Northwestern University
Overview
Join to apply for the
Events Project Coordinator
role at
Northwestern University .
Department:
School of Professional Studies
Salary/Grade:
EXS/5
Are you looking to continue or grow your career working in academics at a prestigious university? The Graduate Programs Office based in the Academics Department at the School of Professional Studies (SPS) seeks an organized, student-focused individual to support academic programs with the aim of providing enriching academic and career-focused events for graduate and undergraduate students at SPS. This position is suitable for a detail-oriented candidate who wants to shape the academic and student life experience of professional graduate students and works closely with international students in a full-time program. The ideal candidate demonstrates flexibility, collaboration, strong written and verbal communication skills, and experience in event planning and student support. Applicants with higher education experience are preferred. Northwestern employees enjoy excellent benefits. If this could be a great career match, please apply today!
Job Summary The Student Engagement & Community Coordinator provides operational planning and oversight of various co-curricular events designed to enrich the academic experience of students enrolled in full-time graduate programs and part-time online programs at the School of Professional Studies. Provides management for an education, research and/or operations program/project, recommending goals, assessing feasibility and ongoing performance, and providing day-to-day oversight of administrative and operational functions.
Note: Some evening and weekend hours are necessary. Flexibility in working between the Evanston and Chicago campuses. This position has a weekly hybrid schedule.
Responsibilities
Coordinate comprehensive programming, educational, student, alumni events, workshops, meetings, etc., including speakers and agendas.
Develop plans and arrange meetings, workshops, and events to provide opportunities for students to understand industry, innovation, and research in the field, and to exchange information with stakeholders.
Ensure event details including communication, venues, presenters, travel arrangements, materials, refreshments, and technology are arranged in a timely manner.
Plan and manage a yearly events calendar.
Plan and execute orientations for incoming full-time students.
Develop and execute a mentoring program with alumni and current students in coordination with the SPS Alumni Coordinator and NUAA.
Communications, Outreach & Recruitment
Develop coordinated, consistent messages.
Create and maintain an up-to-date website.
Incorporate social media and networking into program aspects as appropriate.
Strengthen partnerships with external resources by defining, promoting, and marketing benefits of participation and involvement.
Build relationships with organizations (including internal NU groups) to develop a network engaged in program success.
Review market trends to inform future plans to increase revenue, participation, and engagement.
Assist academic advisers in providing student communications and lifecycle support.
Collaborate with the NU community to offer enhanced services and opportunities to students.
Program Development
Manage program/seminar events, workshops, and related experiences aligned with goals and objectives.
Identify and obtain external expertise as needed and work with content experts to develop valuable student-facing events.
Manage speaker selection, communication, and topic development.
Lead program updates and improvements.
Student Support
Implement strategy regarding structure, process and staff support of students in compliance with NU policy.
Develop systems to assist faculty and students in career advising.
Collaborate with academic advising to provide educational support to students.
Budgets & Financial
Participate in budget preparation.
Maintain budget and related analysis and reports.
Evaluation
Observe program sessions and gather insights to improve program knowledge and student satisfaction.
Coordinate collection, analysis, and reporting of required information for surveys and review documents.
Track job placement of students in coordination with the SPS Alumni Coordinator to assess program success.
Analyze evaluation data to inform future event development.
Implement corrective actions based on surveys and other indicators.
Administration
Manage day-to-day operations and ensure program mission, values, policies, and procedures are followed.
Manage design and development of program databases, data analysis, and reporting.
Review processes and introduce appropriate technology to administrative and educational components.
Identify opportunities to improve services to achieve program goals.
Performs other duties as assigned.
Minimum Qualifications
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor’s or higher degree, or an appropriate combination of education and experience.
1 year of program/project administration, event planning, project management, or other relevant experience.
Minimum Competencies
Computer proficiency: familiarity with Excel, Outlook, Word, and Office software.
Communication: effective written and verbal communication in one-on-one, small groups, and public speaking contexts.
Customer focus: monitor student satisfaction and provide suggestions to improve quality and value.
Efficiency: attention to detail and adherence to policies while handling workload.
Organization: strong planning and scheduling capabilities; ability to manage multiple tasks.
Problem Solving: develop realistic plans and contingencies with measurable results.
Coachability: openness to feedback and continuous learning.
Cultural competency: sensitivity to diverse cultures and inclusive environment for faculty and students.
Preferred Qualifications
Master’s degree.
3-5 years of previous experience in event planning, project management, or similar.
Preferred Competencies
Business acumen: ability to lead cost-efficient initiatives without sacrificing quality.
Creativity: willingness to explore alternatives and improve procedures.
Familiarity with NU or higher education.
Target hiring range for this position will be between $56,000 to $60,000 per year. Offered salary will be determined by education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits Northwestern offers meaningful health care plans, retirement benefits, tuition discounts, and more. Visit Northwestern’s benefits site for more information.
Work-Life And Wellness Northwestern provides programs to help you and your family navigate life’s challenges, support flexible work arrangements where possible, and assist with childcare or elder care opportunities. Visit Northwestern’s work-life site for more information.
Professional Growth & Development Northwestern supports career development with tools and resources, on campus or remote. Visit Northwestern’s learning site for more information.
Equal Opportunity Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. If you wish to request an accommodation in the application or hiring process, contact the Office of Civil Rights and Title IX Compliance. Additional information on accommodations is available.
Job Details
Seniority level: Entry level
Employment type: Part-time
Job function: Management and Manufacturing
Industries: Higher Education
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Events Project Coordinator
role at
Northwestern University .
Department:
School of Professional Studies
Salary/Grade:
EXS/5
Are you looking to continue or grow your career working in academics at a prestigious university? The Graduate Programs Office based in the Academics Department at the School of Professional Studies (SPS) seeks an organized, student-focused individual to support academic programs with the aim of providing enriching academic and career-focused events for graduate and undergraduate students at SPS. This position is suitable for a detail-oriented candidate who wants to shape the academic and student life experience of professional graduate students and works closely with international students in a full-time program. The ideal candidate demonstrates flexibility, collaboration, strong written and verbal communication skills, and experience in event planning and student support. Applicants with higher education experience are preferred. Northwestern employees enjoy excellent benefits. If this could be a great career match, please apply today!
Job Summary The Student Engagement & Community Coordinator provides operational planning and oversight of various co-curricular events designed to enrich the academic experience of students enrolled in full-time graduate programs and part-time online programs at the School of Professional Studies. Provides management for an education, research and/or operations program/project, recommending goals, assessing feasibility and ongoing performance, and providing day-to-day oversight of administrative and operational functions.
Note: Some evening and weekend hours are necessary. Flexibility in working between the Evanston and Chicago campuses. This position has a weekly hybrid schedule.
Responsibilities
Coordinate comprehensive programming, educational, student, alumni events, workshops, meetings, etc., including speakers and agendas.
Develop plans and arrange meetings, workshops, and events to provide opportunities for students to understand industry, innovation, and research in the field, and to exchange information with stakeholders.
Ensure event details including communication, venues, presenters, travel arrangements, materials, refreshments, and technology are arranged in a timely manner.
Plan and manage a yearly events calendar.
Plan and execute orientations for incoming full-time students.
Develop and execute a mentoring program with alumni and current students in coordination with the SPS Alumni Coordinator and NUAA.
Communications, Outreach & Recruitment
Develop coordinated, consistent messages.
Create and maintain an up-to-date website.
Incorporate social media and networking into program aspects as appropriate.
Strengthen partnerships with external resources by defining, promoting, and marketing benefits of participation and involvement.
Build relationships with organizations (including internal NU groups) to develop a network engaged in program success.
Review market trends to inform future plans to increase revenue, participation, and engagement.
Assist academic advisers in providing student communications and lifecycle support.
Collaborate with the NU community to offer enhanced services and opportunities to students.
Program Development
Manage program/seminar events, workshops, and related experiences aligned with goals and objectives.
Identify and obtain external expertise as needed and work with content experts to develop valuable student-facing events.
Manage speaker selection, communication, and topic development.
Lead program updates and improvements.
Student Support
Implement strategy regarding structure, process and staff support of students in compliance with NU policy.
Develop systems to assist faculty and students in career advising.
Collaborate with academic advising to provide educational support to students.
Budgets & Financial
Participate in budget preparation.
Maintain budget and related analysis and reports.
Evaluation
Observe program sessions and gather insights to improve program knowledge and student satisfaction.
Coordinate collection, analysis, and reporting of required information for surveys and review documents.
Track job placement of students in coordination with the SPS Alumni Coordinator to assess program success.
Analyze evaluation data to inform future event development.
Implement corrective actions based on surveys and other indicators.
Administration
Manage day-to-day operations and ensure program mission, values, policies, and procedures are followed.
Manage design and development of program databases, data analysis, and reporting.
Review processes and introduce appropriate technology to administrative and educational components.
Identify opportunities to improve services to achieve program goals.
Performs other duties as assigned.
Minimum Qualifications
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor’s or higher degree, or an appropriate combination of education and experience.
1 year of program/project administration, event planning, project management, or other relevant experience.
Minimum Competencies
Computer proficiency: familiarity with Excel, Outlook, Word, and Office software.
Communication: effective written and verbal communication in one-on-one, small groups, and public speaking contexts.
Customer focus: monitor student satisfaction and provide suggestions to improve quality and value.
Efficiency: attention to detail and adherence to policies while handling workload.
Organization: strong planning and scheduling capabilities; ability to manage multiple tasks.
Problem Solving: develop realistic plans and contingencies with measurable results.
Coachability: openness to feedback and continuous learning.
Cultural competency: sensitivity to diverse cultures and inclusive environment for faculty and students.
Preferred Qualifications
Master’s degree.
3-5 years of previous experience in event planning, project management, or similar.
Preferred Competencies
Business acumen: ability to lead cost-efficient initiatives without sacrificing quality.
Creativity: willingness to explore alternatives and improve procedures.
Familiarity with NU or higher education.
Target hiring range for this position will be between $56,000 to $60,000 per year. Offered salary will be determined by education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits Northwestern offers meaningful health care plans, retirement benefits, tuition discounts, and more. Visit Northwestern’s benefits site for more information.
Work-Life And Wellness Northwestern provides programs to help you and your family navigate life’s challenges, support flexible work arrangements where possible, and assist with childcare or elder care opportunities. Visit Northwestern’s work-life site for more information.
Professional Growth & Development Northwestern supports career development with tools and resources, on campus or remote. Visit Northwestern’s learning site for more information.
Equal Opportunity Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. If you wish to request an accommodation in the application or hiring process, contact the Office of Civil Rights and Title IX Compliance. Additional information on accommodations is available.
Job Details
Seniority level: Entry level
Employment type: Part-time
Job function: Management and Manufacturing
Industries: Higher Education
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