Mahler Private Staffing
Executive Personal Assistant in Newport Beach
Mahler Private Staffing, Newport Beach, California, us, 92659
Executive Personal Assistant in Newport Beach
Join to apply for the
Executive Personal Assistant in Newport Beach
role at
Mahler Private Staffing Executive Personal Assistant in Newport Beach
Join to apply for the
Executive Personal Assistant in Newport Beach
role at
Mahler Private Staffing Get AI-powered advice on this job and more exclusive features. Mahler Private Staffing provided pay range
This range is provided by Mahler Private Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$140,000.00/yr - $160,000.00/yr Additional compensation types
Annual Bonus A prominent Newport Beach-based principal is seeking a highly skilled and polished Executive Personal Assistant to support their dynamic personal and professional life. This is a rare opportunity to serve as a trusted right hand to a high-level individual who values excellence, discretion, and proactive support in a fast-paced, high-standard environment. This in-home, private role requires an individual who is poised, highly organized, and exceptionally detail-oriented. You will manage everything from the principal's complex calendar to high-level correspondence, household tasks, personal errands, and philanthropic activities. Flexibility, professionalism, and a no-task-too-small attitude are essential to success in this role. Responsibilities: Serve as a gatekeeper for the principal's fast-moving, ever-changing schedule Manage day-to-day calendar, appointments, and travel arrangements (domestic & international) Draft and respond to formal correspondence, including emails and handwritten notes in the principal's voice Oversee household administration and run occasional personal errands Manage clothing, personal style, and wardrobe organization Plan social events and coordinate gift-giving with thoughtfulness and discretion Route lease agreements and legal documents for review/signature (no legal background required) Support philanthropic efforts, including donation coordination and event sponsorships Handle incoming/outgoing phone calls and emails with professionalism and grace Occasionally work evenings or weekends based on principal's schedule Collaborate smoothly with another Executive Assistant — team chemistry is valued Ideal Candidate Qualifications: 7+ years of experience supporting a senior executive in a private or high-profile setting Graceful under pressure, even-tempered, and highly proactive Impeccable written and verbal communication skills with a polished, professional tone Highly organized with strong follow-through and the ability to multitask effectively Technologically savvy; proficiency in Microsoft Outlook is essential Comfortable managing both personal and professional priorities with discretion Local to Newport Beach or within a short, reliable commute Flexible and available beyond standard work hours when needed Patient, intuitive, and service-oriented with a refined sense of discretion Schedule:
Monday–Friday with occasional evening/weekend availability required Compensation:
$140,000–$160,000 base + 10% annual bonus To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted. Our Story: Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates, as well as we know our clients, so we can make lasting, long-term placements. Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Mahler Private Staffing by 2x Inferred from the description for this job
Medical insurance Vision insurance Get notified when a new job is posted. Sign in to set job alerts for “Personal Assistant” roles.
