Aston Carter
Executive/Personal Assistant
Job Description
We are seeking a highly organized and detail-oriented Executive and Personal Assistant to provide comprehensive support to our owner. This is a unique career opportunity that involves collaboration with top business partners and personal interaction with the owner. The role requires someone who is proactive, quick to resolve challenges, and always ready to assist at any time. You will also support our Property Manager in maintaining our current portfolio of properties. Responsibilities
Serve as the frontline communication between the owner and business partners. Maintain both professional and personal appointment schedules. Coordinate travel, lodging, ground transportation, and dining reservations. Track expenses and handle reimbursement requests. Manage company and personal financial information. Plan, organize, set up, and participate in specialty events. Handle word processing, professional writing, proposals, and letters. Identify, order, pick up, and deliver professional and personal items. Perform other administrative and clerical duties as necessary. Maintain confidentiality to protect operations. Help the executive restore work-life balance and focus on key tasks. Be available to assist at any time, including late nights, early mornings, weekends, and errands as needed. Maintain highly organized and confidential files. Assist the executive with minimal personal matters. Aid the tax manager with the collection of tax work. Perform personal finance bookkeeping, including accounts payable and receivable and account reconciliation. Assist the executive with homeowners and vehicle insurance, registration, and related tasks. Handle household management as needed. Essential Skills
3-5 years of experience as an assistant for an owner or similar level executive. Proficient in calendar management, administrative support, and executive support. Strong Excel skills and data entry capabilities. Experience in property management is a significant plus. Highly organized with project management skills. Pay and Benefits
The pay range for this position is $55000.00 - $65000.00/yr. Paid time off + company holidays Health, dental, and vision insurance Health and dependent care FSAs Optional short- and long-term disability, and life insurance plans 401k with company match Workplace Type
This is a fully onsite position in La Vista,NE. Application Deadline
This position is anticipated to close on May 1, 2025. About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. #J-18808-Ljbffr
Job Description
We are seeking a highly organized and detail-oriented Executive and Personal Assistant to provide comprehensive support to our owner. This is a unique career opportunity that involves collaboration with top business partners and personal interaction with the owner. The role requires someone who is proactive, quick to resolve challenges, and always ready to assist at any time. You will also support our Property Manager in maintaining our current portfolio of properties. Responsibilities
Serve as the frontline communication between the owner and business partners. Maintain both professional and personal appointment schedules. Coordinate travel, lodging, ground transportation, and dining reservations. Track expenses and handle reimbursement requests. Manage company and personal financial information. Plan, organize, set up, and participate in specialty events. Handle word processing, professional writing, proposals, and letters. Identify, order, pick up, and deliver professional and personal items. Perform other administrative and clerical duties as necessary. Maintain confidentiality to protect operations. Help the executive restore work-life balance and focus on key tasks. Be available to assist at any time, including late nights, early mornings, weekends, and errands as needed. Maintain highly organized and confidential files. Assist the executive with minimal personal matters. Aid the tax manager with the collection of tax work. Perform personal finance bookkeeping, including accounts payable and receivable and account reconciliation. Assist the executive with homeowners and vehicle insurance, registration, and related tasks. Handle household management as needed. Essential Skills
3-5 years of experience as an assistant for an owner or similar level executive. Proficient in calendar management, administrative support, and executive support. Strong Excel skills and data entry capabilities. Experience in property management is a significant plus. Highly organized with project management skills. Pay and Benefits
The pay range for this position is $55000.00 - $65000.00/yr. Paid time off + company holidays Health, dental, and vision insurance Health and dependent care FSAs Optional short- and long-term disability, and life insurance plans 401k with company match Workplace Type
This is a fully onsite position in La Vista,NE. Application Deadline
This position is anticipated to close on May 1, 2025. About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. #J-18808-Ljbffr