Office Operations Clerk

Office Operations ClerkLocation: New Jersey Office (In-Office, 8:00 AM - 5:00 PM)Classification: Non-ExemptWhat You'll Do:As the Office Operations Clerk, you will be the central point of contact for Office Services and Mailroom Operations. You will play a critical role in ensuring seamless internal communication and delivery services while maintaining the firm's day-to-day operational needs.Sort, scan, email, and deliver incoming mail and faxesManage copying, printing, scanning, binding, and media duplication (CD/DVD)Handle all incoming hand deliveries and overnight packages (FedEx, UPS, etc.)Schedule messenger services and stamp outgoing mailMaintain inventory of office supplies and prepare order lists as neededStock supplies in mailroom, supply closets, and kitchen areasSet up and maintain conference rooms before and after meetingsMaintain cleanliness of mailroom, kitchen, conference rooms, and common areasMove and transport boxes or files to designated areas as neededTroubleshoot and resolve issues with office equipment, including photocopiers and postage machinesEnsure timely reporting and resolution of maintenance problemsAccurately scan and record document receipt and mailing datesFollow all written and verbal instructions to complete projects in a timely mannerWhat You'll Bring:Proficiency in Microsoft Office (Word, Outlook, Excel) and document management systems like iManageFamiliarity with office and mailroom equipment, including Konica, Pitney Bowes, and Kofax scanning toolsAbility to understand operating instructions and follow procedures for mailing and equipment useStrong communication and organizational skillsDependability, attention to detail, and a proactive, service-oriented mindsetAbility to multitask and maintain productivity under pressurePhysical ability to lift up to 30 pounds as neededA team-oriented, self-motivated approach with a flexible and professional demeanorTechnical comfort with Outlook and standard office software