Ventura Unified School District
Office Assistant and Office Assistant (Bilingual Required)
Ventura Unified School District, San Francisco, California, United States, 94199
Salary:
$25.12 - $30.34 Hourly Location :
Expanded Learning, CA Job Type:
Part Time Job Number:
B61-26 Division:
Business Services Opening Date:
09/02/2025 Closing Date:
9/22/2025 11:59 PM Pacific
THE NEED
PROMOTIONAL & OPEN OPPORTUNITY To fill a current bilingual (english/spanish) vacancy, 21 hours per week (M, T, TH, F 2:00pm - 6:00pm and Wed 1:00pm - 6:00pm), 181 days per year at E.P. Foster Annex and to establish an eligibility list for future vacancies. The established list will remain in effect for six (6) months.
Please read this job bulletin in its entirety for minimum qualifications, recruitment and testing information. If you are having difficulty applying on-line, you may contact the
Applicant Support Line, Monday through Friday from 6:00 am to 5:00 pm. (855) 524-5627.
THE POSITION Below is a summary of the basic function of the position and scope of responsibilities. For a complete job description
(classification specification) , including a list of typical duties, and required skills, knowledge and abilities, please click
here
or visit the Classified Human Resources Office.
Classification specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned school or District office, department or program; answer phones and greet and assist visitors and staff.
DISTINGUISHING CHARACTERISTICS: The Office Assistant classification provides general clerical support for a school or District office, department or program. The Senior Office Assistant performs complex work in a specialized clerical area. Incumbents work independently with accountability for a designated function of an assigned site, program or service. THE CANDIDATE
EDUCATION AND EXPERIENCE: Any combination of education, training and/or experience equivalent to graduation from high school (or equivalent), and one year of general clerical experience.
LICENSES AND OTHER REQUIREMENTS: Some positions in this class may be required to translate oral and written communications between English and a designated second language. THE DETAILS
TESTING INFORMATION The examination process may be comprised of a multiple choice exam, performance assessment, computer skills exam, or any combination of assessment appropriate to determine technical ability to perform the duties listed in the
Step 1: Application Screening
(pass/fail) Applications will be screened for minimum qualifications. Applications will be evaluated and ranked according to criteria that most closely meets the needs of the department, so it is essential that applicants provide as much detail as possible and answer
all parts of the application , including work experience and the supplemental questionnaire. If there is a high number of qualified applicants, a comparative screening will be conducted to determine which of the applicants will be selected for invitation to further examinations.
Applicants meeting the minimum qualifications for the position will be emailed instructions to schedule their examination. Instructions to schedule the examination will not be sent until after the closing date for the position.
A photo ID is required for admittance to the exam.
For those who indicate bilingual (english/spanish): The bilingual exam contains TWO PARTS, Those who pass part one are invited to part two.
Step 2: Computer Skills Test
(weighted 50%) tentatively scheduled October 3, 2025Applicants must pass the general computer skills examination covering Word, Excel, and Google Suite, to move forward to the next step, (qualifications appraisal interview).
**Optional testing time on same day, after a 30 min break:
Bilingual Exam (English/Spanish) for the candidates who indicate they are bilingual in Spanish can participate in part one on this date after performance exam (computer skills exam)
Additional part one bilingual exam date:
Tuesday October 7, 2025
PART TWO Bilingual Exam (english/spanish):
will take place on Friday October 10, 2025 Step 3: Qualifications Appraisal Interview
(weighted 50%)tentatively scheduled
October 15, 2025
All applicants must achieve a passing score in each part of the examination process in order to be placed on the eligibility list.
ADDITIONAL SALARY INFORMATION
New Hires - Initial Salary Placement The District has established criteria in place that recognizes the education and experience new employees bring to their role in supporting students and the services of the District. Upon approval of the Director of Classified Human Resources, a new employee may be provided with advanced step placement up to Step 5 based on the following criteria:
Additional qualifying experience beyond that required for entry into the class (limited to no more than one step for each two years of experience related to the classification) Additional education at the college level beyond the educational requirements established for entry into the class (limited to no more than one step for each two years of education related to the position) To be considered for advanced salary placement upon hire transcripts and/or diploma must be provided All new hires placed at Step 1 of the salary schedule will advance to Step 2 after successfully completing the six-month probationary period.
