Abode
Compliance and Leasing Specialist, Property Management
Abode, Milpitas, California, United States, 95035
Compliance and Leasing Specialist, Property Management
Abode Services, one of the largest nonprofits working to end homelessness in the Bay Area, has two openings for a
Compliance & Leasing Specialist
at our Milpitas, CA site. This position is open for Hybrid schedule.
About The Role The Compliance & Leasing Specialist has the primary responsibility of projects that are in strict compliance with all applicable local, state, and federal rules and regulations set forth by the agency and its affiliates, HUD, Tax Credit, investors, partnership agreements, and other local regulatory bodies. The position is responsible for general compliance duties including internal file audits, submitting funder reports, enforcing compliance policies and procedures, and serving as compliance support to property staff. The position also has primary responsibility for lease-up activities for new property openings and property takeovers.
The People and Culture You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with! Abode Services regularly recognizes employees’ efforts, seeks employees’ input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds.
Abode Benefits And Perks
$29.33-$36.00 per hour
Full-time/Non-Exempt / HYBRID schedule
100% paid health, vision, and dental options
19 PTO days & 12 Holidays per year
Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more
3% retirement match/contribution
Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events
Dynamic, mission-driven culture and supportive leadership. We support you in supporting others
How You Make An Impact Compliance
Completes internal file audits, both electronic and hard copy, and ensures compliance with regulatory agreements, partnership agreements, resident selection criteria, marketing plan and other program requirements.
Issues Property Memos with internal file audit results. Identifies, follows-up, and works through potential compliance issues with the site team. Provides thorough communication and tracking logs to follow-up on file deficiencies to ensure correction and/or request resident files as needed for audits.
Reviews and monitors changes to regulatory and reporting requirements of funders and governmental agencies for the organization’s portfolio of housing.
Provides information necessary to the Property Management team and Asset Management team to ensure timely completion of all compliance related reports to regulatory agencies, investors, and partners.
Prepares regular property compliance reports for senior leadership based on key performance indicators.
Coordinates with other Compliance Specialists for the review and approval of applicant files and file setup to ensure compliance with applicable affordable programs for initial move-ins.
Other duties as assigned.
Leasing
Review regulatory documents, contracts, and so forth to develop the Compliance Matrix.
Prepare draft regulatory documentation, including the Resident Selection Criteria, the Affirmative Fair Housing Marketing Plan (AFHMP), Marketing Plan, Lease-up Timeline and Lease-up Tracker.
Monitor lease-up tracker, update regularly depending on the phase of the lease-up, and ensure accuracy.
Attend and actively engage in lease-up meetings (internally and with external partners) regarding leasing and compliance related topics.
Acts as a liaison with external partnerships during lease-up planning activities and until lease-up completion.
Orient Property Management site staff to lease & compliance needs of the site during and post lease-up. Ensure transfer of information and knowledge regarding lease-up activities and post lease-up requirements.
Coordinate with the Sr. Compliance Specialist on property set-up in property management software.
Manage marketing efforts, such as waitlist set-up and launch, as well as partnerships with referring agencies.
Prepare draft Vacancy Workflow for applicant processing steps, which includes referral process, application process, denial process.
Process applicants per the Vacancy Workflow for assigned lease-up and works collaboratively with on-site Property Management team to ensure the building is fully occupied and in compliance with various local, state, and federal programs.
Reviews applicant files for accuracy and compliance with rental amounts, income limits, utility allowances and specific project regulatory requirements, partnership agreements, and other program requirements for initial move-in.
Submits applicant/resident files to tax credit syndicator, or other required entity, as required.
Other duties as assigned.
How You Meet The Qualifications
High school diploma or equivalent (GED) required.
3 years' experience working with tax credit and/or affordable housing, as well as leasing and marketing.
Valid and current Tax Credit Certification (TCS) or greater, or the ability to successfully attain certification, within three months of hire date.
Reliable transportation to ensure timely arrival to the office or Abode worksites.
Competencies
Excellent verbal and written communication, organizational, and time management skills.
Strong analytical and problem-solving skills with meticulous attention to detail.
Ability to work well independently and collaboratively with teams.
Experience working with tax credit and other local affordable housing program rules and regulations.
Ability to meet the geographic range of the position. Position requires frequent travel to properties throughout the assigned areas of responsibility. During an active lease-up, an average of three days per week in a physical office/property. Otherwise, 1-3 days per week depending on in-person internal file audit needs at the properties.
Proficiency in Microsoft Office programs, systems, property management software (YARDI or similar) and platforms.
Ability to learn and use required mobile devices and business-related applications.
Outstanding communication skills and high degree of emotional intelligence, cultural humility, with a proven track record of building and maintaining effective relationships with a wide variety of internal and external contacts.
Notice: This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice.
