Executive Assistant

1 day ago Be among the first 25 applicants We are looking for a new Executive Assistant to support our executive team. You will manage primarily business-related tasks for the team, such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. Role Description This is a full-time on-site role for an Executive Assistant/Client Relations Specialist located in Oviedo, FL. The Administrative Assistant will be responsible for providing administrative support, managing phone calls, performing clerical tasks, and assisting executives. Daily tasks include scheduling appointments, managing emails, maintaining records, handling correspondence, and ensuring smooth office operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Phone Etiquette and Communication skills Clerical Skills, including data entry and record keeping Strong organizational and multitasking abilities Proficiency in office software such as Microsoft Office Suite Excellent interpersonal skills High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus Experience in the healthcare industry is a plus Preparing reports, memos, emails, and other documents. Answering phones and routing calls to the correct person or taking messages. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos and submissions and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Opening, sorting and distributing incoming emails, faxes, and other correspondence. Proven experience as an executive assistant or other relevant administrative support experience. Understanding of MS Office suite. High school diploma. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced, quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communication skills. Seniority level

Seniority level

Mid-Senior level Employment type

Employment type

Full-time Job function

Job function

Administrative Industries

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