Irvine, CA $77,800.00-$97,300.00 2 weeks ago Executive Assistant to Hospitality Co-Founders
Newport Beach, CA $120,000.00-$140,000.00 1 week ago Irvine, CA $100,000.00-$150,000.00 1 week ago Executive Assistant to CEO - Travel & Calendar
Irvine, CA $100,000.00-$150,000.00 2 weeks ago Newport Beach, CA $65,000.00-$75,000.00 4 days ago Executive Assistant to Managing Director
Irvine, CA $100,000.00-$150,000.00 3 weeks ago Part-Time Personal Assistant (Newport Beach, CA)
Personal Assistant to Deep Tech Founder & CEO
Executive Assistant / Personal Assistant / Cook & Meal Prep
San Clemente, CA $75,000.00-$120,000.00 2 days ago Newport Beach, CA $23.00-$25.00 1 week ago Newport Beach, CA $21.00-$34.00 3 weeks ago Newport Beach, CA $85,000.00-$110,000.00 1 week ago Newport Beach, CA $17.00-$17.50 1 week ago Admin/Personal Assistant (USA APPLICANTS ONLY)
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Join to apply for the
Executive Personal Assistant in Newport Beach
role at
Mahler Private Staffing Executive Personal Assistant in Newport Beach
Join to apply for the
Executive Personal Assistant in Newport Beach
role at
Mahler Private Staffing Get AI-powered advice on this job and more exclusive features. Mahler Private Staffing provided pay range
This range is provided by Mahler Private Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$140,000.00/yr - $160,000.00/yr Additional compensation types
Annual Bonus A prominent Newport Beach-based principal is seeking a highly skilled and polished Executive Personal Assistant to support their dynamic personal and professional life. This is a rare opportunity to serve as a trusted right hand to a high-level individual who values excellence, discretion, and proactive support in a fast-paced, high-standard environment. This in-home, private role requires an individual who is poised, highly organized, and exceptionally detail-oriented. You will manage everything from the principal's complex calendar to high-level correspondence, household tasks, personal errands, and philanthropic activities. Flexibility, professionalism, and a no-task-too-small attitude are essential to success in this role. Responsibilities: Serve as a gatekeeper for the principal's fast-moving, ever-changing schedule Manage day-to-day calendar, appointments, and travel arrangements (domestic & international) Draft and respond to formal correspondence, including emails and handwritten notes in the principal's voice Oversee household administration and run occasional personal errands Manage clothing, personal style, and wardrobe organization Plan social events and coordinate gift-giving with thoughtfulness and discretion Route lease agreements and legal documents for review/signature (no legal background required) Support philanthropic efforts, including donation coordination and event sponsorships Handle incoming/outgoing phone calls and emails with professionalism and grace Occasionally work evenings or weekends based on principal's schedule Collaborate smoothly with another Executive Assistant — team chemistry is valued Ideal Candidate Qualifications: 7+ years of experience supporting a senior executive in a private or high-profile setting Graceful under pressure, even-tempered, and highly proactive Impeccable written and verbal communication skills with a polished, professional tone Highly organized with strong follow-through and the ability to multitask effectively Technologically savvy; proficiency in Microsoft Outlook is essential Comfortable managing both personal and professional priorities with discretion Local to Newport Beach or within a short, reliable commute Flexible and available beyond standard work hours when needed Patient, intuitive, and service-oriented with a refined sense of discretion Schedule:
Monday–Friday with occasional evening/weekend availability required Compensation:
$140,000–$160,000 base + 10% annual bonus To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted. Our Story: Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates, as well as we know our clients, so we can make lasting, long-term placements. Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Mahler Private Staffing by 2x Inferred from the description for this job
Medical insurance Vision insurance Get notified when a new job is posted. Sign in to set job alerts for “Personal Assistant” roles.
Irvine, CA $77,800.00-$97,300.00 2 weeks ago Executive Assistant to Hospitality Co-Founders
Newport Beach, CA $120,000.00-$140,000.00 1 week ago Irvine, CA $100,000.00-$150,000.00 1 week ago Executive Assistant to CEO - Travel & Calendar
Irvine, CA $100,000.00-$150,000.00 2 weeks ago Newport Beach, CA $65,000.00-$75,000.00 4 days ago Executive Assistant to Managing Director
Irvine, CA $100,000.00-$150,000.00 3 weeks ago Part-Time Personal Assistant (Newport Beach, CA)
Personal Assistant to Deep Tech Founder & CEO
Executive Assistant / Personal Assistant / Cook & Meal Prep
San Clemente, CA $75,000.00-$120,000.00 2 days ago Newport Beach, CA $23.00-$25.00 1 week ago Newport Beach, CA $21.00-$34.00 3 weeks ago Newport Beach, CA $85,000.00-$110,000.00 1 week ago Newport Beach, CA $17.00-$17.50 1 week ago Admin/Personal Assistant (USA APPLICANTS ONLY)
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr