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Senior Administrative Assistant
The Wyoming Game and Fish Department seeks a Senior Administrative Assistant to assist in the daily operations of the Wildlife Division's Administration Office in our Cheyenne Headquarters. The Wildlife Division has approximately 190 Full-Time Employees (FTEs) in 16 work units (8 statewide and 8 regional). This position will assist the Wildlife Division Business Office Coordinator II in high-level administrative assistance in the Division, to include researching and organizing information, administering collaborative technology, and providing project coordination in the Department's largest Division. This position will directly assist in the coordination of day-to-day fiscal activity, travel, and meetings for the Division Chief and Deputy Chiefs and other work unit supervisors as necessary. The Wildlife Administration office is a fast-paced environment with frequently changing priorities and deadlines. Ideal candidates shall possess skills to track and perform daily tasks, seasonal tasks, and urgent requests while maintaining exceptional customer service, clarity, and organization. Preference may be given to candidates with 3 or more years of progressive administrative assistant experience. Preference may be given to candidates with 1-2 years of experience in project or program management technologies. Preference may be given to candidates with a bachelor's in public administration or a closely related field. Progressive experience shall be defined as candidates who have demonstrated growth in administrative roles, including roles with increasing responsibility in office coordination, executive support, or administrative management. Exceptional customer service skills and creative problem-solving ability. Knowledge of business office communication concepts and principles. Knowledge of Wyoming State Statutes in Title 23 and 41 and Wyoming Game and Fish Commission Regulations. Knowledge of record keeping, task tracking, and archiving. Knowledge of database development and management, including project management software. Excellent written and verbal communication skills. Skill in technical editing for the review of manuals, policies, procedures, and briefs. Excellent organizational skills. Knowledge of basic accounting principles and financial reporting. Familiarity with complex project coordination Advanced skills in Microsoft Office and Google Suite products, including Word, Excel, PowerPoint, Docs, Sheets, Forms, and Calendar. Education: Bachelor's Degree (typically in Business) Experience: 0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II OR Education & Experience Substitution: 3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II Certificates, Licenses, Registrations: None Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work. Occasional in-state travel may be required Candidates must provide a cover letter and three recent or current professional references. Candidates will be asked to provide a writing sample during the interview process.
The Wyoming Game and Fish Department seeks a Senior Administrative Assistant to assist in the daily operations of the Wildlife Division's Administration Office in our Cheyenne Headquarters. The Wildlife Division has approximately 190 Full-Time Employees (FTEs) in 16 work units (8 statewide and 8 regional). This position will assist the Wildlife Division Business Office Coordinator II in high-level administrative assistance in the Division, to include researching and organizing information, administering collaborative technology, and providing project coordination in the Department's largest Division. This position will directly assist in the coordination of day-to-day fiscal activity, travel, and meetings for the Division Chief and Deputy Chiefs and other work unit supervisors as necessary. The Wildlife Administration office is a fast-paced environment with frequently changing priorities and deadlines. Ideal candidates shall possess skills to track and perform daily tasks, seasonal tasks, and urgent requests while maintaining exceptional customer service, clarity, and organization. Preference may be given to candidates with 3 or more years of progressive administrative assistant experience. Preference may be given to candidates with 1-2 years of experience in project or program management technologies. Preference may be given to candidates with a bachelor's in public administration or a closely related field. Progressive experience shall be defined as candidates who have demonstrated growth in administrative roles, including roles with increasing responsibility in office coordination, executive support, or administrative management. Exceptional customer service skills and creative problem-solving ability. Knowledge of business office communication concepts and principles. Knowledge of Wyoming State Statutes in Title 23 and 41 and Wyoming Game and Fish Commission Regulations. Knowledge of record keeping, task tracking, and archiving. Knowledge of database development and management, including project management software. Excellent written and verbal communication skills. Skill in technical editing for the review of manuals, policies, procedures, and briefs. Excellent organizational skills. Knowledge of basic accounting principles and financial reporting. Familiarity with complex project coordination Advanced skills in Microsoft Office and Google Suite products, including Word, Excel, PowerPoint, Docs, Sheets, Forms, and Calendar. Education: Bachelor's Degree (typically in Business) Experience: 0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II OR Education & Experience Substitution: 3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II Certificates, Licenses, Registrations: None Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work. Occasional in-state travel may be required Candidates must provide a cover letter and three recent or current professional references. Candidates will be asked to provide a writing sample during the interview process.