*Administrative Coordinator

The School of Civil Engineering and Environmental Science is a dynamic department with degree programs ranging from civil and architectural engineering to environmental engineering and science. The candidate will be responsible for the overall administrative needs of the school and serves as the assistant to the academic director and as the office manager. The successful applicant will provide instruction and support for faculty and staff related to university policy and procedures to ensure compliance; train, supervise and back-up departmental student services staff; interface with departments across campus to facilitate efficient departmental operation; and organize, coordinate and perform clerical and administrative functions following established standards. Essential Duties: Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions. Schedules appointments for academic director. Assists academic director with faculty evaluations, post-tenure review, tenure and promotion processes as well as faculty searches Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations. Answers questions, provides information and handles complaints for internal and external customers. Updates office procedures for more efficient operation when necessary. Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records as required. Approves departmental expenditures within predetermined guidelines. Oversees departmental inventory reporting. Reviews billing from contractors and vendors, adjusts as needed. Establishes and maintains filing systems including confidential documents. Selects, supervises, trains and evaluates performance of assigned staff. Prepares staff schedules and monitors and approves time worked. Coordinates departmental personnel and payroll issues. Plans and coordinates special projects. Schedules appointments and makes travel arrangements Collects and disseminates information for internal and external customers Performs other related duties as assigned. Schedule:

8 AM – 5 PM Monday – Friday; occasional evenings and weekends for events. (This is onsite) Travel:

Occasional local travel to outreach and other event venues.