Notice: Abode Services is an Equal Opportunity Employer/Drug Free Workplace
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Finance and Sales
Industries
Non-profit Organizations
#J-18808-Ljbffr
Compliance & Leasing Specialist
at our Milpitas, CA site. This position is open for Hybrid schedule.
About The Role The Compliance & Leasing Specialist has the primary responsibility of projects that are in strict compliance with all applicable local, state, and federal rules and regulations set forth by the agency and its affiliates, HUD, Tax Credit, investors, partnership agreements, and other local regulatory bodies. The position is responsible for general compliance duties including internal file audits, submitting funder reports, enforcing compliance policies and procedures, and serving as compliance support to property staff. The position also has primary responsibility for lease-up activities for new property openings and property takeovers.
The People and Culture You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with! Abode Services regularly recognizes employees’ efforts, seeks employees’ input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds.
Abode Benefits And Perks
$29.33-$36.00 per hour
Full-time/Non-Exempt / HYBRID schedule
100% paid health, vision, and dental options
19 PTO days & 12 Holidays per year
Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more
3% retirement match/contribution
Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events
Dynamic, mission-driven culture and supportive leadership. We support you in supporting others
How You Make An Impact Compliance
Completes internal file audits, both electronic and hard copy, and ensures compliance with regulatory agreements, partnership agreements, resident selection criteria, marketing plan and other program requirements.
Issues Property Memos with internal file audit results. Identifies, follows-up, and works through potential compliance issues with the site team. Provides thorough communication and tracking logs to follow-up on file deficiencies to ensure correction and/or request resident files as needed for audits.
Reviews and monitors changes to regulatory and reporting requirements of funders and governmental agencies for the organization’s portfolio of housing.
Provides information necessary to the Property Management team and Asset Management team to ensure timely completion of all compliance related reports to regulatory agencies, investors, and partners.
Prepares regular property compliance reports for senior leadership based on key performance indicators.
Coordinates with other Compliance Specialists for the review and approval of applicant files and file setup to ensure compliance with applicable affordable programs for initial move-ins.
Other duties as assigned.
Leasing
Review regulatory documents, contracts, and so forth to develop the Compliance Matrix.
Prepare draft regulatory documentation, including the Resident Selection Criteria, the Affirmative Fair Housing Marketing Plan (AFHMP), Marketing Plan, Lease-up Timeline and Lease-up Tracker.
Monitor lease-up tracker, update regularly depending on the phase of the lease-up, and ensure accuracy.
Attend and actively engage in lease-up meetings (internally and with external partners) regarding leasing and compliance related topics.
Acts as a liaison with external partnerships during lease-up planning activities and until lease-up completion.
Orient Property Management site staff to lease & compliance needs of the site during and post lease-up. Ensure transfer of information and knowledge regarding lease-up activities and post lease-up requirements.
Coordinate with the Sr. Compliance Specialist on property set-up in property management software.
Manage marketing efforts, such as waitlist set-up and launch, as well as partnerships with referring agencies.
Prepare draft Vacancy Workflow for applicant processing steps, which includes referral process, application process, denial process.
Process applicants per the Vacancy Workflow for assigned lease-up and works collaboratively with on-site Property Management team to ensure the building is fully occupied and in compliance with various local, state, and federal programs.
Reviews applicant files for accuracy and compliance with rental amounts, income limits, utility allowances and specific project regulatory requirements, partnership agreements, and other program requirements for initial move-in.
Submits applicant/resident files to tax credit syndicator, or other required entity, as required.
Other duties as assigned.
How You Meet The Qualifications
High school diploma or equivalent (GED) required.
3 years' experience working with tax credit and/or affordable housing, as well as leasing and marketing.
Valid and current Tax Credit Certification (TCS) or greater, or the ability to successfully attain certification, within three months of hire date.
Reliable transportation to ensure timely arrival to the office or Abode worksites.
Competencies
Excellent verbal and written communication, organizational, and time management skills.
Strong analytical and problem-solving skills with meticulous attention to detail.
Ability to work well independently and collaboratively with teams.
Experience working with tax credit and other local affordable housing program rules and regulations.
Ability to meet the geographic range of the position. Position requires frequent travel to properties throughout the assigned areas of responsibility. During an active lease-up, an average of three days per week in a physical office/property. Otherwise, 1-3 days per week depending on in-person internal file audit needs at the properties.
Proficiency in Microsoft Office programs, systems, property management software (YARDI or similar) and platforms.
Ability to learn and use required mobile devices and business-related applications.
Outstanding communication skills and high degree of emotional intelligence, cultural humility, with a proven track record of building and maintaining effective relationships with a wide variety of internal and external contacts.
Notice: This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice.
Notice: Abode Services is an Equal Opportunity Employer/Drug Free Workplace
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Finance and Sales
Industries
Non-profit Organizations
#J-18808-Ljbffr