Dickinson College
Administrative Technician - Registrar office
Dickinson College, Carlisle, Pennsylvania, United States, 17013
Posting Details
Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a "most livable city" by Forbes and minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away.
Dickinson College offers full time employees a broad range of Benefits including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee's base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee's retirement plan is immediately and fully vested in the employee.
In our ongoing efforts to support the health of our community, Dickinson College strongly encourages all members of the campus community to be up to date on CDC-recommended vaccines.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Apply for this Job
link button above. If you would like to bookmark this position for later review, click on the
Bookmark
link. If you would like to print a copy of this position for your records, click on the
Print Preview
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Position Information
Posting Number S01791
Position Title Administrative Technician - Registrar office
Working Title Administrative Technician - Registrar office
Position Number
Position Type Non-exempt
Division and Department Information
Division Academic Affairs
Department Registrar
Posting Information
Job Summary/Basic Function
The Administrative Technician works closely with the Registrar to document procedures to be followed by office staff for each major event in the Registrar's Office each semester. In addition, the employee runs and executes many reports for the Registrar and other colleagues on campus. The employee plans and arranges his/her own work and refers only unusual cases to supervisor.
Essential Functions:
Office Procedures - Maintain Office Procedures Manual. Update Check-Off lists used throughout the year. Building Coordinator for Department Emergency Plan - Update and maintain Department Emergency Plan. Coordinate with other departments in building to keep information accurate. Keep in contact with the appropriate person in DPS for updates with Emergency Plan. Status Changes/Updates - Process the status of students in the system and fresh-ups, including entering comments on transcripts. Contact students whose class status does not advance or goes beyond 1 class to find out what their graduation plans are and adjust anticipated degree dates accordingly. Notify various offices of this status changes. Contact those students (via mailing) who were expected to return from hiatus and have not registered to find out what their plans are. Update Student Status through NSC if a student is withdrawing or has a change in Anticipated Graduation Date. Update/Add Students when they submit an SSN through a W-9 or SS Card. Reports/Information Requests - Run various existing reports and extract lists to proof that information regarding course and student information is correctly entered in the system. Run various existing reports and extract lists for other offices. Reports/Information Requests - Run various existing reports and extract lists to proof that information regarding course and student information is correctly entered in the system. Run various existing reports and extract lists for other offices. Prizes and Awards - Compile and organize prize and award information. This includes memos to Department Chairs; maintaining an Excel spreadsheet with all information; forwarding information to correct persons; preparing letters from the President and ordering checks, then making sure all prize letters and/or checks get mailed to the appropriate student. Course Submission - Create new faculty records, update capacities, course attributes, cross-listings, etc. Work with others in Registrar's Office to create all course sections for each semester. Make adjustments as changes are received from the academic departments. Send cancellation emails to students when a course has been cancelled. Create Off-Campus Study Parts of Term, Registration Status set-up and course sections. Track registration of students studying abroad to alert the Center for Global Study & Engagement of any student that still have not registered for on- campus courses as deadline approaches. Summer School - Create Summer Immersion and on campus course sections. Serve as the second point of contact for the Registrar's Office with walk-ins, phone calls and emails. Process legal and preferred name changes. Process students who submit a SSN, who previously did not have one listed, or correct their SSN with approved documentation. Special Registration - Create special theatre and dance, ballet and music performance studies sections and register students. Enter FLIC notation on individual student records. Enter course Overload permission on student records. Create & register Independent Study/Research and Tutorial courses. Register First-Year Students for their First-Year Seminars.
Preferred Qualifications
Required:
High school diploma or GED
Preferred:
Associate's Degree
A valid Driver's Licence is required. Employees (operators) must have been in possession of a valid operator's license for not less than three (3) years and the license must have been in good standing without interruption during that time period. No
Successful candidate will also be required to complete ACT 153 Clearance No
This position is considered "Emergency Staff." As such they may be required to report to work even when the college is closed or is operating under a delayed start. No
Physical Demands
Work Schedule
Advertised Work Schedule
Number of hours/day
Number of hours/week
Proposed Start Date
Posting Detail Information
Posting Date 08/18/2025
Open Until Filled No
Closing Date
Application Review Begin Date
Is this a Temporary Position? No
Full-Time/Part-Time Full Time
If Full-Time, please specify 12 month full-time (52 weeks)
If Part-Time, please specify Not Applicable
EEO/Diversity Statement
The College is committed to building a representative and diverse faculty, administrative staff, and student body. We encourage applications from all qualified persons.
Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a "most livable city" by Forbes and minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away.
Dickinson College offers full time employees a broad range of Benefits including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee's base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee's retirement plan is immediately and fully vested in the employee.
In our ongoing efforts to support the health of our community, Dickinson College strongly encourages all members of the campus community to be up to date on CDC-recommended vaccines.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Apply for this Job
link button above. If you would like to bookmark this position for later review, click on the
Bookmark
link. If you would like to print a copy of this position for your records, click on the
Print Preview
link.
Position Information
Posting Number S01791
Position Title Administrative Technician - Registrar office
Working Title Administrative Technician - Registrar office
Position Number
Position Type Non-exempt
Division and Department Information
Division Academic Affairs
Department Registrar
Posting Information
Job Summary/Basic Function
The Administrative Technician works closely with the Registrar to document procedures to be followed by office staff for each major event in the Registrar's Office each semester. In addition, the employee runs and executes many reports for the Registrar and other colleagues on campus. The employee plans and arranges his/her own work and refers only unusual cases to supervisor.
Essential Functions:
Office Procedures - Maintain Office Procedures Manual. Update Check-Off lists used throughout the year. Building Coordinator for Department Emergency Plan - Update and maintain Department Emergency Plan. Coordinate with other departments in building to keep information accurate. Keep in contact with the appropriate person in DPS for updates with Emergency Plan. Status Changes/Updates - Process the status of students in the system and fresh-ups, including entering comments on transcripts. Contact students whose class status does not advance or goes beyond 1 class to find out what their graduation plans are and adjust anticipated degree dates accordingly. Notify various offices of this status changes. Contact those students (via mailing) who were expected to return from hiatus and have not registered to find out what their plans are. Update Student Status through NSC if a student is withdrawing or has a change in Anticipated Graduation Date. Update/Add Students when they submit an SSN through a W-9 or SS Card. Reports/Information Requests - Run various existing reports and extract lists to proof that information regarding course and student information is correctly entered in the system. Run various existing reports and extract lists for other offices. Reports/Information Requests - Run various existing reports and extract lists to proof that information regarding course and student information is correctly entered in the system. Run various existing reports and extract lists for other offices. Prizes and Awards - Compile and organize prize and award information. This includes memos to Department Chairs; maintaining an Excel spreadsheet with all information; forwarding information to correct persons; preparing letters from the President and ordering checks, then making sure all prize letters and/or checks get mailed to the appropriate student. Course Submission - Create new faculty records, update capacities, course attributes, cross-listings, etc. Work with others in Registrar's Office to create all course sections for each semester. Make adjustments as changes are received from the academic departments. Send cancellation emails to students when a course has been cancelled. Create Off-Campus Study Parts of Term, Registration Status set-up and course sections. Track registration of students studying abroad to alert the Center for Global Study & Engagement of any student that still have not registered for on- campus courses as deadline approaches. Summer School - Create Summer Immersion and on campus course sections. Serve as the second point of contact for the Registrar's Office with walk-ins, phone calls and emails. Process legal and preferred name changes. Process students who submit a SSN, who previously did not have one listed, or correct their SSN with approved documentation. Special Registration - Create special theatre and dance, ballet and music performance studies sections and register students. Enter FLIC notation on individual student records. Enter course Overload permission on student records. Create & register Independent Study/Research and Tutorial courses. Register First-Year Students for their First-Year Seminars.
Preferred Qualifications
Required:
High school diploma or GED
Preferred:
Associate's Degree
A valid Driver's Licence is required. Employees (operators) must have been in possession of a valid operator's license for not less than three (3) years and the license must have been in good standing without interruption during that time period. No
Successful candidate will also be required to complete ACT 153 Clearance No
This position is considered "Emergency Staff." As such they may be required to report to work even when the college is closed or is operating under a delayed start. No
Physical Demands
Work Schedule
Advertised Work Schedule
Number of hours/day
Number of hours/week
Proposed Start Date
Posting Detail Information
Posting Date 08/18/2025
Open Until Filled No
Closing Date
Application Review Begin Date
Is this a Temporary Position? No
Full-Time/Part-Time Full Time
If Full-Time, please specify 12 month full-time (52 weeks)
If Part-Time, please specify Not Applicable
EEO/Diversity Statement
The College is committed to building a representative and diverse faculty, administrative staff, and student body. We encourage applications from all qualified persons.