Time Equities
ADMINISTRATIVE ASSISTANT - PT
TEI, an international real estate firm, is seeking a reliable, organized, and detail-oriented
Part-Time Administrative Assistant
to support the Executive Office of one of the real estate industries icons in its various functions.
This unique and amazing opportunity encompasses assistance with meeting coordination, document management, billing, and household-related administrative support. The role offers invaluable exposure to special projects and working with a great team. The ideal candidate is proactive, resourceful, and able to handle confidential information with the utmost discretion.
The position will work from the CEO's home and office from 9 to 4 pm, Monday through Wednesday (21 hours). As responsibilities are established and capabilities are demonstrated, there may be opportunities to transition some tasks into remote work.
Key Responsibilities Meeting Coordination:
Preparing and distributing meeting materials and reminders. Billing:
Assist with processing invoices and coordinating wire transfers for family, staff, and vendors. Track recurring expenses, memberships, and special payments. Office Support:
Oversee office inventory, mail, and package logistics for both the office and the FG Foundation. Manage CEO support needs including lunch orders and personal purchases. Answer and route calls.
Nonprofit Support:
Support the planning and execution of galas and related fundraising events that involve the CEO's Foundation.
Household Management : Manage personal errands, reservations, and event tickets. Coordinate household maintenance, service providers, and projects. Assist with planning and hosting private events, including dinners and gatherings at the residences. Qualifications:
A cheerful outlook Some prior administrative experience. Good organizational and multitasking skills. Proficiency in Microsoft Office Suite and document management systems. Strong written and verbal communication skills.
Salary:
$28 hourly rate
Time Equities, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business needs.
For more information, please visit our website at www.timeequities.com
TEI, an international real estate firm, is seeking a reliable, organized, and detail-oriented
Part-Time Administrative Assistant
to support the Executive Office of one of the real estate industries icons in its various functions.
This unique and amazing opportunity encompasses assistance with meeting coordination, document management, billing, and household-related administrative support. The role offers invaluable exposure to special projects and working with a great team. The ideal candidate is proactive, resourceful, and able to handle confidential information with the utmost discretion.
The position will work from the CEO's home and office from 9 to 4 pm, Monday through Wednesday (21 hours). As responsibilities are established and capabilities are demonstrated, there may be opportunities to transition some tasks into remote work.
Key Responsibilities Meeting Coordination:
Preparing and distributing meeting materials and reminders. Billing:
Assist with processing invoices and coordinating wire transfers for family, staff, and vendors. Track recurring expenses, memberships, and special payments. Office Support:
Oversee office inventory, mail, and package logistics for both the office and the FG Foundation. Manage CEO support needs including lunch orders and personal purchases. Answer and route calls.
Nonprofit Support:
Support the planning and execution of galas and related fundraising events that involve the CEO's Foundation.
Household Management : Manage personal errands, reservations, and event tickets. Coordinate household maintenance, service providers, and projects. Assist with planning and hosting private events, including dinners and gatherings at the residences. Qualifications:
A cheerful outlook Some prior administrative experience. Good organizational and multitasking skills. Proficiency in Microsoft Office Suite and document management systems. Strong written and verbal communication skills.
Salary:
$28 hourly rate
Time Equities, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business needs.
For more information, please visit our website at www.timeequities.com