Smbc Global Foundation Inc
Administrative Assistant
SMBC is seeking a highly energetic, well-organized executive/administrative assistant to support our Corporate Investment Banking Coverage Team. The CIBC team consists of various client focused bankers and sector group heads. This position will support the Industry Coverage groups and will support a team of 7- 10 people including 3-4 Managing Directors, Executive Directors. This position has a high degree of exposure to senior executives both internally and externally and is involved with many high priority daily issues and extremely sensitive information. Role Objectives
Admin will support 3-4 Groups Heads/MDs Schedule and calendar management for senior executives in the Americas Division through Outlook Calendar Contact database management Coordinate with other EA's to align priorities to maintain seamless schedule flow Keep up-to-date on evolving hybrid work model, paying close attention to changing environment and its impact on meetings Arrange and book business travel, client meetings, customer events, set up calls, book conference rooms, reserve external locations as necessary. Expense management in relation to business travel, meetings, industry events, client events, entertainment, gifts through CONCUR as well as COUPA. Draft letters and memos for team members and copy and bind presentations for internal and external meetings Order business cards, handle maintenance requests and manage and purchase office supplies. Deliver, copy, scan and file documents, faxes, letters, newspapers and packages Assist with customer relationship management database including updating and posting call reports, updating client contact information, maintaining email contact lists, etc.. Arrange and provide food and beverage service client meetings and make business dinner reservations / arrangements Coordinate with Corporate Marketing and Communication regarding all communications Coordinate with D&I Team in support of ERG programs and initiatives Qualifications and Skills
Prior experience in an executive administrative capacity, preferably in a corporate environment is preferred High School diploma/equivalency required, college degree is preferred. Strong writing, reading and verbal communication skills in English required PC literacy (MS Word, Excel, Power Point, PDF, etc.) High level of organizational and communication skills with an ability to work effectively with all levels across the organization Ability to multi-task and prioritize effectively in order to meet strict and competing deadlines. Excellent attention to detail and the quality of work product Highly collaborative and flexible in a team and client environment and ability to form good relationships Occasional need to work longer weekday hours and/or to deal with travel issues on weekends Understanding of compliance/regulatory matters SMBC's employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required. SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.
SMBC is seeking a highly energetic, well-organized executive/administrative assistant to support our Corporate Investment Banking Coverage Team. The CIBC team consists of various client focused bankers and sector group heads. This position will support the Industry Coverage groups and will support a team of 7- 10 people including 3-4 Managing Directors, Executive Directors. This position has a high degree of exposure to senior executives both internally and externally and is involved with many high priority daily issues and extremely sensitive information. Role Objectives
Admin will support 3-4 Groups Heads/MDs Schedule and calendar management for senior executives in the Americas Division through Outlook Calendar Contact database management Coordinate with other EA's to align priorities to maintain seamless schedule flow Keep up-to-date on evolving hybrid work model, paying close attention to changing environment and its impact on meetings Arrange and book business travel, client meetings, customer events, set up calls, book conference rooms, reserve external locations as necessary. Expense management in relation to business travel, meetings, industry events, client events, entertainment, gifts through CONCUR as well as COUPA. Draft letters and memos for team members and copy and bind presentations for internal and external meetings Order business cards, handle maintenance requests and manage and purchase office supplies. Deliver, copy, scan and file documents, faxes, letters, newspapers and packages Assist with customer relationship management database including updating and posting call reports, updating client contact information, maintaining email contact lists, etc.. Arrange and provide food and beverage service client meetings and make business dinner reservations / arrangements Coordinate with Corporate Marketing and Communication regarding all communications Coordinate with D&I Team in support of ERG programs and initiatives Qualifications and Skills
Prior experience in an executive administrative capacity, preferably in a corporate environment is preferred High School diploma/equivalency required, college degree is preferred. Strong writing, reading and verbal communication skills in English required PC literacy (MS Word, Excel, Power Point, PDF, etc.) High level of organizational and communication skills with an ability to work effectively with all levels across the organization Ability to multi-task and prioritize effectively in order to meet strict and competing deadlines. Excellent attention to detail and the quality of work product Highly collaborative and flexible in a team and client environment and ability to form good relationships Occasional need to work longer weekday hours and/or to deal with travel issues on weekends Understanding of compliance/regulatory matters SMBC's employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required. SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.