Siddons Martin Emergency Group, LLC
Executive Assistant at Siddons Martin Emergency Group Houston, TX
Siddons Martin Emergency Group, LLC, Houston, Texas, United States, 77246
Executive Assistant at Siddons Martin Emergency Group Houston, TX
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Executive Assistant at Siddons Martin Emergency Group Houston, TX
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Siddons Martin Emergency Group, LLC Executive Assistant at Siddons Martin Emergency Group Houston, TX
22 hours ago Be among the first 25 applicants Join to apply for the
Executive Assistant at Siddons Martin Emergency Group Houston, TX
role at
Siddons Martin Emergency Group, LLC Executive Assistant job at Siddons Martin Emergency Group. Houston, TX. Job Details
Job Location CORPORATE OFFICE - Houston, TX
Description
Siddons Martin Emergency Group Benefits Employee-owned company! Monday-Friday schedule
Company Sponsored Benefits
Medical (PPO & HSA), Dental, Vision, STD
Company Paid Benefits
Basic Life, Basic AD&D, Cancer, LTD, Teladoc (Full-time & Part-time)
401K with Employer Match (eligibility requirements) Employee Stock Ownership Plan (eligibility requirements) Paid Holidays & Paid Time Off (Full-Time Only) Maternity/Paternity Leave (eligibility requirements) Paid Training & Safety Equipment Relocation Benefits Verizon Wireless Company Discount (eligibility requirements)
Summary
The Executive Assistant manages all administrative aspects of the Company's commercial leases, including maintaining lease records, coordinating with internal departments and ensuring compliance with lease terms. This role also provides support to the accounting department involving real estate matters and maintaining vendor and customer documentation. The Executive Assistant also oversees the Receptionist position and assists with reception duties as needed.
Duties and Responsibilities * Manage the day-to-day administrative requirements for all Company commercial leases * Ensure all internal departments and outside vendors are apprised of relevant lease terms, such as responsibilities for repairs, rent increases, or any other pertinent information * Manage and maintain the master spreadsheet covering over 50 leased properties * Prepares and coordinates any applicable property permits, maintenance & contractor contracts, and other property agreements * Coordinate with the accounting department on real estate matters, including property taxes, lease periods, rent schedules, and other information as required * Review annual expense reconciliations for accuracy in accordance with lease terms * Serve as point of contact between property owners, applicable site personnel and management * Serve as the primary point of contact for tenants or subtenants of Company, including invoicing for rent and enforcing lease terms * Maintain certificates of property insurance for both tenants and vendors * Provide administrative support to the accounting department, including processing of vendor applications and customer information, and maintaining all necessary documentation * Oversee an Administrative Assistant and Receptionist positions, and assist with receptionist duties as needed * Approve timecards and PTO requests and prepare regular performance reviews for direct reports
Qualifications
Skills * Strong follow-up skills with the ability to effectively resolve issues in a timely manner * Excellent written and verbal communication skills * Comfortably interact with individuals of all professional levels * Knowledge of office management procedures * Excellent organizational skills with attention to detail * Excellent time management skills with a proven ability to meet deadlines * Competent computer skills, especially MS Office (Outlook, Word, Excel, SharePoint) and other company specific programs * Ability to establish and maintain effective working relationships * Strong work ethic and team oriented * Exceptional customer service skills, self-motivated, and possess a positive attitude
Supervisory Responsibilities * This position will oversee the Receptionist position and the Administrative Assistant position
Education and/or Experience * High School Diploma or GED Equivalent required * Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred but not required * At least five years related experience and/or training; or equivalent combination of education and experience * Previous supervisory experience required Physical Demands
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus with or without corrective lenses. Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Administrative and Support Services Referrals increase your chances of interviewing at Siddons Martin Emergency Group, LLC by 2x Get notified about new Executive Assistant jobs in
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Join to apply for the
Executive Assistant at Siddons Martin Emergency Group Houston, TX
role at
Siddons Martin Emergency Group, LLC Executive Assistant at Siddons Martin Emergency Group Houston, TX
22 hours ago Be among the first 25 applicants Join to apply for the
Executive Assistant at Siddons Martin Emergency Group Houston, TX
role at
Siddons Martin Emergency Group, LLC Executive Assistant job at Siddons Martin Emergency Group. Houston, TX. Job Details
Job Location CORPORATE OFFICE - Houston, TX
Description
Siddons Martin Emergency Group Benefits Employee-owned company! Monday-Friday schedule
Company Sponsored Benefits
Medical (PPO & HSA), Dental, Vision, STD
Company Paid Benefits
Basic Life, Basic AD&D, Cancer, LTD, Teladoc (Full-time & Part-time)
401K with Employer Match (eligibility requirements) Employee Stock Ownership Plan (eligibility requirements) Paid Holidays & Paid Time Off (Full-Time Only) Maternity/Paternity Leave (eligibility requirements) Paid Training & Safety Equipment Relocation Benefits Verizon Wireless Company Discount (eligibility requirements)
Summary
The Executive Assistant manages all administrative aspects of the Company's commercial leases, including maintaining lease records, coordinating with internal departments and ensuring compliance with lease terms. This role also provides support to the accounting department involving real estate matters and maintaining vendor and customer documentation. The Executive Assistant also oversees the Receptionist position and assists with reception duties as needed.
