Aurora University
Enrollment Operations Coordinator (Part Time)
Aurora University, Aurora, Illinois, United States, 60505
Salary:
$18.00 - $21.00 Hourly Location :
Aurora, IL Job Type:
Part-Time ( Job Number:
202500117 College/School:
Admissions Opening Date:
07/27/2025 Max Number of Applicants:
50
Aurora University (AU) is committed to the transformative power of learning by creating a student-centered environment and an equity of experience and opportunity, to ensure that students, faculty, and staff of all backgrounds feel welcome and included. Our culture of collaboration, generosity, and belonging make it a special place for students, faculty, and staff.
AU is grounded in the transformative opportunity it provides to a diverse student body. As a private university with a public mission and a commitment to making a difference in peoples' lives, AU has a long history of resilience and of providing access to an education that values innovation, focuses on continuous improvement, and has a positive impact on the communities we serve. We are proud of our service to and economic impact on the state of Illinois, where over 80% of our students stay to live and work, where 90% of our students come from, and where we foster strong community partnerships to develop the workforce in areas such as nursing, education, business, technology, and social work.
We are looking for passionate and purposeful individuals who represent the full diversity of Aurora and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. When you join the team at AU, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, students, and community partners.
At AU we believe that continuous learning is a fundamental part of working life, and our goal is for all colleagues on our campus to feel supported and equipped to realize their full potential. We actively support our community by providing all employees with opportunities to engage in professional development activities, as well as a range of tuition and employee benefits that can be found Position Purpose:
The Enrollment Operations Coordinator supports the Office of Strategic Enrollment Management by assisting with the execution and coordination of communication efforts within enrollment operations. This role contributes to the effectiveness of recruitment initiatives through data management, communication workflow support, and collaborative project tracking, helping ensure a seamless experience for prospective students.
Core Competencies:
Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University. Upholds the Mission Statement: At Aurora University, our singular goal is to empower students to achieve lasting personal and professional success. We do this by being an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and purposeful lives. Handles all information with tact and discretion and recognizes the confidential nature of university business. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned, including voluntary participation in university committees, activities and events.
Essential Job Functions:
Build and run queries for print and email communication tracks using Slate. Set up placeholders and logic for dynamic content in email campaigns. Create and maintain populations and rules for enrollment communications. Assist with printing and mailing of mail communications. Track and manage inventory of recruitment materials; assist with reorders as needed. Review and consolidate records in Slate to maintain data integrity. Collaboratively support and guide student workers involvement in enrollment communications. Initiate the event setup process for enrollment-related events. Create and configure event records in Slate, including key details and structure. Review and update event registration forms, confirmation messages, and related communications for accuracy and clarity. Complete and submit the marketing needs worksheet for each event. Add event-related emails and texts to the Enrollment Operations calendar to support planning and execution. Collaborate with the Enrollment Communication and Operations Specialist to schedule and prepare event invitation emails and text messages. Serve as a backup for the Coordinator of Recruitment Services to ensure continuity in basic application processing tasks when needed. Perform other duties as assigned. Essential Job Requirements:
Education :
High school diploma with 5-7 years of prior administrative/operations manager experience required Associates degree with a min of 2 years of administrative/operations manager experience preferred
Experience:
Experience with CRM systems (Slate preferred) or strong willingness to learn. Strong attention to detail and data accuracy. Comfort working with databases, spreadsheets, and process-based systems. Ability to work independently and communicate effectively as part of a team.
Skills:
Preferred Skills:
Experience in admissions, enrollment, or higher education operations. Familiarity with email marketing tools and workflow setup. Basic knowledge of HTML and CSS (helpful for formatting email templates or troubleshooting display issues).
Physical Requirements:
Ability to work with a computer for long periods of the day. Ability to move about campus. Ability to communication and interact via electronic mail, telephone, and virtual Work Hours:
Expected equivalent of 20 hours per week, but hours may vary as needed.
The anticipated pay rate for this position is $18-$21 per hour.
This compensation is subject to change at the sole discretion of the university, based on institutional needs.
The pay range referenced in the job posting is the budgeted amount the university reasonably expects to pay for this position. The final pay rate will not be below the lowest pay rate listed herein.
Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Aurora University is an Equal Opportunity Employer. Aurora University offers competitive, flexible benefits to eligible employees.
Health Insurance Choice of HMO or PPO offered through BlueCross BlueShield of Illinois. Dental and Vision Insurance Choice of two dental plans and vision insurance offered through Blue Cross Blue Shield. Life Insurance and AD&D 1.5 times annual salary, dependent on age. Additional life insurance also may be purchased for self, spouse, and children. Long Term Disability 60% of salary, taxable and nontaxable options. TIAA Retirement Account The University offers a 403b retirement plan, administered by TIAA. Matching contributions offered first day of employment to eligible employees, at the discretion of the University and Board of Directors. Flexible Spending Accounts (FSA) FSAs are available for medical costs and dependent care costs. Paid Time Off Vacation, personal, and sick leave are provided to eligible employees. Holidays The university observes nine major holidays where the university is closed. Tuition Assistance Tuition assistance for AU undergraduate courses is available to eligible employees and eligible family members beginning the term following one (1) year of regular, full-time employment. Tuition assistance for graduate programs paid at 60% for employee following Senior Leadership approval. Tuition Exchange Consortiums AU is a member of the Tuition Exchange (TE) and the Council of Independent Colleges Tuition Exchange Program (CIC-TEP) enabling full-time employees and eligible family members to be eligible for tuition assistance at more than 600 universities nationwide. Eligibility for the CIC-TEP and TE programs is one (1) year of regular, full-time employment as of 8/31.
To see more benefits details and breakdowns please see our benefits guide 01
Which statement below best describes the highest level of education you have completed?
High school graduate, diploma or the equivalent (GED) Associate degree Bachelor's degree Master's degree Professional degree Doctorate degree Doctor of Philosophy
02
How many years of prior administrative assistant or office manager experience do you have?
No experience Less than 2 years of experience 2 years but less than 4 years of experience 4 years but less than 6 years experience 6 or more years of experience
03
Do you understand that this position is not remote and will require you to be onsite or work in a hybrid capacity within the Chicagoland area?
Yes No
Required Question
$18.00 - $21.00 Hourly Location :
Aurora, IL Job Type:
Part-Time ( Job Number:
202500117 College/School:
Admissions Opening Date:
07/27/2025 Max Number of Applicants:
50
Aurora University (AU) is committed to the transformative power of learning by creating a student-centered environment and an equity of experience and opportunity, to ensure that students, faculty, and staff of all backgrounds feel welcome and included. Our culture of collaboration, generosity, and belonging make it a special place for students, faculty, and staff.
AU is grounded in the transformative opportunity it provides to a diverse student body. As a private university with a public mission and a commitment to making a difference in peoples' lives, AU has a long history of resilience and of providing access to an education that values innovation, focuses on continuous improvement, and has a positive impact on the communities we serve. We are proud of our service to and economic impact on the state of Illinois, where over 80% of our students stay to live and work, where 90% of our students come from, and where we foster strong community partnerships to develop the workforce in areas such as nursing, education, business, technology, and social work.
We are looking for passionate and purposeful individuals who represent the full diversity of Aurora and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. When you join the team at AU, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, students, and community partners.
At AU we believe that continuous learning is a fundamental part of working life, and our goal is for all colleagues on our campus to feel supported and equipped to realize their full potential. We actively support our community by providing all employees with opportunities to engage in professional development activities, as well as a range of tuition and employee benefits that can be found Position Purpose:
The Enrollment Operations Coordinator supports the Office of Strategic Enrollment Management by assisting with the execution and coordination of communication efforts within enrollment operations. This role contributes to the effectiveness of recruitment initiatives through data management, communication workflow support, and collaborative project tracking, helping ensure a seamless experience for prospective students.
Core Competencies:
Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University. Upholds the Mission Statement: At Aurora University, our singular goal is to empower students to achieve lasting personal and professional success. We do this by being an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and purposeful lives. Handles all information with tact and discretion and recognizes the confidential nature of university business. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned, including voluntary participation in university committees, activities and events.
