Yavapai College
Administrative Assistant III, Division of Lifelong Learning
Yavapai College, Prescott, Arizona, us, 86304
Salary:
$19.36 - $25.17 Hourly Location :
Sedona Center, AZ Job Type:
Full Time Job Number:
2025-00181 Department:
Community Education - Verde Opening Date:
08/19/2025 Closing Date:
Continuous
Description of Position Assistant III for the Division of Lifelong Learning (DLL) performs administrative support work of moderate difficulty for routine and special project work in a busy, often distracting environment where excellent communication, real-time reprioritization, and independent project management skills must be exercised daily. The job requires the ability to work at two locations (Sedona Center and Verde Valley Campus) with the primary office at the Sedona Center.
Administrative support for the Lifelong Learning Associate Dean - Customer service: registration, orientation, and training for Community Education, College for Kids, OLLI, and experiential learning
Customer service for the Sedona Center, including general YC inquiries
Purchasing liaison: Banner data entry, purchasing for division, creating and reconciling experiential learning travels, producing registration revenue and budget reports
Schedule and cancels non-credit classes and events
Web author for DLL Programs including Community Education, experiential learning, College for Kids, and OLLI: maintain and update content for multiple web pages
Documentation: prepare agendas, notices, and minutes for staff meetings. Prepare confidential correspondence, reports, and other complex documents requiring advanced use of Microsoft Office and other program
Implement and supports: college and divisional procedures, operations, and activities - Supports quality instruction for credit classes and enrichment learning (noncredit)
Assists with promotion and publicity. Includes sending new releases, posting DLL events on the Chambers of Commerce websites, overseeing social media, and uploading information to related websites
Use thorough knowledge of college practices and all Lifelong Learning programs
Practice critical thinking in performing duties
Perform intermediate or advanced non-exempt work requiring the application of a specific set of skills that may require training or judgment. Tasks require using sound judgment. Some duties are routine and repetitive while others are dynamic and challenging. Tasks include the use of computers, a wide variety of software applications, audio-visual equipment, and other electronic equipment. Tasks may include assisting with projects, preparing materials for presentation, proofreading, preparing schedules/work orders, and compiling information to be used for reporting. Develops proposals for improving the administration of the DLL.
Other related duties as assigned
Provides marketing support for Community Education and Experiential Learning classes and all division programs for better promotion requiring the use of advanced Microsoft, Adobe, and other AI programs. Coordinates with the Marketing Department to facilitate class and event promotion.
Other related duties as assigned
Minimum Expectations & Requirements Associate degree or equivalent experience. Two years of increasingly responsible office experience OR equivalent combination of education/experience required to successfully fulfill job duties Ability to work in a dynamic office setting Proficient in HTML and MS Office products including Word, Excel, PowerPoint, and Outlook Incumbents may be required to learn applications related to the area of assignment Ability to work with confidential/sensitive information Attention to detail in all duties (proofreading, problem-solving, course building, etc.) Knowledge of department procedures Aptitude to learn and master YC software applications
Preferred Skills & Abilities Bachelor's degree Work experience in a community college/higher education work environment Work experience in a community college/higher education work environment Excellent computer skills including but not limited to mail merge, Excel Power Query, JotForm, Mailchimp, and Adobe Suite
Essential Functions To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties.
Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate with frequent interruptions. Yavapai College
offers its full-time employees a comprehensive benefit package:
HEALTH/LIFE BENEFITS Medical/Dental/Vision Insurance:
College's partial payment of premiums toward medical with pharmacy and/or dental plan options picked by employees for themselves (and eligible dependents) Flexible Spending Accounts:
Pre-tax pay deductions to use for eligible medical or dependent daycare costs Employee Assistance Program (EAP):
Counseling and referral services for employees and their immediate families for depression, stress, family/marital conflict, and alcohol/drug issues Vision:
Provides an amount per plan year for eligible expenses such as vision exams, lenses, frames, prescription sunglasses, and contact lenses Life Insurance:
The College provides Basic Life Insurance coverage at twice of the employee's annual salary. Dependents have automatic coverage of $2,000/spouse and $1,000/per child if enrolled in medical plan. Voluntary Individual And Family Term Life Insurance:
Additional term life insurance coverage available for employee, spouse and children. Other Insurance Coverage:
Short Term and Long Term Disability (replacement income insurance), and Workers' Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases) RETIREMENT BENEFITS
Retirement Benefits:
Arizona State Retirement System or Optional Retirement Plan, and Social Security (which provides a basic retirement annuity based on age and years of contribution) Tax Deferred Annuities:
Employees' contributions to designated tax-deferred annuities Unemployment Compensation:
Employees who are laid off or terminated may receive benefits if covered wages meet requirements LEAVE BENEFITS
Vacation :
10 days of Vacation leave annually.