Longevity increments are offered based on years of service with the District: an additional 1.20% of base salary after completing 4 years of service, 4.10% at 9 years, 7.08% at 14 years, 10.15% at 19 years, 13.31% at 24 years, 16.46% at 29 years.
Promotional and/or transfer candidates
will be placed at the appropriate step in accordance with established Personnel Commission Rules & Regulations.
Education Incentives All active, regular classified employees are eligible for an education incentive if they possess a college degree which is above and beyond the stated minimum qualifications for their classification.
AA/AS = 2.50% BA/BS = 4.00% MA/MS = 5.00% Ed.D./Ph.D/JD = 6.00% (Percentage increase on base salary, paid monthly)
BENEFITS: Please click the Benefits tab above or visit Classified Human Resources for a description of benefits offered.
TO APPLY: Applications may be filed online at: and MUST be submitted by 11:59PM on the closing date indicated. Completed applications (including any supplemental applications, proof of licenses or certifications, etc.) MUST be submitted by the above deadlines. Late applications will not be accepted for consideration.
Applications must be sufficiently complete and specific to fully indicate the experience and other qualifications of each applicant. A resume or additional attachments may be included with the application, but may not be submitted in lieu of the required application packet. Falsification or omission of material fact is cause for rejection, removal from the eligibility list, or dismissal from employment.
Individuals protected by the Americans with Disability Act (ADA) may request accommodation if needed. In order for appropriate arrangements to be made for testing, your request must be received at the time your application is submitted. If special arrangements are not requested at the time the application is submitted, it is understood that no special accommodations are required. Documentation on the need for accommodation must accompany your request.
GENERAL REQUIREMENTS (Upon Offer of Employment)
Employment Verification: The Immigration Reform and Control Act requires that the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States. Individuals selected for employment are required to submit to a tuberculosis risk assessment, and, if risk factors are identified, would then be required to submit to a tuberculosis examination to determine freedom from tuberculosis. The District reserves the right to require a job related physical examination and satisfactory results from such an exam. Fingerprinting: State law requires that all employees be fingerprinted. AB1610 prohibits employment until the Department of Justice completes its obligations regarding the arrest and conviction information, and from employing a person who has been convicted of a violent or serious felony, as defined. All candidates with a conviction record for offenses other than minor traffic violations, must file a conviction record statement with their application. Such a conviction, or failure to report a record of convictions, may bar you from employment. Other:
Eligibles will be required to provide a current DMV report and/or proof of auto insurance to the Classified Human Resources Department before being certified for a final selection interview for positions that require the employee to drive a district vehicle and/or hold a valid California driver's license.
EQUAL OPPORTUNITY The Governing Board is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination based on race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board shall promote programs which ensure that discriminatory practices are eliminated in all district activities. (BP 0410) HEALTH & WELFARE Plan choices include:
Anthem CDHP PPO 90 with optional health savings account (HSA) Kaiser Permanente CDHP DHMO with optional health savings account (HSA) Anthem PPO Medical Kaiser Permanente HMO Medical Cash-in-Lieu option: Full-time employees (40 hours per week) who can prove they are covered by group medical coverage, may opt out of benefits to participate in Cash in Lieu at any time of the year (up to $5,000 per year, paid out in increments of $500 per month (September - June)
, or you may contact Jodie Argueta in our Risk Management Department at: or 805-641-5000, ext. 1242.
HOLIDAYS
Approximately 14 paid holidays per year.
VACATION
Vacation is earned based on assigned hours. (For example: a new employee working 8 hours/day, 12-months per year will earn one vacation day per month, up to a total of twelve (12) days of vacation per year. Employees who work less than 12-months per year or less than 8 hours/day shall be entitled to a prorated share of vacation benefits as outlined in the collective bargaining agreement.) Vacation earned increases with years of service with the district.
SICK LEAVE
The district provides for 1 day of illness leave per month worked, with unlimited accumulation for unused days.
RETIREMENT
Public Employees Retirement System (CalPERS) and Social Security 01
PLEASE READ: The information provided on the Supplemental Questions will be used in conjunction with the job application to determine whether the qualification requirements are met. Failure to provide detailed and complete information may result in the application being rejected. A resume may not be submitted in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that qualifies me for the job I am seeking. I have read the above statement and acknowledge that failure to provide sufficient detailed information may result in my application being rejected.
