Chicago Cares
Department:
Community Strategy & Innovation Reports To : Senior Manager, Impact Organization Overview Chicago Cares is redefining volunteerism. We are committed to community-driven service: service co-designed in partnership with Chicago’s most impactful community leaders and organizations on the south and west sides. We serve “with” not “to”. Through community-driven service, we build connections and bridges among diverse people in the face of great division and disconnection. Our work to change hearts and minds isn’t a luxury right now. It is a necessity for a just society. We can’t legislate our way to caring about one another. We must do it person by person. Service can help us build the city we all deserve. It can be a force for a more caring and just society. Chicago Cares is building the empathetic and connected community that is required for an inclusive and healthy city. Position Overview The Events Coordinator serves as the project manager for all of Chicago Cares’ events and is responsible for the successful planning and execution of events, working closely and interdepartmentally with the Chicago Cares Programs and External Affairs teams in the execution of their duties . Chicago Cares hosts several large-scale events throughout the year to generate revenue, mobilize volunteers, and build brand awareness. The Events Coordinator will be responsible for providing logistical, administrative, and event assistance to the Community, Strategy, & Innovation team to ensure quality events. Event Project Management Lead the planning and reporting on annual projects/ events. Develop and implement planning timelines for each event. Plan events focused on the user experience and organizational goals. Develop creative and innovative programming. Maintain regular relationships with vendors and venues and source new relationships. Coordinate the involvement of Chicago Cares’ staff in event planning by assigning work appropriately, training and supporting staff as needed, leading planning meetings, and regularly checking in on staff members’ progress. Work closely with the External Affairs team to promote events effectively and recruit attendees. Contribute to the development of collateral/marketing materials as well as website and social media content specifically for events. Manage and report on event registration. Research new trends in event planning and execution to keep Chicago Cares’ events innovative and relevant. Event Logistics Coordinate all venue details, including but not limited to: food/beverage, staging, equipment, audio/video, permits, maintenance, security, and storage. Manage relationships with in-kind donors. Oversee supply ordering, and delivery. Warehouse Maintenance: Cleaning, organizing, inventorying, and managing supplies, equipment and materials at the warehouse(s). Packing, unpacking, and sorting supplies, equipment and materials pre- and post-event. Maintaining and communicating inventory Day of event: manage vendors, staff, and event logistics. Ensure post-event duties are accomplished, including data entry, post-event follow-up, supply return, and event performance analysis and reporting. Community Strategy & Innovation Support Advance brand identity by reinforcing strategic messages and organizational values. Participate in and provide support to other community relations activities as assigned. Other administrative and event support, as needed. Other duties as assigned. Requirements Com mitment to detail, oriented around action, execution, and process improvement Ability to multitask and manage complex projects. Self-starter with the ability to work independently. Commitment to learning, openness to new ideas. Strong ability to manage projects, teams, and timelines Commitment to working outside traditional work hours and schedules Access to reliable transportation Ability to work collaboratively with our staff, community partners, and volunteers Comfort and experience with administrative tasks like data input, email communications, phone communications, supply ordering and inventory, etc. Strong interpersonal communication and customer service skills Comfort taking initiative to ensure strong event attendee experiences and quality of all event efforts Willingness to engage in physical labor associated with loading, unloading and moving event supplies Previous event planning and execution experience Additional Information:
The ideal candidate will be able to work an average of 40 hours a week (typically between the hours of 9AM to 9PM). This position includes travel within Chicago and the surrounding suburbs. It is an excellent opportunity for anyone interested in developing skills in event planning, community development, program planning, non-profit management, volunteer management, and community relations. Salary and Benefits This is a full-time, exempt position with a starting salary of $50,000 - $53,000 per year determined by candidates’ skills and experience. Benefits include: Hybrid work environment – Currently, all staff must be in the office 1-2 days a week. Group medical (PPO or HMO) for the employee (90% coverage) and dependents. Group dental available for employee and dependents. Vision coverage for the employee (100% covered by CCI). Group life insurance and LSTD insurance for the employee (100% covered by CCI). Access to 401(k) retirement plan after three months with a 4% employer match. Generous paid time off, wellness days and holiday pay. Paid parental leave. All staff, paid, wellness days where office is closed. Access to sabbatical leave after three years of service. Position Location This offer is contingent on the successful completion of the pre-employment process and compliance with Chicago Cares Residency Policy, which states: employees are expected to establish and maintain residency in the Chicago Metropolitan Region and maintain residency throughout their employment with Chicago Cares. The six-county Chicago Metropolitan Region includes the counties of Cook, DuPage, Kane, Lake, McHenry, and Will Counties. OUR COMMITMENT TO EQUITY Chicago Cares is committed to a community driven, anti-racist approach to service and integrating diversity, equity, and inclusion meaningfully into our practices, structures, and culture. We are an equal opportunity employer and do not discriminate based on race, sex, religion, national origin, gender identity or expression, sexual orientation, disability, age, or any other category protected by applicable local, state, or federal laws. We strongly encourage all interested candidates including all interested Black, Latinx, Indigenous, and others who identify as nonwhite, people with disabilities, members of the LGBTQIA+ community, and those with lived-experience with racism and/or misogynoir to apply for this role. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
