University of Hawaii
Salary:
$0.00 Semi-Monthly Location :
Hilo, HI Job Type:
Full-Time Permanent Job Number:
2025-00388 Department:
University of Hawai'i at Hilo Division:
College of Agriculture, Forestry & Natural Resource Management Opening Date:
02/13/2025 Closing Date:
Continuous Position Number::
0097505 Description Title: Program Specialist
Position Number: 0097505
Hiring Unit: College of Agriculture, Forestry & Natural Resource Management (CAFNRM)
Location: UH Hilo
Date Posted: February 13, 2025
Closing Date: Continuous, first review on or about March 3, 2025
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent Other Conditions: Appointment to begin approximately March 2025, pending position clearance and availability of funding.
Duties and Responsibilities (denotes essential functions) *Develops and implements CAFNRM-related marketing campaigns, including print materials, blog posts, website updates, press releases, and photography/videography. *Manages, coordinates, and updates all CAFNRM social media content, ensuring consistency of messaging and branding. Produces reports on the effectiveness of marketing and recruitment activities through data analysis. Assists in identifying potential new markets, services, and opportunities by analyzing trends and issues impacting enrollment and retention. *Prepares budget projections, monitors expenses, and maintains budgets related to marketing and student activities. *Maintains and utilizes alumni databases for fundraising, event participation, and recruitment/retention initiatives. Cultivates relationships with stakeholders to support special events, programs, and student engagement. *Supports academic advising for CAFNRM students, guiding them on curricular requirements, academic policies, and progress toward graduation. *Coordinates CAFNRM student orientation, advising, retention, and recruitment events on and off-campus. Supports course scheduling in alignment with student needs and program requirements. Assists with curriculum updates and course building through systems such as Banner and STAR. Manages and analyzes benchmarking data for accreditation purposes and supports program reviews with reports and data analysis. Develops and maintains databases for student records, correspondence, and surveys related to alumni, employment, and graduation outcomes. *Serves as the primary contact for students during summer sessions, assisting with registration, technology issues, and document collection. Coordinates events such as welcome orientations, recruitment sessions, and faculty/student activities. Supports the CAFNRM Dean/Director with institutional correspondence, special projects, and policy implementation. Interfaces with internal and external stakeholders, including Admissions, Registrar, and external agencies, to support program objectives. *Participates in accreditation efforts and ensures compliance with university and professional organization standards. Provides general administrative support, including managing MOUs, maintaining office operations, and responding to inquiries. Other duties as assigned. Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, Marketing, Communication, Agricultural Sciences, or related field and one (1) year(s) of progressively responsible professional experience in higher education, academic support, marketing, or event coordination; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Functional knowledge of principles, practices and techniques in the area of marketing and academic advising in higher education demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with FERPA and accreditation. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of higher education. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer, apply word processing software, and data base management systems. More than one year of experience working in higher education or agricultural education settings. Progressively professional experience in working with faculty and students in a university setting. Desirable Qualifications
Familiarity with university systems such as Banner, STAR, and curriculum central processes. Experience with accreditation and program review processes. Demonstrated ability to analyze and report on survey and benchmarking data. Proven ability to manage complex schedules, coordinate events, and support diverse student needs. Strong interpersonal and organizational skills. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:
Cover letter explaining how each minimum and desirable qualification is met Resume The names and addresses, email addresses and telephone numbers of three (3) current professional references Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).
Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All requested documents become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Norman Arancon, Director, CAFNRM; normanq@hawaii.edu
EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/
$0.00 Semi-Monthly Location :
Hilo, HI Job Type:
Full-Time Permanent Job Number:
2025-00388 Department:
University of Hawai'i at Hilo Division:
College of Agriculture, Forestry & Natural Resource Management Opening Date:
02/13/2025 Closing Date:
Continuous Position Number::
0097505 Description Title: Program Specialist
Position Number: 0097505
Hiring Unit: College of Agriculture, Forestry & Natural Resource Management (CAFNRM)
Location: UH Hilo
Date Posted: February 13, 2025
Closing Date: Continuous, first review on or about March 3, 2025
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent Other Conditions: Appointment to begin approximately March 2025, pending position clearance and availability of funding.
Duties and Responsibilities (denotes essential functions) *Develops and implements CAFNRM-related marketing campaigns, including print materials, blog posts, website updates, press releases, and photography/videography. *Manages, coordinates, and updates all CAFNRM social media content, ensuring consistency of messaging and branding. Produces reports on the effectiveness of marketing and recruitment activities through data analysis. Assists in identifying potential new markets, services, and opportunities by analyzing trends and issues impacting enrollment and retention. *Prepares budget projections, monitors expenses, and maintains budgets related to marketing and student activities. *Maintains and utilizes alumni databases for fundraising, event participation, and recruitment/retention initiatives. Cultivates relationships with stakeholders to support special events, programs, and student engagement. *Supports academic advising for CAFNRM students, guiding them on curricular requirements, academic policies, and progress toward graduation. *Coordinates CAFNRM student orientation, advising, retention, and recruitment events on and off-campus. Supports course scheduling in alignment with student needs and program requirements. Assists with curriculum updates and course building through systems such as Banner and STAR. Manages and analyzes benchmarking data for accreditation purposes and supports program reviews with reports and data analysis. Develops and maintains databases for student records, correspondence, and surveys related to alumni, employment, and graduation outcomes. *Serves as the primary contact for students during summer sessions, assisting with registration, technology issues, and document collection. Coordinates events such as welcome orientations, recruitment sessions, and faculty/student activities. Supports the CAFNRM Dean/Director with institutional correspondence, special projects, and policy implementation. Interfaces with internal and external stakeholders, including Admissions, Registrar, and external agencies, to support program objectives. *Participates in accreditation efforts and ensures compliance with university and professional organization standards. Provides general administrative support, including managing MOUs, maintaining office operations, and responding to inquiries. Other duties as assigned. Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, Marketing, Communication, Agricultural Sciences, or related field and one (1) year(s) of progressively responsible professional experience in higher education, academic support, marketing, or event coordination; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Functional knowledge of principles, practices and techniques in the area of marketing and academic advising in higher education demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with FERPA and accreditation. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of higher education. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer, apply word processing software, and data base management systems. More than one year of experience working in higher education or agricultural education settings. Progressively professional experience in working with faculty and students in a university setting. Desirable Qualifications
Familiarity with university systems such as Banner, STAR, and curriculum central processes. Experience with accreditation and program review processes. Demonstrated ability to analyze and report on survey and benchmarking data. Proven ability to manage complex schedules, coordinate events, and support diverse student needs. Strong interpersonal and organizational skills. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:
Cover letter explaining how each minimum and desirable qualification is met Resume The names and addresses, email addresses and telephone numbers of three (3) current professional references Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).
Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All requested documents become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Norman Arancon, Director, CAFNRM; normanq@hawaii.edu
EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/