Baltimore City Community College
Administrative Assistant- TRIO Student Support Services
Baltimore City Community College, Randallstown, Maryland, United States, 21133
Salary:
$52,000.00 - $56,000.00 Annually Location :
Main Campus (Liberty Heights) Job Type:
Full-Time Staff Job Number:
202500091 Department:
TRIO AND UPWARD BOUND Opening Date:
06/10/2025 FLSA:
Non-Exempt Bargaining Unit:
NE
About Baltimore City Community College Founded in 1947, Baltimore City Community College (BCCC) is comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College's campus is located in West Baltimore and courses are offered throughout the City. With its broad range of degree, certificate, and continuing education programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves over 7,500* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that over 50 nations are represented within the student body.
* Based on the annual unduplicated credit and non-credit headcount for FY 2023. Description/Job Summary Reporting to the Director of the Student Support Services Program, the Administrative Assistant will provide high-level administrative and operational support for the TRIO Student Support Services Program. The position requires a motivated and highly organized individual who is committed to supporting the success of program participants who are low-income, first-generation college students, and/or have disabilities. The successful candidate will manage office operations, coordinate program events, and oversee record-keeping, reporting, and procurement processes. The individual will also assist with program compliance, ensuring adherence to federal regulations and mandates.
Responsibilities/Duties
Provide high-level administrative support to the Director, including managing calendars, scheduling meetings, and coordinating travel arrangements. Serve as the primary point of contact for internal and external communications, handling correspondence, emails, and phone calls with professionalism and discretion. Oversee daily office operations, including managing office supplies, liaising with vendors, and maintaining efficient workflows. Disseminate information about program services to program participants, staff, faculty, and prospective participants, with a focus on identifying first-generation, low-income, and disabled students. Maintain and oversee accurate and confidential records for program participants in both hard copy and digital formats and collaborate with the Director to track program activities and outcomes. Plan, organize, and manage all logistical aspects of program events and workshops, including cultural and educational trips, meetings, and other special activities for program participants. Assist in documenting student progress and program outcomes. Collect and analyze data for grant reporting, ensuring accuracy and compliance. Prepare forms, handbooks, reports, and publications related to the program. Support the Director with fiscal record-keeping, budget tracking, and maintaining financial documentation. Manage procurement processes, including processing requisitions and tracking expenditures. Maintain inventory of program equipment and supplies, ensuring timely replenishment. Excellent written and verbal communication skills. Exceptional organizational skills and attention to detail. Demonstrated ability to maintain confidentiality and handle sensitive information. Required Qualifications Education:
Associate degree from an accredited institution. Experience:
Three (3) years of experience in a professional administrative office environment, which must include the following:
Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software for databases, spreadsheets, and document creation. Supporting federal grant-funded programs such as TRIO or working in an educational setting is highly preferred.
Preferred Qualifications
Bachelor's degree from an accredited institution Five (5) years of experience in an administrative or complex office management role Knowledge, Skills, and Abilities
Strong time-management skills and the ability to handle multiple priorities effectively. Strong interpersonal skills and a customer-focused approach to service delivery. Ability to work collaboratively in a team-oriented environment. Success in overcoming barriers like those confronting the project's target population. BCCC is the only community college in Baltimore City, one of 16 community colleges in Maryland, and both a higher education institution and a State of Maryland agency.
As a state agency, the College is able to offer full-time, permanent PIN employees a host of benefits including a competitive salary and tuition remission. New College PIN employees will be invited to discuss benefit options with a personnel officers.
Benefits extended to all full-time PIN employees are as follows.
(Click on medical and retirement plans for more detailed information)
: (PPO, EPO, and/or HMO medical plans), vision and dental plans (PPO or DHMO)
: include the State Employees' Pension, Teachers Pension Systems, Optional Retirement Programs (ORP) and the Law Enforcement Officer Pension System.
