William Blair
Solutions for Today’s Challenges. Vision for Tomorrow’s Opportunities.Join William Blair, the Premier Global Partnership. William Blair has delivered trusted advice for nine decades, and we continue to deepen our expertise and relationships across regions, asset classes, and markets throughout North America, Europe, Asia, and Australia.
While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required. We are committed to our people and culture, values, clients, and local communities. What sets us apart is that we are an independent partnership, with employees who have unique experiences, perspectives, and backgrounds. We provide advisory services, strategies, and solutions to meet clients’ evolving needs amid dynamic market conditions and varying industries. We strive to attract the most qualified, passionate candidates who specialize in investment banking, investment management, private wealth management, and a variety of other business functions. We work tirelessly to create an inclusive culture and take pride in fostering employees’ professional and personal growth. We empower our people to bring their best thinking each day so we can deliver the tailored, thoughtful work and problem-solving abilities that our clients expect. Equally, we are proud of our long-term partnerships with the communities in which we live and work, a legacy we inherited from our founder. We invite you to learn about how we are seeking excellence in everything we do and empowering our clients’ success with passion, creativity, and rigor. For more information, visit williamblair.com . Job Description The Senior Manager Facilities manages the WREM facilities team. Establish guidelines and expectations for maintaining William Blair’s headquarter facilities of over 335,000 square feet in a proactive, professional manner, ensuring business continuity with minimal disruption. Oversee team performance and manage facilities and maintenance budgets. Ensure facilities are monitored regularly and proactive maintenance occurs in alignment with established policies. Approve outside maintenance vendors. Monitor large, high-visibility projects. Manage the facilities maintenance help desk to ensure issues are resolved promptly and according to expectations. Manage the FFE records including drawings and databases to ensure successful tracking of changes. Responsibilities include but may not be limited to: Manage the facilities team including outsourced consultants/vendors, as well as landlords and property managers. Serve as 24/7 escalation point for appropriate office location(s). Ensure policies and procedures pertaining to facility maintenance are developed and followed and business continuity ensues, with minimal disruption. Maintain regular contact with William Blair leadership to ensure the facilities needs of the organization are met and to gather feedback on the facilities team. Serve as a resource for leadership on facilities issues. Oversee construction, up-keep and decommissioning of William Blair’s facilities as directed. Create and monitor annual maintenance budget and approve invoices for payment. Ensure regular scheduled inspections of assigned properties are conducted to identify areas requiring service and ensure that the feedback loop with the business units is complete. Review documentation pertaining to service needs and provide approval for third party vendor maintenanceprojects. Oversee the process of property and maintenance vendor sourcing and management to ensure William Blair’s needs are met in a timely manner. Meet with established vendor finalists and make recommendations for final vendor selection. Monitor progress of large, high-impact property and maintenance projects conducted by outside vendors. Serve as an escalation point when issues arise. Manage the facility’s maintenance help desk to ensure requests are addressed promptly, appropriately, and with the highest level of customer service. Troubleshoot and resolve complex, high-visibility facility issues. Provide updates to senior management, and other Strategic Resource Group (SRG) stakeholders as appropriate on critical issues. Ensure vendor requests are completed in a satisfactory manner. Serve as an escalation point and resource for facility maintenance problems or issues. Manage CAFM systems and FFE records tracking space and occupancy. Monitor inventory assets and forecast gaps. Collaborate with WREM security team on Fire/Life Safety programs. Manage space allocations and collaborate with the Finance team regularly on chargebacks. Develop strategies to determine space-planning requirements for business units as it relates to contraction and expansion. Facilitate feasibility studies and programming exercises to determine workspace needs. Lead and mentor facilities staff, coordinate workloads, and establish guidelines and expectations. Ensure team members take ownership of responsibilities. Manage team performance, as well as identify training and development opportunities. Report regularly on trends, issues and team performance to senior management and WREM management team. Additional responsibilities as requested. Qualifications: Bachelor’s Degree required 10+ years’ experience in building or facilities management experience required 5+ years management experience Seasoned people management skills Commitment to satisfying internal and external customers Strong conceptual and critical thinking skills Excellent organizational, communication, and daily prioritization skills Strong knowledge of Microsoft office products Excellent verbal and written communication skills Ability to build consensus Proven problem solving and critical thinking skills Willingness to adapt to change Ability to multi-task and prioritize Excellent organization skills and ability to simplify processes and systems Ability to work in a fast-paced environment Strong time management and project management skills #LI-CH1 #LI-Onsite A reasonable estimate of the current base salary range at time of posting is below. Base salary does not include other forms of compensation or benefits. Actual base salary within the specified range is based on several factors, including but not limited to applicant's skills, prior relevant experience, specific degrees and certifications, job responsibilities, market considerations and, if applicable, the location of the position. This role is eligible for either a discretionary annual bonus (based on company, business unit and individual performance) and/or commission-based incentives. Our featured benefit offerings include medical, dental and vision coverage, employer paid short & long-term disability and life insurance, 401(k), profit sharing, paid time off, Maven family & fertility benefit, parental leave (including adoption, surrogacy, and foster placement), as well as other voluntary benefits. Salary Range $140,000 — $210,000 USD William Blair is an equal opportunity employer. It complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from