Executive Assistant

About UsThe National Alliance for Drug Endangered Children (NADEC) is a nonprofit organization dedicated to protecting and supporting children and families impacted by substance misuse. Our team works nationally to raise awareness, provide training, and strengthen partnerships that create safer environments for children.The RoleWe are seeking a highly organized and tech-savvy Executive Assistant to provide high-level administrative and operational support to the Executive Director and leadership team. This role is central to ensuring smooth day-to-day operations and effective coordination across departments. The Executive Assistant will play a vital role in supporting NADECs mission while enabling organizational efficiency.Key ResponsibilitiesExecutive & Administrative SupportProvide direct administrative support to the Executive Director and senior leadership.Manage complex calendars, schedule meetings, and coordinate virtual trainings.Arrange travel logistics, including flights, lodging, and itineraries.Draft and prepare correspondence, reports, and presentations.Project & Grant SupportSupport grant and training projects through document preparation, tracking deliverables, and scheduling.Assist with data entry, formatting, and presentation design in Microsoft Office Suite.Provide administrative support for grant reporting and coordination.Finance & Bookkeeping AssistanceAssist with invoices, accounts receivable, and light bookkeeping duties.Support the Finance Manager with QuickBooks processes as needed.Technology & Systems SupportAct as a technology liaison, supporting leadership with digital tools and virtual meetings.Maintain digital files, folders, and project documentation within OneDrive and SharePoint.Cross-Departmental CollaborationPartner with Operations, HR, Finance, and Training teams on administrative and project support.Contribute to organizational efficiency by streamlining processes and supporting staff as needed.QualificationsMinimum 5 years of experience in executive support or administrative roles.Strong proficiency with Microsoft Office Suite (Excel, PowerPoint, Word) and cloud platforms (SharePoint, OneDrive).Demonstrated tech-savviness and ability to assist others with IT/software navigation.Excellent organizational, multitasking, and communication skills.Experience with QuickBooks and invoicing/accounts receivable preferred.Prior remote work experience supporting geographically dispersed teams.Work EnvironmentFully remote role, with core hours aligned to CST or MST.Standard 40-hour workweek with occasional evening or weekend commitments.Duties include computer-based work, prolonged sitting, and regular communication.Must occasionally lift/move up to 25 pounds. Reasonable accommodations available.BenefitsNADEC pays 90% of medical premiums (medical, dental, vision).SEP/401k contribution match.Flexible schedule and fully remote work.Organization-provided PC/Laptop. recblid gulhpvfp16unkflfau4n8dsnfrpad1