NOTE:
For employees who work an amount of contractual days, there will be no earned vacation. Sick Leave:
12 days sick leave annually.
NOTE:
Employees working less than full time or an amount of contractual days will receive a proration of sick leave. Personal Leave:
Use of up to three personal leave days per year which are charged against accumulated sick leave to take care of items of personal business Other Leave:
Bereavement leave, Civic Duty Leave (Jury duty, active military duty, military training), and Family Medical Leave Act (FMLA) Holidays:
24 days during the year as paid holidays for full-time employees which include Independence Day, Labor Day, Veterans Day, 3 days at Thanksgiving, Winter/year end break (10 days), Martin Luther King Day, Spring Break, Memorial Day, and Juneteenth. OTHER BENEFITS
Breaking Bread:
32 meal swipes for use at the Prescott Campus Eatery. All Other Campuses and Sites receive a $140 credit each semester (fall and spring) to be used at the Open Market on campus/center Spanish Interpreter Incentive Program:
Employees interested in additional compensation for their Spanish speaking skills agree to assist YC by attending two recruiting events and being available for Spanish Interpretation needs as they arise. Compensation is added to the employee's regular pay at the rate of $175 per month. Employees that are interested in participating let your HR Business partner know, so they can schedule you for the ACTFL language proficiency test at the YC testing center. Direct Deposit:
Paychecks deposited directly into the employee's bank account(s) Tuition Waiver:
Eligible Full-time Faculty and Staff may enroll up to 6 hours; eligible dependents may enroll in a partial or full program of course work without payment of tuition, exceptions may be lab fees and market based additional fees Sabbatical:
Faculty, professional and administrative staff may apply for compensated leave of up to a year after six years of continuous service Professional Development Opportunities Additional Benefits and Services:
Local community discounts to faculty and staff, computer loan program, mail and notary service.
$19.36 - $25.17 Hourly Location :
Sedona Center, AZ Job Type:
Full Time Job Number:
2025-00181 Department:
Community Education - Verde Opening Date:
08/19/2025 Closing Date:
Continuous
Description of Position Assistant III for the Division of Lifelong Learning (DLL) performs administrative support work of moderate difficulty for routine and special project work in a busy, often distracting environment where excellent communication, real-time reprioritization, and independent project management skills must be exercised daily. The job requires the ability to work at two locations (Sedona Center and Verde Valley Campus) with the primary office at the Sedona Center.
Administrative support for the Lifelong Learning Associate Dean - Customer service: registration, orientation, and training for Community Education, College for Kids, OLLI, and experiential learning
Customer service for the Sedona Center, including general YC inquiries
Purchasing liaison: Banner data entry, purchasing for division, creating and reconciling experiential learning travels, producing registration revenue and budget reports
Schedule and cancels non-credit classes and events
Web author for DLL Programs including Community Education, experiential learning, College for Kids, and OLLI: maintain and update content for multiple web pages
Documentation: prepare agendas, notices, and minutes for staff meetings. Prepare confidential correspondence, reports, and other complex documents requiring advanced use of Microsoft Office and other program
Implement and supports: college and divisional procedures, operations, and activities - Supports quality instruction for credit classes and enrichment learning (noncredit)
Assists with promotion and publicity. Includes sending new releases, posting DLL events on the Chambers of Commerce websites, overseeing social media, and uploading information to related websites
Use thorough knowledge of college practices and all Lifelong Learning programs
Practice critical thinking in performing duties
Perform intermediate or advanced non-exempt work requiring the application of a specific set of skills that may require training or judgment. Tasks require using sound judgment. Some duties are routine and repetitive while others are dynamic and challenging. Tasks include the use of computers, a wide variety of software applications, audio-visual equipment, and other electronic equipment. Tasks may include assisting with projects, preparing materials for presentation, proofreading, preparing schedules/work orders, and compiling information to be used for reporting. Develops proposals for improving the administration of the DLL.