the military service or on the basis of a physical or mental disability that is unrelated to the employee's ability to perform the duties of the job applied for. EOE m/f/d/v Be aware of hiring scams : William Blair has clear processes and guidelines with regards to recruiting. We do not request personal financial information in connection with an employment application nor does William Blair extend any employment offers without first conducting an interview through one of its registered offices. William Blair does not use instant messaging services such as WhatsApp, Telegram, or iMessage as part of the recruiting or interviewing process. Note to External Recruiters / Search Firms : William Blair does not accept unsolicited resumes and will not pay for any placement resulting from the receipt of an unsolicited resume. Any unsolicited resumes received will not be considered as a valid submission. Download William Blair's privacy policies for job applicants: Contact us should you have any questions or concerns. No Specified Area of Interest | JR100980 Create a Job Alert Interested in building your career at William Blair? Get future opportunities sent straight to your email. Apply for this job * indicates a required field First Name * Last Name * Email * Phone * Location (City) * Resume/CV * Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf Education School * Select... Degree * Select... Select... Select... Start date year End date month Select... End date year Preferred first name * LinkedIn Profile Website Address * Current Company * Current Title * Are you bound to any post-employment obligations or restrictive covenants (i.e. non-competition, non-solicitation of employees or customers, or confidentiality and non-disclosures covenants, etc.) with a former employer or other entity or person? * Select... Do you have a notice period with your current employer or other restrictions on your availability to start? * Select... If yes, please outline notice period details or restrictions on your availability to start. Have you ever been employed by William Blair? * Select... If yes, please enter your position title and dates. Are you related to a William Blair employee or client? * Select... If applicable, please enter employee or client name. Are you legally authorized to work in the United States? * Select... Will you now or in the future require sponsorship for employment visa status (e.g., H-1B, E-3, TN visa status)? * Select... Additional languages Select... Have you ever maintained any licenses or registrations (e.g. Series 7, Series 63)? This excludes CPA/CFA. Please answer even if your licenses have expired/lapsed. William Blair cannot guarantee to hold licenses that are not necessary for your position. * Select... Licenses/Certifications What are your compensation expectations? * U.S. Demographic Questions William Blair is an equal employment opportunity employer, and applicants and employees are considered for employment and treated during employment without regard to race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation and other legally protected status. The questions below are for record keeping and reporting purposes only, and the information provided will not be kept in any personnel file. You are invited to respond, but your response is voluntary and you are not required to answer. Sex Assigned at Birth (required for health benefits) * Select... Gender Identity * Select... Sexual Orientation * Select... Select... Do you identify as disabled? * Select... Are you a Veteran or an active member of the military? * Select...
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While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required. We are committed to our people and culture, values, clients, and local communities. What sets us apart is that we are an independent partnership, with employees who have unique experiences, perspectives, and backgrounds. We provide advisory services, strategies, and solutions to meet clients’ evolving needs amid dynamic market conditions and varying industries. We strive to attract the most qualified, passionate candidates who specialize in investment banking, investment management, private wealth management, and a variety of other business functions. We work tirelessly to create an inclusive culture and take pride in fostering employees’ professional and personal growth. We empower our people to bring their best thinking each day so we can deliver the tailored, thoughtful work and problem-solving abilities that our clients expect. Equally, we are proud of our long-term partnerships with the communities in which we live and work, a legacy we inherited from our founder. We invite you to learn about how we are seeking excellence in everything we do and empowering our clients’ success with passion, creativity, and rigor. For more information, visit williamblair.com . Job Description The Senior Manager Facilities manages the WREM facilities team. Establish guidelines and expectations for maintaining William Blair’s headquarter facilities of over 335,000 square feet in a proactive, professional manner, ensuring business continuity with minimal disruption. Oversee team performance and manage facilities and maintenance budgets. Ensure facilities are monitored regularly and proactive maintenance occurs in alignment with established policies. Approve outside maintenance vendors. Monitor large, high-visibility projects. Manage the facilities maintenance help desk to ensure issues are resolved promptly and according to expectations. Manage the FFE records including drawings and databases to ensure successful tracking of changes. Responsibilities include but may not be limited to: Manage the facilities team including outsourced consultants/vendors, as well as landlords and property managers. Serve as 24/7 escalation point for appropriate office location(s). Ensure policies and procedures pertaining to facility maintenance are developed and followed and business continuity ensues, with minimal disruption. Maintain regular contact with William Blair leadership to ensure the facilities needs of the organization are met and to gather feedback on the facilities team. Serve as a resource for leadership on facilities issues. Oversee construction, up-keep and decommissioning of William Blair’s facilities as directed. Create and monitor annual maintenance budget and approve invoices for payment. Ensure regular scheduled inspections of assigned properties are conducted to identify areas requiring service and ensure that the feedback loop with the business units is complete. Review documentation pertaining to service needs and provide approval for third party vendor maintenanceprojects. Oversee the process of property and maintenance vendor sourcing and management to ensure William Blair’s needs are met in a timely manner. Meet with established vendor finalists and make recommendations for final vendor selection. Monitor progress