Millstone Weber LLC
Executive Administrative Assistant and Travel Coordinator
Millstone Weber LLC, Saint Charles, Missouri, United States
Position Summary
Millstone Weber is seeking a highly organized, adaptable, and dependable
Administrative/Executive Assistant & Travel Coordinator
to provide executive-level administrative support and manage travel logistics for the company. Experience in the construction or field services industry is a strong plus.
Key Responsibilities
Administrative & Executive Support
Provide direct administrative support to senior leadership, including calendar management, meeting coordination, and document preparation.
Organize internal and external meetings and maintain confidentiality with sensitive information.
Prepare reports, proposals, and presentations for executive use.
Manage incoming calls and front door access.
Handle mail distribution and filing.
Assist team members with overflow administrative tasks.
Order and maintain inventory of office supplies.
Support planning and coordination of company events.
Travel Coordination
Coordinate travel arrangements for staff and field crews, including flights, lodging, rental vehicles, and per diem allocations.
Set up accounts and negotiate rates with travel partners.
Ensure compliance with company travel policies and manage travel-related documentation (e.g., itineraries, receipts, approvals).
Troubleshoot and support real-time travel changes, delays, and issues.
Maintain accurate travel records and expense reports.
Qualifications
3+ years of experience as an Executive Assistant, Travel Coordinator, or similar administrative support role.
Prior experience coordinating travel for crews, field workers, or construction teams strongly preferred.
Strong organizational and multitasking skills; ability to manage shifting priorities under tight deadlines.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
Familiarity with travel booking platforms and expense management systems.
Ability to maintain confidentiality and demonstrate professionalism in all interactions.
Millstone Weber is seeking a highly organized, adaptable, and dependable
Administrative/Executive Assistant & Travel Coordinator
to provide executive-level administrative support and manage travel logistics for the company. Experience in the construction or field services industry is a strong plus.
Key Responsibilities
Administrative & Executive Support
Provide direct administrative support to senior leadership, including calendar management, meeting coordination, and document preparation.
Organize internal and external meetings and maintain confidentiality with sensitive information.
Prepare reports, proposals, and presentations for executive use.
Manage incoming calls and front door access.
Handle mail distribution and filing.
Assist team members with overflow administrative tasks.
Order and maintain inventory of office supplies.
Support planning and coordination of company events.
Travel Coordination
Coordinate travel arrangements for staff and field crews, including flights, lodging, rental vehicles, and per diem allocations.
Set up accounts and negotiate rates with travel partners.
Ensure compliance with company travel policies and manage travel-related documentation (e.g., itineraries, receipts, approvals).
Troubleshoot and support real-time travel changes, delays, and issues.
Maintain accurate travel records and expense reports.
Qualifications
3+ years of experience as an Executive Assistant, Travel Coordinator, or similar administrative support role.
Prior experience coordinating travel for crews, field workers, or construction teams strongly preferred.
Strong organizational and multitasking skills; ability to manage shifting priorities under tight deadlines.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
Familiarity with travel booking platforms and expense management systems.
Ability to maintain confidentiality and demonstrate professionalism in all interactions.