D. Stephenson Construction, Inc.
Accounting Manager (Construction)
D. Stephenson Construction, Inc., Fort Lauderdale, Florida, us, 33336
Join to apply for the
Accounting Manager (Construction)
role at
D. Stephenson Construction, Inc.
Summary:
Responsible for receipt, review, processing, maintenance and support for all accounts payable transactions. Recording and maintenance of subcontractor commitments and change orders into accounting system. Release of Lien and Insurance Certificate compliance and collection for all subcontractors. Project budget set-up and change order posting. Bank Reconciliations, general ledger maintenance, account analysis, and journal entries for related entities.
Responsibilities
Daily processing and posting of approved monthly subcontractor AIA payment applications and vendor invoices into accounting system
Initial subcontractor and vendor setup into accounting systems (Master Builder/Sage 100)
Monthly reconciliation and payment processing of credit card statements and revolving credit accounts
Organization of posted subcontractor AIA payment applications and vendor invoices into Open Payable files sorted by Project/G&A
Coordination of receipt of all required subcontractor documents (i.e. compliant insurance certificates, lien releases, W9s, sworn statement of accounts and other required paperwork)
Facilitate weekly check processing based upon specific project payment receipts and vendor terms
Record Subcontractor contracts into accounting system, as well as subsequent subcontractor change orders
Review of subcontractor payment applications against subcontractor contracts in accounting system (Master Builder/Sage 100) to verify accuracy
Maintenance of Lien Release Log for all projects
Maintain subcontractor insurance certificate log and verify certificate compliancy
Verify vendor accounts by reconciling monthly statements and related transactions
Respond to vendor inquiries in a timely and courteous manner
Reconciliation of vendor statements
Assist AR Specialist with required subcontractor and billing documentation necessary to complete monthly owner payment applications
Work with AR Specialist, Project Administrator, and Project Manager to manage and report on DOP (Direct Owner Purchases) processing
Process DOP payments and releases
Assist Controller with year-end audit by outside CPA firm
Prepare prior year files for transfer to storage and setup files for the new year
Record approved initial project contract SOVs into accounting system (Master Builder/Sage 100) and subsequent approved owner and subcontractor change orders, CCAs, and project manager projections
Record SOVs from approved owner contract and/or approved budget into accounting system (Master Builder)
General Ledger maintenance for related entities (SST Venture/DDS Investments/Dwight Stephenson Foundation)
G/L account reconciliations; standard journal entries.
Bank Reconciliations for related entities (SST Venture/DDS Investments/Dwight Stephenson Foundation)
Train new team members on policies and procedures (New Team Member Orientation)
Allocate postage costs
Maintain the company’s Job List and assign job numbers
Manage Notices to Owner
Prepare financial reports for monthly meetings with project managers
Process internal Contingency Change Authorizations (CCAs) and Original Estimate Modifications (OEMs)
Allocate cost of mobile devices to projects
Work with Project Managers and others to respond to claims by subcontractors and vendors
Backup the Controller and other office staff with various duties as required
Competencies
Good working knowledge of general accounting principles and procedures, specifically those related to accounts payable
Excellent communication and organizational skills, multi-tasking ability and discrepancy resolution.
Must exhibit a high degree of attention to detail and follow-through skills
Solid written and verbal communication skills. Must clearly speak and write in English.
Must be a motivated team player working well in both team and individual environment
Ability to handle multiple tasks concurrently and work under pressure to meet deadlines.
Qualifications
Minimum 5 years Accounts Payable experience within the construction industry
Must have experience with construction accounting software systems such as Timberline (Sage 300), Master Builder (Sage 100), and QuickBooks
Bachelor’s or Associate’s degree preferred, however confirmed experience within the construction industry can substitute in lieu of degree
Proficient in MS Office (Excel, Word, Outlook)
Working knowledge of the Notice to Owner, lien release, and sworn statement collection process
Seniority level Mid-Senior level
Employment type Full-time
Job function
Accounting/Auditing and Finance
Industries
Construction
#J-18808-Ljbffr
Accounting Manager (Construction)
role at
D. Stephenson Construction, Inc.
Summary:
Responsible for receipt, review, processing, maintenance and support for all accounts payable transactions. Recording and maintenance of subcontractor commitments and change orders into accounting system. Release of Lien and Insurance Certificate compliance and collection for all subcontractors. Project budget set-up and change order posting. Bank Reconciliations, general ledger maintenance, account analysis, and journal entries for related entities.
Responsibilities
Daily processing and posting of approved monthly subcontractor AIA payment applications and vendor invoices into accounting system
Initial subcontractor and vendor setup into accounting systems (Master Builder/Sage 100)
Monthly reconciliation and payment processing of credit card statements and revolving credit accounts
Organization of posted subcontractor AIA payment applications and vendor invoices into Open Payable files sorted by Project/G&A
Coordination of receipt of all required subcontractor documents (i.e. compliant insurance certificates, lien releases, W9s, sworn statement of accounts and other required paperwork)
Facilitate weekly check processing based upon specific project payment receipts and vendor terms
Record Subcontractor contracts into accounting system, as well as subsequent subcontractor change orders
Review of subcontractor payment applications against subcontractor contracts in accounting system (Master Builder/Sage 100) to verify accuracy
Maintenance of Lien Release Log for all projects
Maintain subcontractor insurance certificate log and verify certificate compliancy
Verify vendor accounts by reconciling monthly statements and related transactions
Respond to vendor inquiries in a timely and courteous manner
Reconciliation of vendor statements
Assist AR Specialist with required subcontractor and billing documentation necessary to complete monthly owner payment applications
Work with AR Specialist, Project Administrator, and Project Manager to manage and report on DOP (Direct Owner Purchases) processing
Process DOP payments and releases
Assist Controller with year-end audit by outside CPA firm
Prepare prior year files for transfer to storage and setup files for the new year
Record approved initial project contract SOVs into accounting system (Master Builder/Sage 100) and subsequent approved owner and subcontractor change orders, CCAs, and project manager projections
Record SOVs from approved owner contract and/or approved budget into accounting system (Master Builder)
General Ledger maintenance for related entities (SST Venture/DDS Investments/Dwight Stephenson Foundation)
G/L account reconciliations; standard journal entries.
Bank Reconciliations for related entities (SST Venture/DDS Investments/Dwight Stephenson Foundation)
Train new team members on policies and procedures (New Team Member Orientation)
Allocate postage costs
Maintain the company’s Job List and assign job numbers
Manage Notices to Owner
Prepare financial reports for monthly meetings with project managers
Process internal Contingency Change Authorizations (CCAs) and Original Estimate Modifications (OEMs)
Allocate cost of mobile devices to projects
Work with Project Managers and others to respond to claims by subcontractors and vendors
Backup the Controller and other office staff with various duties as required
Competencies
Good working knowledge of general accounting principles and procedures, specifically those related to accounts payable
Excellent communication and organizational skills, multi-tasking ability and discrepancy resolution.
Must exhibit a high degree of attention to detail and follow-through skills
Solid written and verbal communication skills. Must clearly speak and write in English.
Must be a motivated team player working well in both team and individual environment
Ability to handle multiple tasks concurrently and work under pressure to meet deadlines.
Qualifications
Minimum 5 years Accounts Payable experience within the construction industry
Must have experience with construction accounting software systems such as Timberline (Sage 300), Master Builder (Sage 100), and QuickBooks
Bachelor’s or Associate’s degree preferred, however confirmed experience within the construction industry can substitute in lieu of degree
Proficient in MS Office (Excel, Word, Outlook)
Working knowledge of the Notice to Owner, lien release, and sworn statement collection process
Seniority level Mid-Senior level
Employment type Full-time
Job function
Accounting/Auditing and Finance
Industries
Construction
#J-18808-Ljbffr