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Fire Department Accounting Clerk
Performs a wide variety of accounting and clerical work in support of the department; including employee payroll, invoice processing, scheduling, public information request processing, employee record management, and database information maintenance. Collaborates with the Station Captains and Logistics Officer in the use of the City's fiscal management software, fiscal internal control processes, and the Fire Department's RMS. This is a non-benefits eligible, part-time position. Primary duties include preparing, typing, and proofreading a variety of documents including general correspondence, memorandums, agendas, and reports. Answers telephone and greets visitors, determines nature of call, responds to inquiries and/or routes caller to appropriate person. Maintains a calendar of activities, meetings, and various events for the Fire Chief and Chief Officer Staff. Maintains department employee service records, recording attendance, vacation, sick days, and bereavement. Perform a wide variety of general secretarial work including the maintenance of accurate and detailed files and records; verify accuracy of information, research discrepancies, and record information. Maintain office accounts and balances for all line items of all accounts, including preparing and processing all requisitions and claims. Prepares and submits invoices for department services provided. Audits and approves bi-weekly payroll and forwards to the Fire Chief or Deputy Fire Chief for final approval before sending to the Controller's Office. Secondary duties include maintaining inventory of office supplies as needed, providing custodial services for the administrative offices, attending departmental meetings to take minutes and publish those minutes to the department after approval, acting as the secondary departmental representative responsible for the Fire Merit Commission; includes writing/posting notices, agendas, taking/distributing minutes, and possibly virtual meeting recordings/host. Operates a variety of office equipment including copiers, facsimile machines, and computers; input and retrieve data and text. Receives, sorts, and distributes incoming and outgoing correspondence. Perform other duties as assigned. Minimum high school diploma, GED, or equivalent skills, knowledge, and experience to perform the duties of the job. Experience in a similar job position for at least one year preferred. Knowledge of English grammar, spelling, and punctuation, and ability to type with speed and accuracy. Highly proficient in computer software and maneuvering within Google Suite, Spreadsheets, and databases. Knowledge of basic bookkeeping procedures and techniques and ability to perform arithmetic calculations and maintain accurate records. Knowledge of standard filing systems and ability to create and maintain accurate records and files. Incumbent performs duties in a modern office environment with no unusual physical demands. Maintain frequent contact with department superiors and other departmental personnel, and members of the public for the purpose of receiving and giving information and rendering of services.
Performs a wide variety of accounting and clerical work in support of the department; including employee payroll, invoice processing, scheduling, public information request processing, employee record management, and database information maintenance. Collaborates with the Station Captains and Logistics Officer in the use of the City's fiscal management software, fiscal internal control processes, and the Fire Department's RMS. This is a non-benefits eligible, part-time position. Primary duties include preparing, typing, and proofreading a variety of documents including general correspondence, memorandums, agendas, and reports. Answers telephone and greets visitors, determines nature of call, responds to inquiries and/or routes caller to appropriate person. Maintains a calendar of activities, meetings, and various events for the Fire Chief and Chief Officer Staff. Maintains department employee service records, recording attendance, vacation, sick days, and bereavement. Perform a wide variety of general secretarial work including the maintenance of accurate and detailed files and records; verify accuracy of information, research discrepancies, and record information. Maintain office accounts and balances for all line items of all accounts, including preparing and processing all requisitions and claims. Prepares and submits invoices for department services provided. Audits and approves bi-weekly payroll and forwards to the Fire Chief or Deputy Fire Chief for final approval before sending to the Controller's Office. Secondary duties include maintaining inventory of office supplies as needed, providing custodial services for the administrative offices, attending departmental meetings to take minutes and publish those minutes to the department after approval, acting as the secondary departmental representative responsible for the Fire Merit Commission; includes writing/posting notices, agendas, taking/distributing minutes, and possibly virtual meeting recordings/host. Operates a variety of office equipment including copiers, facsimile machines, and computers; input and retrieve data and text. Receives, sorts, and distributes incoming and outgoing correspondence. Perform other duties as assigned. Minimum high school diploma, GED, or equivalent skills, knowledge, and experience to perform the duties of the job. Experience in a similar job position for at least one year preferred. Knowledge of English grammar, spelling, and punctuation, and ability to type with speed and accuracy. Highly proficient in computer software and maneuvering within Google Suite, Spreadsheets, and databases. Knowledge of basic bookkeeping procedures and techniques and ability to perform arithmetic calculations and maintain accurate records. Knowledge of standard filing systems and ability to create and maintain accurate records and files. Incumbent performs duties in a modern office environment with no unusual physical demands. Maintain frequent contact with department superiors and other departmental personnel, and members of the public for the purpose of receiving and giving information and rendering of services.