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Community Strategy & Innovation Reports To : Senior Manager, Impact Organization Overview Chicago Cares is redefining volunteerism. We are committed to community-driven service: service co-designed in partnership with Chicago’s most impactful community leaders and organizations on the south and west sides. We serve “with” not “to”. Through community-driven service, we build connections and bridges among diverse people in the face of great division and disconnection. Our work to change hearts and minds isn’t a luxury right now. It is a necessity for a just society. We can’t legislate our way to caring about one another. We must do it person by person. Service can help us build the city we all deserve. It can be a force for a more caring and just society. Chicago Cares is building the empathetic and connected community that is required for an inclusive and healthy city. Position Overview The Events Coordinator serves as the project manager for all of Chicago Cares’ events and is responsible for the successful planning and execution of events, working closely and interdepartmentally with the Chicago Cares Programs and External Affairs teams in the execution of their duties . Chicago Cares hosts several large-scale events throughout the year to generate revenue, mobilize volunteers, and build brand awareness. The Events Coordinator will be responsible for providing logistical, administrative, and event assistance to the Community, Strategy, & Innovation team to ensure quality events. Event Project Management Lead the planning and reporting on annual projects/ events. Develop and implement planning timelines for each event. Plan events focused on the user experience and organizational goals. Develop creative and innovative programming. Maintain regular relationships with vendors and venues and source new relationships. Coordinate the involvement of Chicago Cares’ staff in event planning by assigning work appropriately, training and supporting staff as needed, leading planning meetings, and regularly checking in on staff members’ progress. Work closely with the External Affairs team to promote events effectively and recruit attendees. Contribute to the development of collateral/marketing materials as well as website and social media content specifically for events. Manage and report on event registration. Research new trends in event planning and execution to keep Chicago Cares’ events innovative and relevant. Event Logistics Coordinate all venue details, including but not limited to: food/beverage, staging, equipment, audio/video, permits, maintenance, security, and storage. Manage relationships with in-kind donors. Oversee supply ordering, and delivery. Warehouse Maintenance: Cleaning, organizing, inventorying, and managing supplies, equipment and materials at the warehouse(s). Packing, unpacking, and sorting supplies, equipment and materials pre- and post-event. Maintaining and communicating inventory Day of event: manage vendors, staff, and event logistics. Ensure post-event duties are accomplished, including data entry, post-event follow-up, supply return, and event performance analysis and reporting. Community Strategy & Innovation Support Advance brand identity by reinforcing strategic messages and organizational values. Participate in and provide support to other community relations activities as assigned. Other administrative and event support, as needed. Other duties as assigned. Requirements Com mitment to detail, oriented around action, execution, and process improvement Ability to multitask and manage complex projects. Self-starter with the ability to work independently. Commitment to learning, openness to new ideas. Strong ability to manage projects, teams, and timelines Commitment to working outside traditional work hours and schedules Access to reliable transportation Ability to work collaboratively with our staff, community partners, and volunteers Comfort and experience with administrative tasks like data input, email communications, phone communications, supply ordering and inventory, etc. Strong interpersonal communication and customer service skills Comfort taking initiative to ensure strong event attendee experiences and quality of all event efforts Willingness to engage in physical labor associated with loading, unloading and moving event supplies Previous event planning and execution experience Additional Information:
The ideal candidate will be able to work an average of 40 hours a week (typically between the hours of 9AM to 9PM). This position includes travel within Chicago and the surrounding suburbs. It is an excellent opportunity for anyone interested in developing skills in event planning, community development, program planning, non-profit management, volunteer management, and community relations. Salary and Benefits This is a full-time, exempt position with a starting salary of $50,000 - $53,000 per year determined by candidates’ skills and experience. Benefits include: Hybrid work environment – Currently, all staff must be in the office 1-2 days a week. Group medical (PPO or HMO) for the employee (90% coverage) and dependents. Group dental available for employee and dependents. Vision coverage for the employee (100% covered by CCI). Group life insurance and LSTD insurance for the employee (100% covered by CCI). Access to 401(k) retirement plan after three months with a 4% employer match. Generous paid time off, wellness days and holiday pay. Paid parental leave. All staff, paid, wellness days where office is closed. Access to sabbatical leave after three years of service. Position Location This offer is contingent on the successful completion of the pre-employment process and compliance with Chicago Cares Residency Policy, which states: employees are expected to establish and maintain residency in the Chicago Metropolitan Region and maintain residency throughout their employment with Chicago Cares. The six-county Chicago Metropolitan Region includes the counties of Cook, DuPage, Kane, Lake, McHenry, and Will Counties. OUR COMMITMENT TO EQUITY Chicago Cares is committed to a community driven, anti-racist approach to service and integrating diversity, equity, and inclusion meaningfully into our practices, structures, and culture. We are an equal opportunity employer and do not discriminate based on race, sex, religion, national origin, gender identity or expression, sexual orientation, disability, age, or any other category protected by applicable local, state, or federal laws. We strongly encourage all interested candidates including all interested Black, Latinx, Indigenous, and others who identify as nonwhite, people with disabilities, members of the LGBTQIA+ community, and those with lived-experience with racism and/or misogynoir to apply for this role. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Management and Manufacturing Industries Non-profit Organizations Referrals increase your chances of interviewing at Chicago Cares by 2x Get notified about new Event Coordinator jobs in
Chicago, IL . Chicago, IL $70,000.00-$80,000.00 3 days ago Chicago, IL $60,000.00-$72,500.00 1 month ago Chicago, IL $56,000.00-$60,000.00 1 week ago Meetings + Events Manager (coming soon!)
Greater Chicago Area $63,000.00-$68,000.00 2 weeks ago Chicago, IL $61,200.00-$74,800.00 1 month ago Event & Operations Manager - TAO Restaurant Chicago
Sr. Manager, Event & Match Day Operations
Rosemont, IL $59,000.00-$70,000.00 3 weeks ago Chicago, IL $52,000.00-$60,000.00 2 days ago Chicago, IL $60,000.00-$67,000.00 2 months ago Northfield, IL $63,960.00-$92,560.00 1 week ago Chicago, IL $68,000.00-$72,000.00 1 month ago Parkland Event Coordinator - Soldier Field
Chicago, IL $44,625.00-$62,650.00 4 days ago Temporary Conference Services Event Planner
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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