Project Renewal
Title: Administrative Coordinator, CBK Events
Program: City Beet Kitchens
Salary: $55,000 per year
Program Description:
City Beet Kitchens is a mission-based catering company. We were established in 1995 as “Comfort Foods” and rebranded in 2015 to “City Beet Kitchens”. We cater to all organizations for all events – from galas to homeless shelters, and plated sit-down meals to boxed lunches.
Overall Responsibilities:
The Administrative Coordinator, working with the Director and Senior Events Manager, will be responsible for maintaining the smooth running of the CBK Events kitchen and back office.
Essential Duties and Responsibilities:
The essential duties of the Administrative Coordinator include but are not limited to the following activities:
Liaison between kitchen and drivers to ensure deliveries go out completed and on time
Communicate with customers to relay any delays or delivery issues
Print out orders and labels for kitchen
Assist when needed with packing up orders
Gather supplies needed for staffed catering events
Enter and receive invoices into Coupa; supervise chefs in their Coupa entries
Order supplies for office and kitchen
Maintain office organization
Create Hybrid menus
Create orders for Hybrid meals
Track invoices receivable, communicating with clients to facilitate payments
Receive and process credit card payments
Reconcile invoices and payments with finance department
Format menus, flyers, and promotional materials
Provide back up for Event Coordinator and Director of Events for processing orders
Captain events as needed
Create materials for meetings with executives of Project Renewal
Head up migration to new Sage50 invoicing software
Maintain social media presence with regular posts on Facebook & Instagram
Spearhead onboarding for CBKE
Assist with technical issues within office
Qualifications:
Bachelor’s degree or equivalent experience.
3+ years of administrative assistant experience.
2+ years of food services and/or catering experience.
Superb organizational skills and strong administrative background.
Highly reliable, detail-oriented, and resourceful team player.
Ability to balance priorities on multiple tasks and maintain workflow in high pressure environment.
Initiative to take on assignments with minimal supervision.
Solid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, etc.) Quickbooks, Squarespace and Social Media.
Strong sales and communication skills - verbal and written.
Ability to manage teams (drivers, kitchen, onsite event staff).
This position is full-time onsite 8:30 am – 4:30 pm with additional work on evenings and weekends for special events.
Job Details
Pay Type Salary
Employment Indicator Regular
Education Level Equivalent Experience
Hiring Min Rate 60,000 USD
Hiring Max Rate 60,000 USD
Program: City Beet Kitchens
Salary: $55,000 per year
Program Description:
City Beet Kitchens is a mission-based catering company. We were established in 1995 as “Comfort Foods” and rebranded in 2015 to “City Beet Kitchens”. We cater to all organizations for all events – from galas to homeless shelters, and plated sit-down meals to boxed lunches.
Overall Responsibilities:
The Administrative Coordinator, working with the Director and Senior Events Manager, will be responsible for maintaining the smooth running of the CBK Events kitchen and back office.
Essential Duties and Responsibilities:
The essential duties of the Administrative Coordinator include but are not limited to the following activities:
Liaison between kitchen and drivers to ensure deliveries go out completed and on time
Communicate with customers to relay any delays or delivery issues
Print out orders and labels for kitchen
Assist when needed with packing up orders
Gather supplies needed for staffed catering events
Enter and receive invoices into Coupa; supervise chefs in their Coupa entries
Order supplies for office and kitchen
Maintain office organization
Create Hybrid menus
Create orders for Hybrid meals
Track invoices receivable, communicating with clients to facilitate payments
Receive and process credit card payments
Reconcile invoices and payments with finance department
Format menus, flyers, and promotional materials
Provide back up for Event Coordinator and Director of Events for processing orders
Captain events as needed
Create materials for meetings with executives of Project Renewal
Head up migration to new Sage50 invoicing software
Maintain social media presence with regular posts on Facebook & Instagram
Spearhead onboarding for CBKE
Assist with technical issues within office
Qualifications:
Bachelor’s degree or equivalent experience.
3+ years of administrative assistant experience.
2+ years of food services and/or catering experience.
Superb organizational skills and strong administrative background.
Highly reliable, detail-oriented, and resourceful team player.
Ability to balance priorities on multiple tasks and maintain workflow in high pressure environment.
Initiative to take on assignments with minimal supervision.
Solid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, etc.) Quickbooks, Squarespace and Social Media.
Strong sales and communication skills - verbal and written.
Ability to manage teams (drivers, kitchen, onsite event staff).
This position is full-time onsite 8:30 am – 4:30 pm with additional work on evenings and weekends for special events.
Job Details
Pay Type Salary
Employment Indicator Regular
Education Level Equivalent Experience
Hiring Min Rate 60,000 USD
Hiring Max Rate 60,000 USD