Dm Estate Staffing
Overview
Location:
Palo Alto, CA
(Local Bay Area candidates only) Schedule:
Full-time, primarily Monday-Friday business hours, with some evenings and weekends required Start Date:
ASAP
Position Overview
We are seeking a highly skilled and experienced Executive Personal Assistant to provide comprehensive support to a dynamic tech entrepreneur based in Palo Alto. The ideal candidate will be an established professional with a proven history of serving prominent Silicon Valley executives-preferably in the startup space-and will possess deep local connections and knowledge of the region.
The primary mission of this role is to make the principal's life easier by managing a wide range of personal and professional tasks, ensuring seamless operations across both spheres. While much of the work can be done remotely, the role will require in-person support for errands, shopping, and household/vendor coordination.
Bilingual Mandarin Chinese/English proficiency is a plus, but not required.
Key Responsibilities Calendar & Scheduling Manage complex calendars, coordinating appointments, meetings, and travel itineraries. Oversee daily schedules to ensure the smooth flow of commitments. Travel Coordination Research and book travel arrangements (domestic and international). Handle all associated logistics and itineraries. Personal Support Run errands, shop for household items, order food, and manage personal purchases. Assist with the client's possible move to a new Peninsula residence. Stock household supplies and maintain an organized home environment. Administrative & Project Management Manage email communications, reminders, and follow-ups. Track expenses and manage budgets. Purchase and manage gifts for personal and professional contacts. Edit and format documents-strong writing skills are essential. Conduct research and oversee projects from inception to completion. Vendor & Event Oversight Source, manage, and coordinate vendors and service providers. Oversee event planning for personal gatherings and philanthropic engagements. Qualifications
Minimum 5 years in a high-level executive support role, ideally for prominent Silicon Valley or startup executives. Bachelor's degree from an accredited institution. Proven longevity and strong references from past employers. Exceptional organizational skills and meticulous attention to detail. Highly polished and professional presentation. Proactive, resourceful, and able to anticipate needs. Excellent written and verbal communication skills. Proficient in Google Workspace, Microsoft Office, Adobe, and related tools. Comfortable working with a respectful yet direct communicator. Calm, discreet, and trustworthy under all circumstances. Valid U.S. driver's license and reliable transportation. Proof of U.S. work authorization. Willingness to travel occasionally. 24/7 availability mindset when needed. Compensation & Benefits
Salary: $150,000 or higher | DOE Health insurance contribution 10 days paid vacation 5 sick days Retirement plan with employer match Performance bonus potential Company-provided laptop and cell phone
To Apply:
Please submit your resume along with a brief cover letter outlining your relevant experience and why you are an ideal fit for this position.
Location:
Palo Alto, CA
(Local Bay Area candidates only) Schedule:
Full-time, primarily Monday-Friday business hours, with some evenings and weekends required Start Date:
ASAP
Position Overview
We are seeking a highly skilled and experienced Executive Personal Assistant to provide comprehensive support to a dynamic tech entrepreneur based in Palo Alto. The ideal candidate will be an established professional with a proven history of serving prominent Silicon Valley executives-preferably in the startup space-and will possess deep local connections and knowledge of the region.
The primary mission of this role is to make the principal's life easier by managing a wide range of personal and professional tasks, ensuring seamless operations across both spheres. While much of the work can be done remotely, the role will require in-person support for errands, shopping, and household/vendor coordination.
Bilingual Mandarin Chinese/English proficiency is a plus, but not required.
Key Responsibilities Calendar & Scheduling Manage complex calendars, coordinating appointments, meetings, and travel itineraries. Oversee daily schedules to ensure the smooth flow of commitments. Travel Coordination Research and book travel arrangements (domestic and international). Handle all associated logistics and itineraries. Personal Support Run errands, shop for household items, order food, and manage personal purchases. Assist with the client's possible move to a new Peninsula residence. Stock household supplies and maintain an organized home environment. Administrative & Project Management Manage email communications, reminders, and follow-ups. Track expenses and manage budgets. Purchase and manage gifts for personal and professional contacts. Edit and format documents-strong writing skills are essential. Conduct research and oversee projects from inception to completion. Vendor & Event Oversight Source, manage, and coordinate vendors and service providers. Oversee event planning for personal gatherings and philanthropic engagements. Qualifications
Minimum 5 years in a high-level executive support role, ideally for prominent Silicon Valley or startup executives. Bachelor's degree from an accredited institution. Proven longevity and strong references from past employers. Exceptional organizational skills and meticulous attention to detail. Highly polished and professional presentation. Proactive, resourceful, and able to anticipate needs. Excellent written and verbal communication skills. Proficient in Google Workspace, Microsoft Office, Adobe, and related tools. Comfortable working with a respectful yet direct communicator. Calm, discreet, and trustworthy under all circumstances. Valid U.S. driver's license and reliable transportation. Proof of U.S. work authorization. Willingness to travel occasionally. 24/7 availability mindset when needed. Compensation & Benefits
Salary: $150,000 or higher | DOE Health insurance contribution 10 days paid vacation 5 sick days Retirement plan with employer match Performance bonus potential Company-provided laptop and cell phone
To Apply:
Please submit your resume along with a brief cover letter outlining your relevant experience and why you are an ideal fit for this position.