Clear Creek ISD
Primary Purpose:
Provide comprehensive administrative and operational support to the Business Services department; Oversee the fingerprinting and badging portions of the onboarding process of new employees, ensuring timely communication and customer service; Actively engage in actions that contribute to Clear Creek ISD's overall mission and strategic plan.
Qualifications:
Education/Certification/Licensure
High school diploma or GED
Special Knowledge/Skills
Strong communication and interpersonal skills
Excellent organizational skills
Demonstrated knowledge of computer software to create and maintain files, databases, and spreadsheets
Knowledge of the District's employee benefits plans
Ability to be diplomatic and empathetic with employees
Ability to maintain strict confidentiality
Ability to work independently with minimal supervision
Experience
Minimum of 3 years of general office experience
Business office experience with an educational institution preferred
Major Responsibilities and Duties
Support the onboarding process by guiding employees through required tasks, serving as a knowledgeable point of contact for general questions related to employment services and benefits. Assist new employees and consultants with scheduling fingerprinting appointments, perform fingerprinting services, track and maintain receipts, and reconcile monthly charges for fingerprinting services. Badge new employees after verifying completion of onboarding tasks, assist with the completion and verification of I-9 employment eligibility forms, and ensure compliance with district onboarding procedures. Provide replacement badges for existing employees. Manage the badging schedule. Monitor and replenish badging supplies as needed. Communicate with campuses and departments to notify them once new hires are approved to begin work. Review position control forms and update the position control spreadsheet to reflect approved changes in staffing and assignments. Scan and upload employee transcripts and service records, ensuring originals are returned to employees. Support the employment services staff with tasks related to consulting agreements, tuition reimbursement, and annual LORA tracking. Assit the benefits staff in answering basic benefits inquiries from employees. Ensure the CCISD website and Portal contain current and accurate information. Provide administrative support by answering the telephone, opening/distributing mail and e-mail, filing, scanning, and mailing documents, and maintaining/ordering departmental supplies. Complete departmental purchases and print shop orders. Process various vendor check requests. Process timecards and requests for time off for departmental personnel. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth. Research district policy, precedent, and current practices prior to taking action. Participate as an effective team member who contributes to district, department, and content goals. Demonstrates proficient levels of technology applications. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students. Utilize time wisely for effective management of job responsibilities. Maintain punctuality in daily work times, appointments, and meetings. Meet task completion deadlines established by supervisor. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal). Perform other duties and accept other responsibilities as assigned.
Working Conditions:
Mental Demands
Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions
Physical Demands/Environmental Factors
Moderate standing, walking, and bending; occasional lifting up to 40 lbs; prolonged sitting and computer use; repetitive hand motions.
Provide comprehensive administrative and operational support to the Business Services department; Oversee the fingerprinting and badging portions of the onboarding process of new employees, ensuring timely communication and customer service; Actively engage in actions that contribute to Clear Creek ISD's overall mission and strategic plan.
Qualifications:
Education/Certification/Licensure
High school diploma or GED
Special Knowledge/Skills
Strong communication and interpersonal skills
Excellent organizational skills
Demonstrated knowledge of computer software to create and maintain files, databases, and spreadsheets
Knowledge of the District's employee benefits plans
Ability to be diplomatic and empathetic with employees
Ability to maintain strict confidentiality
Ability to work independently with minimal supervision
Experience
Minimum of 3 years of general office experience
Business office experience with an educational institution preferred
Major Responsibilities and Duties
Support the onboarding process by guiding employees through required tasks, serving as a knowledgeable point of contact for general questions related to employment services and benefits. Assist new employees and consultants with scheduling fingerprinting appointments, perform fingerprinting services, track and maintain receipts, and reconcile monthly charges for fingerprinting services. Badge new employees after verifying completion of onboarding tasks, assist with the completion and verification of I-9 employment eligibility forms, and ensure compliance with district onboarding procedures. Provide replacement badges for existing employees. Manage the badging schedule. Monitor and replenish badging supplies as needed. Communicate with campuses and departments to notify them once new hires are approved to begin work. Review position control forms and update the position control spreadsheet to reflect approved changes in staffing and assignments. Scan and upload employee transcripts and service records, ensuring originals are returned to employees. Support the employment services staff with tasks related to consulting agreements, tuition reimbursement, and annual LORA tracking. Assit the benefits staff in answering basic benefits inquiries from employees. Ensure the CCISD website and Portal contain current and accurate information. Provide administrative support by answering the telephone, opening/distributing mail and e-mail, filing, scanning, and mailing documents, and maintaining/ordering departmental supplies. Complete departmental purchases and print shop orders. Process various vendor check requests. Process timecards and requests for time off for departmental personnel. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth. Research district policy, precedent, and current practices prior to taking action. Participate as an effective team member who contributes to district, department, and content goals. Demonstrates proficient levels of technology applications. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students. Utilize time wisely for effective management of job responsibilities. Maintain punctuality in daily work times, appointments, and meetings. Meet task completion deadlines established by supervisor. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal). Perform other duties and accept other responsibilities as assigned.
Working Conditions:
Mental Demands
Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions
Physical Demands/Environmental Factors
Moderate standing, walking, and bending; occasional lifting up to 40 lbs; prolonged sitting and computer use; repetitive hand motions.