Duquesne University
Administrative Assistant, Biomedical Affairs - College of Osteopathic Medicine
Duquesne University, Pittsburgh, Pennsylvania, us, 15289
Administrative Assistant, Biomedical Affairs - College of Osteopathic Medicine
Salary: $21.98 - $24.73 per hour Benefits: Generous benefits include paid time off including holidays and vacation,retirement match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits Location: College of Osteopathic Medicine Position Status: Full-time Hours: Varied Position Number: 000630/30-423 FLSA Status: Non-exempt
POSITIONSUMMARY:
This highly skilledparaprofessional position requires the exercise of considerable initiative,independent judgment, high-level administrative work, and discretion to supportand facilitate the roles of Associate Deans. The position reports to theAssociate Deans as assigned.
DUTIESAND RESPONSIBILITIES:
Provides overall administrative support to the AssociateDean(s) of the College of Osteopathic Medicine (COM):
Takes proactive initiative to support the dailyexecutive functioning of the Associate Deans.
Manages the Associate Dean(s)' appointment calendarand coordinates with others within the COM, University, and outside entities tomeet scheduling needs.
Assists in travel arrangements and related events.
Manages the Associate Dean(s)' procurement cardaccording to established University policies.
Provides administrative support for the AssociateDean(s)' meetings including scheduling, taking meeting minutes, creatingagendas, compiling packets/slides/handouts, maintaining accurate contact listsand communications, and tracking completion of follow-up tasks/action items.
Manages multiple and competing priorities andschedules simultaneously.
Assists in projects related to the work of the AssociateDean(s):
Takes responsibility for assigned projects, completingrelated tasks, and identifying and implementing strategies to improve processesand procedures related to the projects.
Develops and maintains standard operating procedures(SOPs) for departmental processes and implementation of COM policies.
Creates and maintains accurate files related to thedepartments, committees, events, and assigned projects.
Effectively communicates with members of the team toensure accurate record-keeping.
Facilitates timely completion of assigned tasksthrough regular reminders and follow-ups ahead of deadlines.
Assists in the development of written and printedmaterials for projects, accreditation, curriculum documents, events, etc.
Helps to maintain documents related to faculty andstaff within the Associate Dean(s)' department.
Assists in the maintenance of the Associate Dean(s)' budget:
Collaborates on budget oversight and record-keeping.
Provides regular monitoring and budget status reports.
Serves as a primary point of contact for the AssociateDean(s) connecting with leaders and personnel from the University, outsideentities, and the COM:
Professionally represent the COM and the AssociateDean(s).
Develop meaningful relationships while maintainingconfidentiality and discretion in communications.
Ensure frequent and timely follow-up communications,proactively identify needs and resolve communication gaps.
Completes otherduties as assigned.
REQUIREMENTS:
Minimum qualifications:
Associate degree in a related fieldfrom an accredited institution and work-related experience as an administrativeassistant
Excellenttime management and organization skills
Strongtechnical skills including Microsoft Outlook, Word, Excel, and PowerPoint, Telecommunications software (Ex: Zoom), Web-based software, Adobe PDFs
Abilityto work independently on complex and confidential issues
Experiencepreparing reports
Excellentcommunication skills
Knowledgeand experience in accounting and financial management principles
Ability to lift up-to 25 pounds. The position requires the abilityto travel and enter facilities that may not be ADA-compliant.
Preferred qualifications:
Bachelor's degree from an accredited institution in businessadministration or related field
Work-related experience as an administrativeassistant to a Dean, Associate Dean, or other executives in ahealthcare-related or medical education field
Demonstrated experience with, and understanding of, the broaddiversity of the University community (students, faculty, staff, and others).
Alternately, thesuccessful candidate may possess any equivalent combination of experience andtraining, which provides the knowledge, skills and abilities required toperform the essential job functions. This includes, but is not limited to, thefollowing:
Ability toestablish and maintain effective working relationships with the UniversityCommunity.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.
APPLICATIONINSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.
Salary: $21.98 - $24.73 per hour Benefits: Generous benefits include paid time off including holidays and vacation,retirement match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits Location: College of Osteopathic Medicine Position Status: Full-time Hours: Varied Position Number: 000630/30-423 FLSA Status: Non-exempt
POSITIONSUMMARY:
This highly skilledparaprofessional position requires the exercise of considerable initiative,independent judgment, high-level administrative work, and discretion to supportand facilitate the roles of Associate Deans. The position reports to theAssociate Deans as assigned.
DUTIESAND RESPONSIBILITIES:
Provides overall administrative support to the AssociateDean(s) of the College of Osteopathic Medicine (COM):
Takes proactive initiative to support the dailyexecutive functioning of the Associate Deans.
Manages the Associate Dean(s)' appointment calendarand coordinates with others within the COM, University, and outside entities tomeet scheduling needs.
Assists in travel arrangements and related events.
Manages the Associate Dean(s)' procurement cardaccording to established University policies.
Provides administrative support for the AssociateDean(s)' meetings including scheduling, taking meeting minutes, creatingagendas, compiling packets/slides/handouts, maintaining accurate contact listsand communications, and tracking completion of follow-up tasks/action items.
Manages multiple and competing priorities andschedules simultaneously.
Assists in projects related to the work of the AssociateDean(s):
Takes responsibility for assigned projects, completingrelated tasks, and identifying and implementing strategies to improve processesand procedures related to the projects.
Develops and maintains standard operating procedures(SOPs) for departmental processes and implementation of COM policies.
Creates and maintains accurate files related to thedepartments, committees, events, and assigned projects.
Effectively communicates with members of the team toensure accurate record-keeping.
Facilitates timely completion of assigned tasksthrough regular reminders and follow-ups ahead of deadlines.
Assists in the development of written and printedmaterials for projects, accreditation, curriculum documents, events, etc.
Helps to maintain documents related to faculty andstaff within the Associate Dean(s)' department.
Assists in the maintenance of the Associate Dean(s)' budget:
Collaborates on budget oversight and record-keeping.
Provides regular monitoring and budget status reports.
Serves as a primary point of contact for the AssociateDean(s) connecting with leaders and personnel from the University, outsideentities, and the COM:
Professionally represent the COM and the AssociateDean(s).
Develop meaningful relationships while maintainingconfidentiality and discretion in communications.
Ensure frequent and timely follow-up communications,proactively identify needs and resolve communication gaps.
Completes otherduties as assigned.
REQUIREMENTS:
Minimum qualifications:
Associate degree in a related fieldfrom an accredited institution and work-related experience as an administrativeassistant
Excellenttime management and organization skills
Strongtechnical skills including Microsoft Outlook, Word, Excel, and PowerPoint, Telecommunications software (Ex: Zoom), Web-based software, Adobe PDFs
Abilityto work independently on complex and confidential issues
Experiencepreparing reports
Excellentcommunication skills
Knowledgeand experience in accounting and financial management principles
Ability to lift up-to 25 pounds. The position requires the abilityto travel and enter facilities that may not be ADA-compliant.
Preferred qualifications:
Bachelor's degree from an accredited institution in businessadministration or related field
Work-related experience as an administrativeassistant to a Dean, Associate Dean, or other executives in ahealthcare-related or medical education field
Demonstrated experience with, and understanding of, the broaddiversity of the University community (students, faculty, staff, and others).
Alternately, thesuccessful candidate may possess any equivalent combination of experience andtraining, which provides the knowledge, skills and abilities required toperform the essential job functions. This includes, but is not limited to, thefollowing:
Ability toestablish and maintain effective working relationships with the UniversityCommunity.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.
APPLICATIONINSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.