Arizona State University
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Executive Assistant to Dean
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Arizona State University Join to apply for the
Executive Assistant to Dean
role at
Arizona State University Get AI-powered advice on this job and more exclusive features. Arizona State University provided pay range
This range is provided by Arizona State University. Your actual pay will be based on your skills and experience talk with your recruiter to learn more. Base pay range
$65,000.00/yr - $70,000.00/yr Executive Assistant to Dean Campus: Tempe JR110536 End Date: August 20, 2025 Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Provides intermediate to complex administrative and programmatic support to leadership. Job Description: The College of Liberal Arts and Sciences is seeking an Executive Assistant to Dean who will coordinate and manage administrative functions under general direction for the Dean of Natural Sciences. The successful candidate will manage the deans calendar, coordinate travel and serve as a liaison to various administrative offices at the University. Position Salary Range:
$65,000 - $70,000 per year; DOE Manage Executive Calendar: Oversee and maintain the deans calendar, coordinating schedules to ensure efficient time management and prioritization of key meetings and events. Coordinate Travel and Expenses: Arrange all travel logistics for the dean, including transportation and accommodation. Prepare and submit detailed travel expense reports for reimbursement. Prepare Meeting and Event Materials: Compile, organize, and maintain background materials and pertinent documents for meetings, events, and travel, ensuring follow-up items are tracked and completed. Serve as Liaison: Act as a primary point of contact between The College and various university offices including the Office of the President, the Office of the University Provost, Knowledge Enterprise and the Biodesign Institute. Guide Staff on Policies: Provide guidance to unit staff on college policies and procedures, promoting adherence and consistency across departments. Organize Special Events: Coordinate or assist in planning special events for the dean, including arranging equipment, catering, sending invitations, and managing RSVPs. Compose Official Correspondence: Independently draft correspondence on behalf of the dean, ensuring communications are accurate, professional, and reflect an understanding of relevant issues. Process Financial Forms: Handle financial documentation, including processing business forms for reimbursements, purchases, and other financial transactions on behalf of the dean. Lead Special Projects: Oversee or contribute to special assignments and projects as directed by the Dean of Natural Sciences or the Senior Director of Administrative Support Operations. Participate in Advisory Board: Serve on The College Administrative Cohort Advisory Board. Provide leadership on event programming and promotional coordination. Perform other cohort duties as assigned. Provide Office Support: Offer backup assistance to other office staff to maintain seamless operations during peak times or staff absences. Desired Qualifications: Experience in supporting a high-level administrator in higher education that includes calendaring and scheduling meetings. Experience working in a research environment. Evidence of effective verbal and written communication skills. Experience in taking initiative, strong organizational skills and attention to detail. Experience in anticipating problems and resolving them. Experience in managing multiple high-priority projects in a fast-faced environment requiring considerable coordination and follow through. Demonstrated knowledge of academic policies and procedures. Computer software experience, including Microsoft Suite, Google Suite, Canva, and Adobe). Experience in dealing with confidential and sensitive information. Experience with academic personnel procedures such as the creation of templates and promotion and tenure documentation editing. Activities are performed in an environmentally controlled office setting. Subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities. Department Statement: The College of Liberal Arts and Sciences (The College) is the largest college at ASU and is organized in a divisional structure comprised of Humanities, Natural Sciences, and Social Sciences. The atmosphere is collegial, priorities are fluid and demands for assistance come from many directions. This position provides an opportunity to exercise initiative, work with very diverse populations and enhance leadership skills. The College offers the greatest choice and diversity of studies of any school at Arizona State University, the largest public university in the United States. In addition to top academic programs, award-winning faculty, and state-of-the-art lab and research facilities, The College offers unique opportunities to explore a vast spectrum of academic disciplines - from science and math to languages and philosophy - that few other colleges and universities can provide. The College has 90+ undergraduate majors and 140+ graduate degrees housed in 23 interdisciplinary schools and departments. The College is redefining liberal arts and sciences education for the 21st century. Driving Requirement: Driving is not required for this position. Location: Campus: Tempe Funding: Instructions to Apply: Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: https://www.myworkday.com/asu/d/inst/1$9925/9925$10781.htmld To be considered, your application must include all of the following attachments: Resume/CV Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position. Need help finding the right job? We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests. ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASUs Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. A fingerprint check is not required for this position. About Arizona State University Recognized by U.S. News & World Report as the countrys most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration. To view full description or to apply please click this link: Seniority level
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Executive Assistant to Dean
role at
Arizona State University Join to apply for the
Executive Assistant to Dean
role at
Arizona State University Get AI-powered advice on this job and more exclusive features. Arizona State University provided pay range
