Owens Community College
Secretary, Engineering Technology and Skilled Trades
Owens Community College, Perrysburg, Ohio, us, 43552
Advertised Position Title:
Secretary, Engineering Technology and Skilled Trades
Job Description:
Essential Functions:
OFFICE ADMINISTRATION Serve as receptionist for the department - greeting students and visitors to the office and referring customers to appropriate staff. Answer and screen all telephone calls for the department, taking messages and appropriately handling the exchange of information Answer questions of a general nature related the department and school Prepare all departmental correspondence including letters, memos, meeting requests, reports, contracts, advisory committee meeting materials (notices, agendas, and minutes), etc. and distributes with Assistant Dean approval. Maintain an inventory of supplies and ensures office equipment is fully functioning, arranging for repairs when necessary. Train and coordinates student workers. SUPPORT THE DEPARTMENT ADMINISTRATION
Accurately enter Employee Requisitions (ER), purchase order (PO) requisitions and maintain a record per established guidelines. Schedule student/faculty appointments using established guidelines. Assist with external accreditation reports, self-study report preparation and site visits Collect and maintain course syllabi, manuals, handouts, textbook information, correspondence, and other materials as needed by faculty and the Assistant Dean Record, produce, and distribute committee minutes as assigned. Maintain calendar of the Assistant Dean, schedules meetings and conferences according to established guidelines with prospective students, advisory committees, students, vendors, and staff. Facilitate class cancellations per departmental procedures at the direction of the Assistant Dean. SUPPORT FACULTY AND STAFF
Maintains department files, including reports, correspondence, accreditation, travel, employee recommendations, purchase orders, faculty schedules, students' records, prospective student lists, etc. Prepare and mail correspondence. Makes travel arrangements for the department personnel. SUPPORTS CURRICULUM AND PROGRAM DELIVERY
Maintains and submits book orders using established guidelines. Maintains syllabus and course outlines per established guidelines. Maintains course/program assessment files per established guidelines. Coordinates events, including banquets, meetings, open houses, career fairs. Knowledge, Skills, and Abilities:
Office machine operation computer skills with knowledge of Microsoft Office programs. Organizational skills, minutes taking ability office management Interpersonal skills, Excellent spelling and grammar, Office machine operation computer skills, organizational skills, filing skills, minute taking ability, communication (verbal and written) skills Ability to organize fact and materials for presentations, capability to make quick decisions under pressure. Ability to manage several projects at once. Ability to communicate effectively with students, co-workers, and community members. Ability to work either supervised or unsupervised. Ability to maintain confidentiality Highly motivated, high work ethic and standards, highly organized. Takes initiative, tolerance for stress, honest and dependable, team oriented, attention to detail. Minimum Requirements:
High School Diploma or equivalent (G.E.D) 1-3 years of secretarial experience Preferred:
3 years of secretarial experience
Union Position: Owens Support Staff Union
Job Classification: Staff
Duty Days: 260 Days
Work Schedule: 8 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m.
Grant Funded Position: No - Not Grant Funded
FLSA Status: United States of America (Non-Exempt)
Pay Basis: Hourly
Hiring Range $15.38-$17.31
Secretary, Engineering Technology and Skilled Trades
Job Description:
Essential Functions:
OFFICE ADMINISTRATION Serve as receptionist for the department - greeting students and visitors to the office and referring customers to appropriate staff. Answer and screen all telephone calls for the department, taking messages and appropriately handling the exchange of information Answer questions of a general nature related the department and school Prepare all departmental correspondence including letters, memos, meeting requests, reports, contracts, advisory committee meeting materials (notices, agendas, and minutes), etc. and distributes with Assistant Dean approval. Maintain an inventory of supplies and ensures office equipment is fully functioning, arranging for repairs when necessary. Train and coordinates student workers. SUPPORT THE DEPARTMENT ADMINISTRATION
Accurately enter Employee Requisitions (ER), purchase order (PO) requisitions and maintain a record per established guidelines. Schedule student/faculty appointments using established guidelines. Assist with external accreditation reports, self-study report preparation and site visits Collect and maintain course syllabi, manuals, handouts, textbook information, correspondence, and other materials as needed by faculty and the Assistant Dean Record, produce, and distribute committee minutes as assigned. Maintain calendar of the Assistant Dean, schedules meetings and conferences according to established guidelines with prospective students, advisory committees, students, vendors, and staff. Facilitate class cancellations per departmental procedures at the direction of the Assistant Dean. SUPPORT FACULTY AND STAFF
Maintains department files, including reports, correspondence, accreditation, travel, employee recommendations, purchase orders, faculty schedules, students' records, prospective student lists, etc. Prepare and mail correspondence. Makes travel arrangements for the department personnel. SUPPORTS CURRICULUM AND PROGRAM DELIVERY
Maintains and submits book orders using established guidelines. Maintains syllabus and course outlines per established guidelines. Maintains course/program assessment files per established guidelines. Coordinates events, including banquets, meetings, open houses, career fairs. Knowledge, Skills, and Abilities:
Office machine operation computer skills with knowledge of Microsoft Office programs. Organizational skills, minutes taking ability office management Interpersonal skills, Excellent spelling and grammar, Office machine operation computer skills, organizational skills, filing skills, minute taking ability, communication (verbal and written) skills Ability to organize fact and materials for presentations, capability to make quick decisions under pressure. Ability to manage several projects at once. Ability to communicate effectively with students, co-workers, and community members. Ability to work either supervised or unsupervised. Ability to maintain confidentiality Highly motivated, high work ethic and standards, highly organized. Takes initiative, tolerance for stress, honest and dependable, team oriented, attention to detail. Minimum Requirements:
High School Diploma or equivalent (G.E.D) 1-3 years of secretarial experience Preferred:
3 years of secretarial experience
Union Position: Owens Support Staff Union
Job Classification: Staff
Duty Days: 260 Days
Work Schedule: 8 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m.
Grant Funded Position: No - Not Grant Funded
FLSA Status: United States of America (Non-Exempt)
Pay Basis: Hourly
Hiring Range $15.38-$17.31