Safe Harbor Law Firm PLLC
Parttime Administrative Assistant
Safe Harbor Law Firm PLLC, Bonita Springs, Florida, United States, 33923
Safe Harbor Law Firm seeks a part-time Administrative Assistant 15-20 hours per week in our Naples office located at 4500 Executive Drive, Naples FL 34119 & Bonita Office 27821 S. Tamiami Trail, Suite 2, Bonita Springs, FL 34134. The ideal candidate must have a strong willingness to learn, be a self-starter and team player, with excellent verbal, written and interpersonal skills, and a high level of organization, attention to detail and professionalism. Overall, the candidate is responsible for providing administrative support to the client service coordinators at each office.
YOU WILL NEED A MINIMUM 1-2 YEARS OFFICE ADMINSTRATION EXPERIENCE TO BE CONSIDERED. WE ARE WILLING TO HIRE AN ENTRY LEVEL CANDIDATE AND THERE CAN BE ROOM FOR FUTURE GROWTH AND ADVANCEMENT.
Responsibilities:
Answering incoming phone calls and assisting or delegating accordingly
Keeping track of your hours/tasks and accomplishments on a company electronic calendar
Organization of waiting area and conference rooms
Client File Creation and Document Management
Filing, scanning, creating manual files as well as e-file
Daily client meeting preparation
Preparing binders of client documents
Witnessing estate planning document signings.
Requirements/ Qualifications
Must be intelligent, self-motivated, adaptable and have an upbeat, positive and persuasive personality. Must be conscientious & friendly and able to handle an ever changing schedule and priorities. You must also have excellent verbal and written communication skills and strong active-listening skills. In addition you must be computer literate with Microsoft office products and the use of a smartphone. Specific qualifications include:
Strong Interpersonal Communication Skills
Possess Initiative, adaptability
Must be exceptional on the phone
Must be organized
“Can-Do” attitude
Previous experience in customer service, sales, or other related fields
Ability to prioritize and multitask
Positive and professional demeanor
Good written and verbal communication skills
Ability to multitask
Strong attention to detail
Self starter, independent
Enthusiastic support of our mission – at Safe Harbor Law Firm “It’s All About Family!”
YOU WILL NEED A MINIMUM 1-2 YEARS OFFICE ADMINSTRATION EXPERIENCE TO BE CONSIDERED. WE ARE WILLING TO HIRE AN ENTRY LEVEL CANDIDATE AND THERE CAN BE ROOM FOR FUTURE GROWTH AND ADVANCEMENT.
Responsibilities:
Answering incoming phone calls and assisting or delegating accordingly
Keeping track of your hours/tasks and accomplishments on a company electronic calendar
Organization of waiting area and conference rooms
Client File Creation and Document Management
Filing, scanning, creating manual files as well as e-file
Daily client meeting preparation
Preparing binders of client documents
Witnessing estate planning document signings.
Requirements/ Qualifications
Must be intelligent, self-motivated, adaptable and have an upbeat, positive and persuasive personality. Must be conscientious & friendly and able to handle an ever changing schedule and priorities. You must also have excellent verbal and written communication skills and strong active-listening skills. In addition you must be computer literate with Microsoft office products and the use of a smartphone. Specific qualifications include:
Strong Interpersonal Communication Skills
Possess Initiative, adaptability
Must be exceptional on the phone
Must be organized
“Can-Do” attitude
Previous experience in customer service, sales, or other related fields
Ability to prioritize and multitask
Positive and professional demeanor
Good written and verbal communication skills
Ability to multitask
Strong attention to detail
Self starter, independent
Enthusiastic support of our mission – at Safe Harbor Law Firm “It’s All About Family!”