This range is provided by Arizona State University. Your actual pay will be based on your skills and experience talk with your recruiter to learn more. Base pay range
$65,000.00/yr - $70,000.00/yr Executive Assistant to Dean Campus: Tempe JR110536 End Date: August 20, 2025 Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Provides intermediate to complex administrative and programmatic support to leadership. Job Description: The College of Liberal Arts and Sciences is seeking an Executive Assistant to Dean who will coordinate and manage administrative functions under general direction for the Dean of Natural Sciences. The successful candidate will manage the deans calendar, coordinate travel and serve as a liaison to various administrative offices at the University. Position Salary Range:
$65,000 - $70,000 per year; DOE Manage Executive Calendar: Oversee and maintain the deans calendar, coordinating schedules to ensure efficient time management and prioritization of key meetings and events. Coordinate Travel and Expenses: Arrange all travel logistics for the dean, including transportation and accommodation. Prepare and submit detailed travel expense reports for reimbursement. Prepare Meeting and Event Materials: Compile, organize, and maintain background materials and pertinent documents for meetings, events, and travel, ensuring follow-up items are tracked and completed. Serve as Liaison: Act as a primary point of contact between The College and various university offices including the Office of the President, the Office of the University Provost, Knowledge Enterprise and the Biodesign Institute. Guide Staff on Policies: Provide guidance to unit staff on college policies and procedures, promoting adherence and consistency across departments. Organize Special Events: Coordinate or assist in planning special events for the dean, including arranging equipment, catering, sending invitations, and managing RSVPs. Compose Official Correspondence: Independently draft correspondence on behalf of the dean, ensuring communications are accurate, professional, and reflect an understanding of relevant issues. Process Financial Forms: Handle financial documentation, including processing business forms for reimbursements, purchases, and other financial transactions on behalf of the dean. Lead Special Projects: Oversee or contribute to special assignments and projects as directed by the Dean of Natural Sciences or the Senior Director of Administrative Support Operations. Participate in Advisory Board: Serve on The College Administrative Cohort Advisory Board. Provide leadership on event programming and promotional coordination. Perform other cohort duties as assigned. Provide Office Support: Offer backup assistance to other office staff to maintain seamless operations during peak times or staff absences. Desired Qualifications: Experience in supporting a high-level administrator in higher education that includes calendaring and scheduling meetings. Experience working in a research environment. Evidence of effective verbal and written communication skills. Experience in taking initiative, strong organizational skills and attention to detail. Experience in anticipating problems and resolving them. Experience in managing multiple high-priority projects in a fast-faced environment requiring considerable coordination and follow through. Demonstrated knowledge of academic policies and procedures. Computer software experience, including Microsoft Suite, Google Suite, Canva, and Adobe). Experience in dealing with confidential and sensitive information. Experience with academic personnel procedures such as the creation of templates and promotion and tenure documentation editing. Activities are performed in an environmentally controlled office setting. Subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities. Department Statement: The College of Liberal Arts and Sciences (The College) is the largest college at ASU and is organized in a divisional structure comprised of Humanities, Natural Sciences, and Social Sciences. The atmosphere is collegial, priorities are fluid and demands for assistance come from many directions. This position provides an opportunity to exercise initiative, work with very diverse populations and enhance leadership skills. The College offers the greatest choice and diversity of studies of any school at Arizona State University, the largest public university in the United States. In addition to top academic programs, award-winning faculty, and state-of-the-art lab and research facilities, The College offers unique opportunities to explore a vast spectrum of academic disciplines - from science and math to languages and philosophy - that few other colleges and universities can provide. The College has 90+ undergraduate majors and 140+ graduate degrees housed in 23 interdisciplinary schools and departments. The College is redefining liberal arts and sciences education for the 21st century. Driving Requirement: Driving is not required for this position. Location: Campus: Tempe Funding: Instructions to Apply: Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: https://www.myworkday.com/asu/d/inst/1$9925/9925$10781.htmld To be considered, your application must include all of the following attachments: Resume/CV Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position. Need help finding the right job? We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests. ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASUs Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. A fingerprint check is not required for this position. About Arizona State University Recognized by U.S. News & World Report as the countrys most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration. To view full description or to apply please click this link: Seniority level
Seniority level
Associate Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Higher Education Referrals increase your chances of interviewing at Arizona State University by 2x Sign in to set job alerts for Executive Assistant roles.
Special Assistant to Athletic Administrator
Tempe, AZ $50,000.00-$55,000.00 6 days ago Scottsdale, AZ $75,000.00-$90,000.00 1 week ago Full Time Executive Assistant / EA (Healthcare)
Associate, Real Estate and Office Services
Executive Personal Assistant Visionary3040
Mesa, AZ $65,000.00-$75,000.00 8 hours ago Executive Assistant to President and CEO
Scottsdale, AZ $70,000.00-$90,000.00 3 days ago Executive Assistant to Chief Executive Officer
Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr