Airswift
One of our major oil and gas clients is seeking an Executive Assistant to work on a 12+ - month assignment in their facilities in Houston, TX.
Summary:
To provide high-level administrative and executive support, ensuring efficient coordination of daily operations, meetings, travel, and documentation. The role requires strong organizational skills, discretion, and proficiency in Microsoft Office application.
Responsibilities: Coordinate and manage the Project Director's calendar, including scheduling meetings and booking rooms. Ensure meeting logistics are handled professionally, including catering, documentation, and room setup. Accept or decline meeting invites and resolve scheduling conflicts proactively Arrange domestic and international travel, including flights, accommodations, and itineraries. Prepare travel expense reports and ensure compliance with company travel policies Format, proofread, and manage documents, presentations, and reports. Handle correspondence and maintain filing systems (digital and physical). Assist in planning and organizing internal events, workshops, and team activities. Coordinate logistics, invitations, and materials for events as needed. Requirements: Proven experience in executive or administrative support roles. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Strong organizational, communication, and interpersonal skills. Ability to manage multiple priorities and work under pressure. Familiarity with travel booking systems and document management platforms.
Summary:
To provide high-level administrative and executive support, ensuring efficient coordination of daily operations, meetings, travel, and documentation. The role requires strong organizational skills, discretion, and proficiency in Microsoft Office application.
Responsibilities: Coordinate and manage the Project Director's calendar, including scheduling meetings and booking rooms. Ensure meeting logistics are handled professionally, including catering, documentation, and room setup. Accept or decline meeting invites and resolve scheduling conflicts proactively Arrange domestic and international travel, including flights, accommodations, and itineraries. Prepare travel expense reports and ensure compliance with company travel policies Format, proofread, and manage documents, presentations, and reports. Handle correspondence and maintain filing systems (digital and physical). Assist in planning and organizing internal events, workshops, and team activities. Coordinate logistics, invitations, and materials for events as needed. Requirements: Proven experience in executive or administrative support roles. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Strong organizational, communication, and interpersonal skills. Ability to manage multiple priorities and work under pressure. Familiarity with travel booking systems and document management platforms.