Archdiocese of Chicago
Administrative Assistant Part Time - St. Barnabas Parish - Beverly - Vic. VI
Archdiocese of Chicago, Chicago, Illinois, United States, 60290
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The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.
This position will provide administrative support to the Director of Lifelong Formation and to the Parish Secretary. You will assist families in preparation for the Sacraments. This position requires a person with excellent multi-tasking and organizational skills.
Provide Administrative support to the Director of Lifelong Formation
Prepare letters to RE families for their tuition & sacramental fees Prepare letters to School families who incurred sacramental fees Updating the records and accounting for all families in PDS Assist preparation for First Communion and Confirmation - letters with information for parents, coordinating rehearsals and Liturgies Prepare Sacramental Certificates Keep log and track documents needed from families for Sacraments Record online Give Central income in PDS Enter new families/parishioners in PDS (and verify parishioners for school family grants) Other duties as assigned Provide Administrative support to the Parish Secretary
Assist Secretary with a variety of duties including facility scheduling, sending donation letters of acknowledgement, keeping sacramental records current, etc. Assist in coordinating and producing weekly parish bulletins Accepts and distributes mail and packages to staff, assists Pastor in communications with parishioners and staff Reception duties: Assist parishioners with various questions and requests both over the phone and in person including coordinating scheduling of Mass intentions, Sacraments and meetings Organize/file music library and sheet music for the Director of Music Assist with VIRTUS compliance for Church and Volunteers Provide back-up to the Secretary as needed during office hours Strengths
Efficient, caring and compassionate and a good sense of humor contribute to success Knowledge of PDS for calendaring/parishioner records Strong recordkeeping and organizational skills Independent worker/thinker Takes a hands-on approach to the management of the office Knows when to ask for help Knowledge of the parish and familiarity with parishioners is helpful
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.
This position has an hourly salary range of $20.00 - $30.00 per hour. An employee's pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.
This position will provide administrative support to the Director of Lifelong Formation and to the Parish Secretary. You will assist families in preparation for the Sacraments. This position requires a person with excellent multi-tasking and organizational skills.
Provide Administrative support to the Director of Lifelong Formation
Prepare letters to RE families for their tuition & sacramental fees Prepare letters to School families who incurred sacramental fees Updating the records and accounting for all families in PDS Assist preparation for First Communion and Confirmation - letters with information for parents, coordinating rehearsals and Liturgies Prepare Sacramental Certificates Keep log and track documents needed from families for Sacraments Record online Give Central income in PDS Enter new families/parishioners in PDS (and verify parishioners for school family grants) Other duties as assigned Provide Administrative support to the Parish Secretary
Assist Secretary with a variety of duties including facility scheduling, sending donation letters of acknowledgement, keeping sacramental records current, etc. Assist in coordinating and producing weekly parish bulletins Accepts and distributes mail and packages to staff, assists Pastor in communications with parishioners and staff Reception duties: Assist parishioners with various questions and requests both over the phone and in person including coordinating scheduling of Mass intentions, Sacraments and meetings Organize/file music library and sheet music for the Director of Music Assist with VIRTUS compliance for Church and Volunteers Provide back-up to the Secretary as needed during office hours Strengths
Efficient, caring and compassionate and a good sense of humor contribute to success Knowledge of PDS for calendaring/parishioner records Strong recordkeeping and organizational skills Independent worker/thinker Takes a hands-on approach to the management of the office Knows when to ask for help Knowledge of the parish and familiarity with parishioners is helpful
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.
This position has an hourly salary range of $20.00 - $30.00 per hour. An employee's pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.