance - PPO Plan 1 Highlights:
Deductible: $400 (per person, in-network) Office Visit: $20 Co-Insurance: 90% (in-network), 70% (out-of-network) Employee Rate (24 pay checks):
Employee Only: $59.13 Employee + 1: $118.25 Family: $168.81
BlueCross BlueShield Health Insurance - PPO Plan 2 Highlights:
Deductible: $5,600 (per person, in-network) Office Visit: Deductible applies, then $0 Co-Insurance: 100% (in-network), 80% (out-of-network) Employee Rate (24 pay checks):
Employee Only: $45.47 Employee + 1: $90.95 Family: $129.83
BlueCross BlueShield Health Insurance - HMO Highlights: Deductible: Unlimited Office Visit: $20 Co-Insurance: 100% (in-network) Employee Rate (24 pay checks):
Employee Only: $43.53 Employee + 1: $87.08 Family: $124.27
Delta Dental PPO:
Deductible: $50 (per person) Annual Maximum: $1,500 (per person) Employee Rate (24 paychecks)
Single: $0 Employee + 1 Dependent: $20.74 Family: $47.47
EyeMed Vision Insurance:
Annual Eye Exam Co-pay: $0 Annual Frame Allowance: $200, plus 20% off the balance over $200 Annual Lens Allowance: $200 Employee Rate (24 paychecks)
Single: $0.00 Employee + 1 Dependent: $4.24 Family: $8.44
Securian Life Insurance:
All employees receive Village-paid basic term life coverage valued at 1x base salary and Employee Assistance Program (EAP) services Optional Life Insurance with Accidental Death and Dismemberment (AD&D) Coverage for Employees, Spouses, and Children is available for purchase (100% Employee-Paid)
National Conference on Public Employee Retirement Systems (NCPERS):
Voluntary life insurance for Illinois Municipal Retirement Fund (IMRF) employees (optional for purchase)
Discovery Benefits Flexible Spending Accounts (FSA):
Pre-tax dollars the employee may allocate to pay for qualifying out-of-pocket medical, dental, and vision expenses and for the care of dependents
Securian Accident, Critical Illness, & Hopsital Indemnity plans Retirement Savings Plans
Illinois Municipal Retirement Fund (IMRF):
Mandatory pension plan for non-sworn public employees. Employees Contribute 4.5% of their wages bi-weekly (26 paychecks) Voluntary Additional Contribution savings plan available
ICMA Retirement Corporation:
Optional 457 Deferred Compensation Plan (pre-tax savings) Optional Roth 457 Plan (post-tax savings) Optional Roth IRA Plan (post-tax savings)
Nationwide Retirement Solutions:
Optional 457 Deferred Compensation Plan (pre-tax savings)
Paid Leave
Sick Leave:
12 sick days per year Maximum sick leave accrual is 180 days
Vacation Earning Schedule:
1st - 4th year: 10 days 5th - 7th year: 1 additional day (14 days at 8th year) 9th year: 15 days 10th - 13th year: 1 additional day (20 days at 14th year) 15th - 21st year: 21 days 22nd year: 22 days 23rd year: 23 days 24th year: 24 days 25th & subsequent: 25 days Employees can carry over one year's earning of vacation days
Personal Days:
5 personal days each calendar year (cannot be carried over year-to-year)
Village Holidays:
New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Day After Thanksgiving Christmas Day
Other Benefits
Commuter Benefits
Employees utilizing public transportation to commute to work may use pre-tax dollars to pay for transit passes and qualifying rideshare expenses
01
List any additional skills and/or training that you have relevant to the Records Specialist position: 02
How did you learn of this position? 03
The Village of Winnetka is committed to remaining a Drug-Free Workplace. I understand the Village's pre-employment process involves drug testing (including cannabis) and the Village retains the right to rescind a conditional offer of employment due to a positive test result for cannabis.
Yes No
Required Question