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3Vi is a growing engineering and construction company headquartered in the San Francisco Bay Area, with offices throughout California and branch offices in Idaho, Washington, Texas, and Maryland. We’re hiring a Proposal Specialist to lead and support pursuits for prime and subconsultant opportunities across the U.S., with a focus on transportation and public-sector clients. The position is part-time with the potential to transition to full-time. This role requires integrity, professionalism, excellent leadership, time-management, and oral and written communication skills.
Responsibilities
• Review RFIs, RFPs, and RFQs. Interpret requests and solicitations, build a straightforward compliance matrix, set the schedule, and prepare proposal materials on time.
• Lead proposal kickoffs, check-ins, and keep technical contributors aligned through submittal.
• Write and edit proposal content, including resumes and project descriptions; refine language to highlight experience; ensure grammar, consistency, and compliance.
• Prepare SF330 forms for prime and subconsultant opportunities.
• Complete agency forms and DBE/DVBE statements; coordinate Cal eProcure or other portal uploads when required.
• Build on-brand layouts in Adobe InDesign; manage styles/graphics; package final PDFs and hard copies.
• Run pink/red/gold reviews, apply feedback quickly, capture lessons learned, and support client debriefs.
• Keep templates current, curate the content library, and track simple pursuit metrics.
• Craft short social media posts to support pursuits or wins.
• Prepare and update project sheets and resumes in multiple formats.
• Transfer content into client-requested formats.
• Create organization charts in InDesign (INDD).
• Develop offline content to support website updates.
• Participate in meetings (in-person) or via Teams, as needed.
• Travel to attend pre-proposal meetings and/or deliver proposal packages, as needed.
• Bachelor’s degree in Marketing, Communications, or English Language/Literature
• 5+ years of AEC proposal experience supporting or leading complex pursuits
• Expertise in Adobe InDesign; proficiency with Microsoft Word, PowerPoint, Excel, and Adobe Acrobat and Bluebeam
• Excellent written and verbal communication skills
• Strong time management and ability to work well under pressure
• Creative thinker with strong attention to detail
• Graphic design
Compensation
• Full-time W-2: $80,000 - $115,000 (dependent on experience and location)
Equal Opportunity Employer
3Vi is an Equal Opportunity Employer. We do not discriminate on the basis of any protected characteristic. All qualified applicants authorized to work in the U.S. are encouraged to apply.
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
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Job function
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