Essential Job Functions:
Build and run queries for print and email communication tracks using Slate. Set up placeholders and logic for dynamic content in email campaigns. Create and maintain populations and rules for enrollment communications. Assist with printing and mailing of mail communications. Track and manage inventory of recruitment materials; assist with reorders as needed. Review and consolidate records in Slate to maintain data integrity. Collaboratively support and guide student workers involvement in enrollment communications. Initiate the event setup process for enrollment-related events. Create and configure event records in Slate, including key details and structure. Review and update event registration forms, confirmation messages, and related communications for accuracy and clarity. Complete and submit the marketing needs worksheet for each event. Add event-related emails and texts to the Enrollment Operations calendar to support planning and execution. Collaborate with the Enrollment Communication and Operations Specialist to schedule and prepare event invitation emails and text messages. Serve as a backup for the Coordinator of Recruitment Services to ensure continuity in basic application processing tasks when needed. Perform other duties as assigned. Essential Job Requirements:
Education :
High school diploma with 5-7 years of prior administrative/operations manager experience required Associates degree with a min of 2 years of administrative/operations manager experience preferred
Experience:
Experience with CRM systems (Slate preferred) or strong willingness to learn. Strong attention to detail and data accuracy. Comfort working with databases, spreadsheets, and process-based systems. Ability to work independently and communicate effectively as part of a team.
Skills:
Preferred Skills:
Experience in admissions, enrollment, or higher education operations. Familiarity with email marketing tools and workflow setup. Basic knowledge of HTML and CSS (helpful for formatting email templates or troubleshooting display issues).
Physical Requirements:
Ability to work with a computer for long periods of the day. Ability to move about campus. Ability to communication and interact via electronic mail, telephone, and virtual Work Hours:
Expected equivalent of 20 hours per week, but hours may vary as needed.
The anticipated pay rate for this position is $18-$21 per hour.
This compensation is subject to change at the sole discretion of the university, based on institutional needs.
The pay range referenced in the job posting is the budgeted amount the university reasonably expects to pay for this position. The final pay rate will not be below the lowest pay rate listed herein.
Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Aurora University is an Equal Opportunity Employer. Aurora University offers competitive, flexible benefits to eligible employees.
Health Insurance Choice of HMO or PPO offered through BlueCross BlueShield of Illinois. Dental and Vision Insurance Choice of two dental plans and vision insurance offered through Blue Cross Blue Shield. Life Insurance and AD&D 1.5 times annual salary, dependent on age. Additional life insurance also may be purchased for self, spouse, and children. Long Term Disability 60% of salary, taxable and nontaxable options. TIAA Retirement Account The University offers a 403b retirement plan, administered by TIAA. Matching contributions offered first day of employment to eligible employees, at the discretion of the University and Board of Directors. Flexible Spending Accounts (FSA) FSAs are available for medical costs and dependent care costs. Paid Time Off Vacation, personal, and sick leave are provided to eligible employees. Holidays The university observes nine major holidays where the university is closed. Tuition Assistance Tuition assistance for AU undergraduate courses is available to eligible employees and eligible family members beginning the term following one (1) year of regular, full-time employment. Tuition assistance for graduate programs paid at 60% for employee following Senior Leadership approval. Tuition Exchange Consortiums AU is a member of the Tuition Exchange (TE) and the Council of Independent Colleges Tuition Exchange Program (CIC-TEP) enabling full-time employees and eligible family members to be eligible for tuition assistance at more than 600 universities nationwide. Eligibility for the CIC-TEP and TE programs is one (1) year of regular, full-time employment as of 8/31.
To see more benefits details and breakdowns please see our benefits guide 01
Which statement below best describes the highest level of education you have completed?
High school graduate, diploma or the equivalent (GED) Associate degree Bachelor's degree Master's degree Professional degree Doctorate degree Doctor of Philosophy
02
How many years of prior administrative assistant or office manager experience do you have?
No experience Less than 2 years of experience 2 years but less than 4 years of experience 4 years but less than 6 years experience 6 or more years of experience
03
Do you understand that this position is not remote and will require you to be onsite or work in a hybrid capacity within the Chicagoland area?
Yes No
Required Question