A Second Chance
Administrative Assistant- ASCI University
A Second Chance, Pittsburgh, Pennsylvania, us, 15289
Job Details
Job Location Pittsburgh Corporate Office - Pittsburgh, PA
Position Type Full Time
Education Level High School
Salary Range $20.24
Job Category Admin - Clerical
Administrative Assistant- ASCI University
ADMINISTRATIVE ASSISTANT lll ASCI University
EDUCATIONAL REQUIREMENTS
Associate's degree in Business or related field preferred
WORK EXPERIENCE REQUIREMENTS
Three years of secretarial experience required.
SUPERVISORY REQUIREMENTS
None
QUALIFICATIONS
Must have excellent written and verbal communication skills; must have excellent organizational and interpersonal skills; ability to manage multiple priorities and meet deadlines; must be able to type 55wmp; must be proficient in Microsoft Office Suite (including Word, Excel, Publisher and PowerPoint); Confidentiality is a must.
JOB STATUS
Full time; Non-exempt
Responsibilities
The Administrative Assistant for HR / ASCI University provides essential administrative and coordination support to ensure the department runs smoothly and efficiently. This role supports employee training, compliance tracking and onboarding processes. The Administrative Assistant also serves as the backup to the HR Executive Assistant, supporting departmental needs as required.
Training & Onboarding Support Prepare and distribute training materials, agendas, certificates, and evaluations. Coordinate logistics for in-person and virtual trainings, including room setup, links, and equipment. Support registration, attendance tracking, and follow-up communications for internal trainings. Assist in maintaining training calendars, reminders, and scheduling invites for sessions. Maintain accurate records of training logs, certificates, and staff participation. Compliance & Reporting
Monitor and track staff training compliance using Paycom and SharePoint. Generate monthly and quarterly reports on completed and overdue trainings. Assist with internal audits by verifying documentation and file accuracy. Provide updates to leadership regarding new hire training progress and deadlines. Administrative Support
Respond to departmental emails and inquiries in a timely, professional manner. Maintain and organize digital files, supplies, and documentation in HR SharePoint. Draft internal communications and support the creation of flyers, brochures, and memos. Assist with travel coordination, retreat planning, and special events. Maintain the department's SOP manual and project management tools to track timelines. Collaboration & Cross-Support Serve as liaison between staff and the training team for questions, resources, and deadlines. Collaborate with other departments to support onboarding and professional development. Serve as the backup to the HR Executive Assistant, providing administrative coverage as needed. REQUIREMENTS
Valid Pennsylvania Driver's License Registered and insured vehicle Certificate of Insurance for vehicle Valid PA Inspection (even if vehicle is registered in another state) Valid/Clean Motor Vehicle Record Current Act 33, Police Clearance and FBI Clearance Valid Pennsylvania Driver's License City/County travel
Reports to: Assistant Director of ASCI University
A Second Chance is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religious; national origin or ancestry; sex; gender identity or expression; sexual orientation disability; marital status; familial status; age (40 or over); or use of a guide or support animal because of blindness, deafness or physical disability of any individual or independent contractor or because of the disability of an individual with whom the person is known to have an association; or on any other basis prohibited by federal, state, or local law.
Job Location Pittsburgh Corporate Office - Pittsburgh, PA
Position Type Full Time
Education Level High School
Salary Range $20.24
Job Category Admin - Clerical
Administrative Assistant- ASCI University
ADMINISTRATIVE ASSISTANT lll ASCI University
EDUCATIONAL REQUIREMENTS
Associate's degree in Business or related field preferred
WORK EXPERIENCE REQUIREMENTS
Three years of secretarial experience required.
SUPERVISORY REQUIREMENTS
None
QUALIFICATIONS
Must have excellent written and verbal communication skills; must have excellent organizational and interpersonal skills; ability to manage multiple priorities and meet deadlines; must be able to type 55wmp; must be proficient in Microsoft Office Suite (including Word, Excel, Publisher and PowerPoint); Confidentiality is a must.
JOB STATUS
Full time; Non-exempt
Responsibilities
The Administrative Assistant for HR / ASCI University provides essential administrative and coordination support to ensure the department runs smoothly and efficiently. This role supports employee training, compliance tracking and onboarding processes. The Administrative Assistant also serves as the backup to the HR Executive Assistant, supporting departmental needs as required.
Training & Onboarding Support Prepare and distribute training materials, agendas, certificates, and evaluations. Coordinate logistics for in-person and virtual trainings, including room setup, links, and equipment. Support registration, attendance tracking, and follow-up communications for internal trainings. Assist in maintaining training calendars, reminders, and scheduling invites for sessions. Maintain accurate records of training logs, certificates, and staff participation. Compliance & Reporting
Monitor and track staff training compliance using Paycom and SharePoint. Generate monthly and quarterly reports on completed and overdue trainings. Assist with internal audits by verifying documentation and file accuracy. Provide updates to leadership regarding new hire training progress and deadlines. Administrative Support
Respond to departmental emails and inquiries in a timely, professional manner. Maintain and organize digital files, supplies, and documentation in HR SharePoint. Draft internal communications and support the creation of flyers, brochures, and memos. Assist with travel coordination, retreat planning, and special events. Maintain the department's SOP manual and project management tools to track timelines. Collaboration & Cross-Support Serve as liaison between staff and the training team for questions, resources, and deadlines. Collaborate with other departments to support onboarding and professional development. Serve as the backup to the HR Executive Assistant, providing administrative coverage as needed. REQUIREMENTS
Valid Pennsylvania Driver's License Registered and insured vehicle Certificate of Insurance for vehicle Valid PA Inspection (even if vehicle is registered in another state) Valid/Clean Motor Vehicle Record Current Act 33, Police Clearance and FBI Clearance Valid Pennsylvania Driver's License City/County travel
Reports to: Assistant Director of ASCI University
A Second Chance is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religious; national origin or ancestry; sex; gender identity or expression; sexual orientation disability; marital status; familial status; age (40 or over); or use of a guide or support animal because of blindness, deafness or physical disability of any individual or independent contractor or because of the disability of an individual with whom the person is known to have an association; or on any other basis prohibited by federal, state, or local law.