Treasury Supervisor
Supervise the Treasury staff in utilizing all features of the Towns financial management software including training, coaching and technical support on all relevant applications
Oversee staff customer service; and evaluate to continually improve the functioning of the financial management system
Custodian of all money belonging to the Town, including collecting, depositing, recording and investing such funds. Prepares cash reports for internal and government reporting
Oversee the management of town funds and banking, management of all tax billings and revenue collections
Supervises the collection of real estate, personal property and motor vehicle excise taxes, and the other revenues such as utility, license and permit fees; ensure all billing schedules are met; review daily deposits and reconcile with bank statements; correct bank coding errors; research outstanding checks; and research tailings
Pay all financial obligations of the Town for employee payroll, accounts payable and debt obligations
Issues all state and federal reports to employees and government agencies (i.e. W-2, 1099)
Prepares all debt borrowings as authorized, including issuance of notes/bonds, disclosure of budgeting requirements for debt service, record keeping, and reporting obligations
Maintains estimates and monitors projected cash positions throughout the fiscal year
Schedule all preparatory work in connection with the annual audit of the Town's books and records to ensure prompt and efficient collection of data for the auditors
Initiates collection action on delinquent accounts. Prepares and collects on tax liens and pursues foreclosures through the Mass Land Court. Also pursues collections on various additional levies through District Court as the case may deem
Meets and speaks with taxpayers, the public or other business associates to provide answers, address complaints, requests, or other job-related issues
Assists with administration of Employee benefit programs, monthly account maintenance/balancing, federal and state reporting requirements
Assists other government officials in preparing Town wide budget and office budget
Oversees preparing annual Town Reports for all office activities
Prepare quarterly report of trust fund activity; administer and monitor debt service payments
Enter computer revenues submitted from other departments; edit and adjust codes; post all cash receipts activity; and edit and prove to general ledger. Fund expenses and regular and retiree payrolls from correct bank accounts; prepare weekly and monthly payroll warrant checks; prepare manual payroll and expense checks, prove payroll to the general ledger; prepare related adjusting entries for payroll and expense accounts; and complete federal and state withholding forms and deposit same. Process stop payment requests and generate replacement checks
Assists the Assessor in developing commitments to be entered into VADAR software
All other duties as required
Qualifications:
Bachelors degree in business, finance, accounting or related field; Minimum 5years work experience; and Minimum 3years of supervisory experience
Massachusetts certification as Treasurer & Tax Collector preferred. Ability to become bonded
Appropriately handles sensitive and confidential information
Thorough knowledge of the principles and practices of financial management and knowledge of the legal controls, methods and procedures of municipal finance
Knowledge of MGL as it relates to Municipal Finance, and budget administration
Knowledge of computer applications for accounting and financial management
Comprehensive knowledge of GAAP and UMAS; accounting software and Microsoft Office products