University of Minnesota
Executive Accounts Specialist - Continental Scientific Drilling Facility
University of Minnesota, Minneapolis, Minnesota, United States, 55400
About the Job
Executive Accounts Specialist at the Continental Scientific Drilling Facility, Job code 1888, with an 80% appointment (32 hours/week). Position Description:
50% account review, processing, and reporting (essential). Prepare and process financial journal entries and transactions for the unit (daily, mid-year, and year-end). Research, analyze, and resolve general accounts transaction problems. Prepare budgets and reports for approval that meet the needs of the primary investigator or business manager. Regularly review and analyze sponsored accounts. Verify grant/contract, ESO/ISO compliance (External and Internal Sales). Assist in maintaining and developing process improvements of financial database. Prepare forms required for sponsored project submission. Prepare financial data for ESO/ISO audits. Run financial queries and reports regularly. Coordinate with staff from multiple departments and colleges to meet requirements and deadlines. 25% Purchasing (essential): Reconcile and ensure proper use of procurement cards, verifying all transactions are accurately rebilled. Maintain eligibility for procurement card. Prepare expense reimbursement forms for non-employees, submit reimbursements, and maintain records. Serve as liaison between the unit and College for Accounts Payable & Receivables. Maintain product and vendor database. Order and check-in supplies. 20% Invoicing (essential): Review sales orders for compliance. Develop contracts with external sales customers. Check invoices against quotes. Prepare invoice requests and gather administrative information. Act as the point of contact for invoicing questions. Maintain customer database. 5% Other duties: Develop processes, guidelines, or tools. Attend financial meetings and university functions. Assist with workshop/conference planning. Supervision is available, but the employee will work independently most of the time.
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Executive Accounts Specialist at the Continental Scientific Drilling Facility, Job code 1888, with an 80% appointment (32 hours/week). Position Description:
50% account review, processing, and reporting (essential). Prepare and process financial journal entries and transactions for the unit (daily, mid-year, and year-end). Research, analyze, and resolve general accounts transaction problems. Prepare budgets and reports for approval that meet the needs of the primary investigator or business manager. Regularly review and analyze sponsored accounts. Verify grant/contract, ESO/ISO compliance (External and Internal Sales). Assist in maintaining and developing process improvements of financial database. Prepare forms required for sponsored project submission. Prepare financial data for ESO/ISO audits. Run financial queries and reports regularly. Coordinate with staff from multiple departments and colleges to meet requirements and deadlines. 25% Purchasing (essential): Reconcile and ensure proper use of procurement cards, verifying all transactions are accurately rebilled. Maintain eligibility for procurement card. Prepare expense reimbursement forms for non-employees, submit reimbursements, and maintain records. Serve as liaison between the unit and College for Accounts Payable & Receivables. Maintain product and vendor database. Order and check-in supplies. 20% Invoicing (essential): Review sales orders for compliance. Develop contracts with external sales customers. Check invoices against quotes. Prepare invoice requests and gather administrative information. Act as the point of contact for invoicing questions. Maintain customer database. 5% Other duties: Develop processes, guidelines, or tools. Attend financial meetings and university functions. Assist with workshop/conference planning. Supervision is available, but the employee will work independently most of the time.
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