Duties and Responsibilities * Manage the day-to-day administrative requirements for all Company commercial leases * Ensure all internal departments and outside vendors are apprised of relevant lease terms, such as responsibilities for repairs, rent increases, or any other pertinent information * Manage and maintain the master spreadsheet covering over 50 leased properties * Prepares and coordinates any applicable property permits, maintenance & contractor contracts, and other property agreements * Coordinate with the accounting department on real estate matters, including property taxes, lease periods, rent schedules, and other information as required * Review annual expense reconciliations for accuracy in accordance with lease terms * Serve as point of contact between property owners, applicable site personnel and management * Serve as the primary point of contact for tenants or subtenants of Company, including invoicing for rent and enforcing lease terms * Maintain certificates of property insurance for both tenants and vendors * Provide administrative support to the accounting department, including processing of vendor applications and customer information, and maintaining all necessary documentation * Oversee an Administrative Assistant and Receptionist positions, and assist with receptionist duties as needed * Approve timecards and PTO requests and prepare regular performance reviews for direct reports
Qualifications
Skills * Strong follow-up skills with the ability to effectively resolve issues in a timely manner * Excellent written and verbal communication skills * Comfortably interact with individuals of all professional levels * Knowledge of office management procedures * Excellent organizational skills with attention to detail * Excellent time management skills with a proven ability to meet deadlines * Competent computer skills, especially MS Office (Outlook, Word, Excel, SharePoint) and other company specific programs * Ability to establish and maintain effective working relationships * Strong work ethic and team oriented * Exceptional customer service skills, self-motivated, and possess a positive attitude
Supervisory Responsibilities * This position will oversee the Receptionist position and the Administrative Assistant position
Education and/or Experience * High School Diploma or GED Equivalent required * Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred but not required * At least five years related experience and/or training; or equivalent combination of education and experience * Previous supervisory experience required Physical Demands
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus with or without corrective lenses. Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Administrative and Support Services Referrals increase your chances of interviewing at Siddons Martin Emergency Group, LLC by 2x Get notified about new Executive Assistant jobs in
Houston, TX . Houston, TX $68,000.00-$75,000.00 1 week ago Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)
Houston, TX $70,000.00-$85,000.00 1 day ago Houston, TX $60,800.00-$79,700.00 4 months ago Executive Assistant - Supply Chain(Med Center)
Houston, TX $65,000.00-$70,000.00 2 weeks ago Houston, TX $89,301.33-$114,816.00 1 month ago Houston, TX $65,000.00-$70,000.00 2 weeks ago Houston, TX $50,000.00-$60,000.00 16 hours ago Houston, TX $70,000.00-$80,000.00 1 week ago Houston, TX $85,000.00-$95,000.00 2 weeks ago Houston, TX $75,000.00-$100,000.00 1 month ago Houston, TX $76,000.00-$95,000.00 2 weeks ago Executive Assistant - Gastroenterology Research Center
Houston, TX $75,000.00-$85,000.00 1 week ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr