Vaco
Payroll Systems Director
This position is responsible for providing comprehensive techno-functional support to the Payroll Department, ensuring the integrity, accuracy, security, and efficiency of all payroll-related systems. This position demands a deep understanding of PeopleSoft Payroll, Time and Labor, SQL, and system interfaces. The individual serves as a key liaison among Payroll, HR, IT/DTS, and external vendors. Key Responsibilities
Systems Configuration & Testing
Configure, test, and maintain Payroll and Time & Labor systems. Lead system testing for upgrades, patches, and new implementations. Support the resolution of issues related to W-4 uploads, self-service entries, and timekeeping integration. PeopleSoft Payroll & Time and Labor
Manage and troubleshoot Time & Labor inputs for 2,000-3,000 nursing staff across 16 groups. Ensure secure and accurate role-based data integration between Smart Square and PeopleSoft. Use SQL to upload, query, and validate data across systems. Navigate PeopleSoft App Designer for troubleshooting and support. Security and Compliance
Maintain payroll security roles and access for new and existing employees. Monitor and implement Tax Updates with oversight to ensure compliance. Maintain documentation including SOPs, system mappings, and audit trails. Reporting & Analysis
Develop and generate payroll summaries and custom reports. Assist in SQL reporting and data pushes to support compliance, reconciliation, and operational analysis. Cross-Functional Support
Act as a liaison between Payroll, HR, IT/DTS, and external vendors. Provide functional support and training to users and team members. Manage inquiries from internal departments (e.g., HR, Benefits) and resolve payroll-related system issues. Training & Documentation
Deliver training to Payroll team members on systems usage and updates. Maintain a knowledge base of SOPs and process documentation for internal use. Tools & Technologies
Primary Systems: PeopleSoft Payroll, Time & Labor, Smart Square Languages & Tools: SQL, PeopleSoft App Designer Reporting: Custom Payroll Reporting, SQL-based data extraction Compensation & Benefits
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. EEO & Accessibility
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice: Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, veteran status, or any other protected characteristics as required by federal, state, or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR at HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Privacy Notice
Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees. Virginia residents may access our state-specific policies. Residents of all other states may access our policies. Canadian residents may access our policies in English and in French. Residents of countries governed by GDPR may access our policies. Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; and other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
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This position is responsible for providing comprehensive techno-functional support to the Payroll Department, ensuring the integrity, accuracy, security, and efficiency of all payroll-related systems. This position demands a deep understanding of PeopleSoft Payroll, Time and Labor, SQL, and system interfaces. The individual serves as a key liaison among Payroll, HR, IT/DTS, and external vendors. Key Responsibilities
Systems Configuration & Testing
Configure, test, and maintain Payroll and Time & Labor systems. Lead system testing for upgrades, patches, and new implementations. Support the resolution of issues related to W-4 uploads, self-service entries, and timekeeping integration. PeopleSoft Payroll & Time and Labor
Manage and troubleshoot Time & Labor inputs for 2,000-3,000 nursing staff across 16 groups. Ensure secure and accurate role-based data integration between Smart Square and PeopleSoft. Use SQL to upload, query, and validate data across systems. Navigate PeopleSoft App Designer for troubleshooting and support. Security and Compliance
Maintain payroll security roles and access for new and existing employees. Monitor and implement Tax Updates with oversight to ensure compliance. Maintain documentation including SOPs, system mappings, and audit trails. Reporting & Analysis
Develop and generate payroll summaries and custom reports. Assist in SQL reporting and data pushes to support compliance, reconciliation, and operational analysis. Cross-Functional Support
Act as a liaison between Payroll, HR, IT/DTS, and external vendors. Provide functional support and training to users and team members. Manage inquiries from internal departments (e.g., HR, Benefits) and resolve payroll-related system issues. Training & Documentation
Deliver training to Payroll team members on systems usage and updates. Maintain a knowledge base of SOPs and process documentation for internal use. Tools & Technologies
Primary Systems: PeopleSoft Payroll, Time & Labor, Smart Square Languages & Tools: SQL, PeopleSoft App Designer Reporting: Custom Payroll Reporting, SQL-based data extraction Compensation & Benefits
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. EEO & Accessibility
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice: Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, veteran status, or any other protected characteristics as required by federal, state, or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR at HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Privacy Notice
Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees. Virginia residents may access our state-specific policies. Residents of all other states may access our policies. Canadian residents may access our policies in English and in French. Residents of countries governed by GDPR may access our policies. Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; and other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
#J-18808-Ljbffr