Other related duties as assigned
Provides marketing support for Community Education and Experiential Learning classes and all division programs for better promotion requiring the use of advanced Microsoft, Adobe, and other AI programs. Coordinates with the Marketing Department to facilitate class and event promotion.
Other related duties as assigned
Minimum Expectations & Requirements Associate degree or equivalent experience. Two years of increasingly responsible office experience OR equivalent combination of education/experience required to successfully fulfill job duties Ability to work in a dynamic office setting Proficient in HTML and MS Office products including Word, Excel, PowerPoint, and Outlook Incumbents may be required to learn applications related to the area of assignment Ability to work with confidential/sensitive information Attention to detail in all duties (proofreading, problem-solving, course building, etc.) Knowledge of department procedures Aptitude to learn and master YC software applications
Preferred Skills & Abilities Bachelor's degree Work experience in a community college/higher education work environment Work experience in a community college/higher education work environment Excellent computer skills including but not limited to mail merge, Excel Power Query, JotForm, Mailchimp, and Adobe Suite
Essential Functions To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties.
Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate with frequent interruptions. Yavapai College
offers its full-time employees a comprehensive benefit package:
HEALTH/LIFE BENEFITS Medical/Dental/Vision Insurance:
College's partial payment of premiums toward medical with pharmacy and/or dental plan options picked by employees for themselves (and eligible dependents) Flexible Spending Accounts:
Pre-tax pay deductions to use for eligible medical or dependent daycare costs Employee Assistance Program (EAP):
Counseling and referral services for employees and their immediate families for depression, stress, family/marital conflict, and alcohol/drug issues Vision:
Provides an amount per plan year for eligible expenses such as vision exams, lenses, frames, prescription sunglasses, and contact lenses Life Insurance:
The College provides Basic Life Insurance coverage at twice of the employee's annual salary. Dependents have automatic coverage of $2,000/spouse and $1,000/per child if enrolled in medical plan. Voluntary Individual And Family Term Life Insurance:
Additional term life insurance coverage available for employee, spouse and children. Other Insurance Coverage:
Short Term and Long Term Disability (replacement income insurance), and Workers' Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases) RETIREMENT BENEFITS
Retirement Benefits:
Arizona State Retirement System or Optional Retirement Plan, and Social Security (which provides a basic retirement annuity based on age and years of contribution) Tax Deferred Annuities:
Employees' contributions to designated tax-deferred annuities Unemployment Compensation:
Employees who are laid off or terminated may receive benefits if covered wages meet requirements LEAVE BENEFITS
Vacation :
10 days of Vacation leave annually.
NOTE:
For employees who work an amount of contractual days, there will be no earned vacation. Sick Leave:
12 days sick leave annually.
NOTE:
Employees working less than full time or an amount of contractual days will receive a proration of sick leave. Personal Leave:
Use of up to three personal leave days per year which are charged against accumulated sick leave to take care of items of personal business Other Leave:
Bereavement leave, Civic Duty Leave (Jury duty, active military duty, military training), and Family Medical Leave Act (FMLA) Holidays:
24 days during the year as paid holidays for full-time employees which include Independence Day, Labor Day, Veterans Day, 3 days at Thanksgiving, Winter/year end break (10 days), Martin Luther King Day, Spring Break, Memorial Day, and Juneteenth. OTHER BENEFITS
Breaking Bread:
32 meal swipes for use at the Prescott Campus Eatery. All Other Campuses and Sites receive a $140 credit each semester (fall and spring) to be used at the Open Market on campus/center Spanish Interpreter Incentive Program:
Employees interested in additional compensation for their Spanish speaking skills agree to assist YC by attending two recruiting events and being available for Spanish Interpretation needs as they arise. Compensation is added to the employee's regular pay at the rate of $175 per month. Employees that are interested in participating let your HR Business partner know, so they can schedule you for the ACTFL language proficiency test at the YC testing center. Direct Deposit:
Paychecks deposited directly into the employee's bank account(s) Tuition Waiver:
Eligible Full-time Faculty and Staff may enroll up to 6 hours; eligible dependents may enroll in a partial or full program of course work without payment of tuition, exceptions may be lab fees and market based additional fees Sabbatical:
Faculty, professional and administrative staff may apply for compensated leave of up to a year after six years of continuous service Professional Development Opportunities Additional Benefits and Services:
Local community discounts to faculty and staff, computer loan program, mail and notary service.