of large, high-impact property and maintenance projects conducted by outside vendors. Serve as an escalation point when issues arise. Manage the facility’s maintenance help desk to ensure requests are addressed promptly, appropriately, and with the highest level of customer service. Troubleshoot and resolve complex, high-visibility facility issues. Provide updates to senior management, and other Strategic Resource Group (SRG) stakeholders as appropriate on critical issues. Ensure vendor requests are completed in a satisfactory manner. Serve as an escalation point and resource for facility maintenance problems or issues. Manage CAFM systems and FFE records tracking space and occupancy. Monitor inventory assets and forecast gaps. Collaborate with WREM security team on Fire/Life Safety programs. Manage space allocations and collaborate with the Finance team regularly on chargebacks. Develop strategies to determine space-planning requirements for business units as it relates to contraction and expansion. Facilitate feasibility studies and programming exercises to determine workspace needs. Lead and mentor facilities staff, coordinate workloads, and establish guidelines and expectations. Ensure team members take ownership of responsibilities. Manage team performance, as well as identify training and development opportunities. Report regularly on trends, issues and team performance to senior management and WREM management team. Additional responsibilities as requested. Qualifications: Bachelor’s Degree required 10+ years’ experience in building or facilities management experience required 5+ years management experience Seasoned people management skills Commitment to satisfying internal and external customers Strong conceptual and critical thinking skills Excellent organizational, communication, and daily prioritization skills Strong knowledge of Microsoft office products Excellent verbal and written communication skills Ability to build consensus Proven problem solving and critical thinking skills Willingness to adapt to change Ability to multi-task and prioritize Excellent organization skills and ability to simplify processes and systems Ability to work in a fast-paced environment Strong time management and project management skills #LI-CH1 #LI-Onsite A reasonable estimate of the current base salary range at time of posting is below. Base salary does not include other forms of compensation or benefits. Actual base salary within the specified range is based on several factors, including but not limited to applicant's skills, prior relevant experience, specific degrees and certifications, job responsibilities, market considerations and, if applicable, the location of the position. This role is eligible for either a discretionary annual bonus (based on company, business unit and individual performance) and/or commission-based incentives. Our featured benefit offerings include medical, dental and vision coverage, employer paid short & long-term disability and life insurance, 401(k), profit sharing, paid time off, Maven family & fertility benefit, parental leave (including adoption, surrogacy, and foster placement), as well as other voluntary benefits. Salary Range $140,000 — $210,000 USD William Blair is an equal opportunity employer. It complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from the military service or on the basis of a physical or mental disability that is unrelated to the employee's ability to perform the duties of the job applied for. EOE m/f/d/v Be aware of hiring scams : William Blair has clear processes and guidelines with regards to recruiting. We do not request personal financial information in connection with an employment application nor does William Blair extend any employment offers without first conducting an interview through one of its registered offices. William Blair does not use instant messaging services such as WhatsApp, Telegram, or iMessage as part of the recruiting or interviewing process. Note to External Recruiters / Search Firms : William Blair does not accept unsolicited resumes and will not pay for any placement resulting from the receipt of an unsolicited resume. Any unsolicited resumes received will not be considered as a valid submission. Download William Blair's privacy policies for job applicants: Contact us should you have any questions or concerns. No Specified Area of Interest | JR100980 Create a Job Alert Interested in building your career at William Blair? Get future opportunities sent straight to your email. Apply for this job * indicates a required field First Name * Last Name * Email * Phone * Location (City) * Resume/CV * Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf Education School * Select... Degree * Select... Select... Select... Start date year End date month Select... End date year Preferred first name * LinkedIn Profile Website Address * Current Company * Current Title * Are you bound to any post-employment obligations or restrictive covenants (i.e. non-competition, non-solicitation of employees or customers, or confidentiality and non-disclosures covenants, etc.) with a former employer or other entity or person? * Select... Do you have a notice period with your current employer or other restrictions on your availability to start? * Select... If yes, please outline notice period details or restrictions on your availability to start. Have you ever been employed by William Blair? * Select... If yes, please enter your position title and dates. Are you related to a William Blair employee or client? * Select... If applicable, please enter employee or client name. Are you legally authorized to work in the United States? * Select... Will you now or in the future require sponsorship for employment visa status (e.g., H-1B, E-3, TN visa status)? * Select... Additional languages Select... Have you ever maintained any licenses or registrations (e.g. Series 7, Series 63)? This excludes CPA/CFA. Please answer even if your licenses have expired/lapsed. William Blair cannot guarantee to hold licenses that are not necessary for your position. * Select... Licenses/Certifications What are your compensation expectations? * U.S. Demographic Questions William Blair is an equal employment opportunity employer, and applicants and employees are considered for employment and treated during employment without regard to race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation and other legally protected status. The questions below are for record keeping and reporting purposes only, and the information provided will not be kept in any personnel file. You are invited to respond, but your response is voluntary and you are not required to answer. Sex Assigned at Birth (required for health benefits) * Select... Gender Identity * Select... Sexual Orientation * Select... Select... Do you identify as disabled? * Select... Are you a Veteran or an active member of the military? * Select...
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