Supplemental Retirement Plans
- 401(k), 403(b) and 457
Leave : 22 days of Annual Leave, 15 days of Sick Leave, 3 Personal Leave days, Leave Bank membership opportunities, 9 Holidays and a Winter Holiday break (5 days) observed between the Christmas and New Year's Day holidays
Tuition Remission
to institutions within the University System of Maryland (USM)
Professional Development opportunities
To learn more details,
$52,000.00 - $56,000.00 Annually Location :
Main Campus (Liberty Heights) Job Type:
Full-Time Staff Job Number:
202500091 Department:
TRIO AND UPWARD BOUND Opening Date:
06/10/2025 FLSA:
Non-Exempt Bargaining Unit:
NE
About Baltimore City Community College Founded in 1947, Baltimore City Community College (BCCC) is comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College's campus is located in West Baltimore and courses are offered throughout the City. With its broad range of degree, certificate, and continuing education programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves over 7,500* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that over 50 nations are represented within the student body.
* Based on the annual unduplicated credit and non-credit headcount for FY 2023. Description/Job Summary Reporting to the Director of the Student Support Services Program, the Administrative Assistant will provide high-level administrative and operational support for the TRIO Student Support Services Program. The position requires a motivated and highly organized individual who is committed to supporting the success of program participants who are low-income, first-generation college students, and/or have disabilities. The successful candidate will manage office operations, coordinate program events, and oversee record-keeping, reporting, and procurement processes. The individual will also assist with program compliance, ensuring adherence to federal regulations and mandates.
Responsibilities/Duties
Provide high-level administrative support to the Director, including managing calendars, scheduling meetings, and coordinating travel arrangements. Serve as the primary point of contact for internal and external communications, handling correspondence, emails, and phone calls with professionalism and discretion. Oversee daily office operations, including managing office supplies, liaising with vendors, and maintaining efficient workflows. Disseminate information about program services to program participants, staff, faculty, and prospective participants, with a focus on identifying first-generation, low-income, and disabled students. Maintain and oversee accurate and confidential records for program participants in both hard copy and digital formats and collaborate with the Director to track program activities and outcomes. Plan, organize, and manage all logistical aspects of program events and workshops, including cultural and educational trips, meetings, and other special activities for program participants. Assist in documenting student progress and program outcomes. Collect and analyze data for grant reporting, ensuring accuracy and compliance. Prepare forms, handbooks, reports, and publications related to the program. Support the Director with fiscal record-keeping, budget tracking, and maintaining financial documentation. Manage procurement processes, including processing requisitions and tracking expenditures. Maintain inventory of program equipment and supplies, ensuring timely replenishment. Excellent written and verbal communication skills. Exceptional organizational skills and attention to detail. Demonstrated ability to maintain confidentiality and handle sensitive information. Required Qualifications Education:
Associate degree from an accredited institution. Experience:
Three (3) years of experience in a professional administrative office environment, which must include the following:
Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software for databases, spreadsheets, and document creation. Supporting federal grant-funded programs such as TRIO or working in an educational setting is highly preferred.
Preferred Qualifications
Bachelor's degree from an accredited institution Five (5) years of experience in an administrative or complex office management role Knowledge, Skills, and Abilities
Strong time-management skills and the ability to handle multiple priorities effectively. Strong interpersonal skills and a customer-focused approach to service delivery. Ability to work collaboratively in a team-oriented environment. Success in overcoming barriers like those confronting the project's target population. BCCC is the only community college in Baltimore City, one of 16 community colleges in Maryland, and both a higher education institution and a State of Maryland agency.
As a state agency, the College is able to offer full-time, permanent PIN employees a host of benefits including a competitive salary and tuition remission. New College PIN employees will be invited to discuss benefit options with a personnel officers.
Benefits extended to all full-time PIN employees are as follows.
(Click on medical and retirement plans for more detailed information)
: (PPO, EPO, and/or HMO medical plans), vision and dental plans (PPO or DHMO)
: include the State Employees' Pension, Teachers Pension Systems, Optional Retirement Programs (ORP) and the Law Enforcement Officer Pension System.
Supplemental Retirement Plans
- 401(k), 403(b) and 457
Leave : 22 days of Annual Leave, 15 days of Sick Leave, 3 Personal Leave days, Leave Bank membership opportunities, 9 Holidays and a Winter Holiday break (5 days) observed between the Christmas and New Year's Day holidays
Tuition Remission
to institutions within the University System of Maryland (USM)
Professional Development opportunities
To learn more details,