Yes, I acknowledge No, I do not acknowledge
02
Please select the highest level of education you have:
Master's Degree Bachelor's Degree Associate's Degree Some college or Certificate(s) High School Diploma or equivalent I do not have education equivalent to the 12th grade
03
If you have earned a degree, please indicate the area or major coursework you have in which you were awarded your degree. (If none, type N/A.) 04
What specific training or coursework have you completed, or certificates do you have that are related to office assistant? (If none, type N/A.) 05
Which of the following best describes your work experience with general clerical experience:
Less than 1 year of experience At least 1 year, but less than 2 years of experience 2 or more years of experience
06
Describe your work experience with modern office practices, procedures and equipment. (If none, type N/A.) 07
Describe your work experience Operating a variety of standard office equipment including a computer and assigned software. (If none, type N/A.) Required Question
$25.12 - $30.34 Hourly Location :
Expanded Learning, CA Job Type:
Part Time Job Number:
B61-26 Division:
Business Services Opening Date:
09/02/2025 Closing Date:
9/22/2025 11:59 PM Pacific
THE NEED
PROMOTIONAL & OPEN OPPORTUNITY To fill a current bilingual (english/spanish) vacancy, 21 hours per week (M, T, TH, F 2:00pm - 6:00pm and Wed 1:00pm - 6:00pm), 181 days per year at E.P. Foster Annex and to establish an eligibility list for future vacancies. The established list will remain in effect for six (6) months.
Please read this job bulletin in its entirety for minimum qualifications, recruitment and testing information. If you are having difficulty applying on-line, you may contact the
Applicant Support Line, Monday through Friday from 6:00 am to 5:00 pm. (855) 524-5627.
THE POSITION Below is a summary of the basic function of the position and scope of responsibilities. For a complete job description
(classification specification) , including a list of typical duties, and required skills, knowledge and abilities, please click
here
or visit the Classified Human Resources Office.
Classification specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned school or District office, department or program; answer phones and greet and assist visitors and staff.
DISTINGUISHING CHARACTERISTICS: The Office Assistant classification provides general clerical support for a school or District office, department or program. The Senior Office Assistant performs complex work in a specialized clerical area. Incumbents work independently with accountability for a designated function of an assigned site, program or service. THE CANDIDATE
EDUCATION AND EXPERIENCE: Any combination of education, training and/or experience equivalent to graduation from high school (or equivalent), and one year of general clerical experience.
LICENSES AND OTHER REQUIREMENTS: Some positions in this class may be required to translate oral and written communications between English and a designated second language. THE DETAILS
TESTING INFORMATION The examination process may be comprised of a multiple choice exam, performance assessment, computer skills exam, or any combination of assessment appropriate to determine technical ability to perform the duties listed in the
Step 1: Application Screening
(pass/fail) Applications will be screened for minimum qualifications. Applications will be evaluated and ranked according to criteria that most closely meets the needs of the department, so it is essential that applicants provide as much detail as possible and answer
all parts of the application , including work experience and the supplemental questionnaire. If there is a high number of qualified applicants, a comparative screening will be conducted to determine which of the applicants will be selected for invitation to further examinations.
Applicants meeting the minimum qualifications for the position will be emailed instructions to schedule their examination. Instructions to schedule the examination will not be sent until after the closing date for the position.
A photo ID is required for admittance to the exam.
For those who indicate bilingual (english/spanish): The bilingual exam contains TWO PARTS, Those who pass part one are invited to part two.
Step 2: Computer Skills Test
(weighted 50%) tentatively scheduled October 3, 2025Applicants must pass the general computer skills examination covering Word, Excel, and Google Suite, to move forward to the next step, (qualifications appraisal interview).
**Optional testing time on same day, after a 30 min break:
Bilingual Exam (English/Spanish) for the candidates who indicate they are bilingual in Spanish can participate in part one on this date after performance exam (computer skills exam)
Additional part one bilingual exam date:
Tuesday October 7, 2025
PART TWO Bilingual Exam (english/spanish):
will take place on Friday October 10, 2025 Step 3: Qualifications Appraisal Interview
(weighted 50%)tentatively scheduled
October 15, 2025
All applicants must achieve a passing score in each part of the examination process in order to be placed on the eligibility list.
ADDITIONAL SALARY INFORMATION
New Hires - Initial Salary Placement The District has established criteria in place that recognizes the education and experience new employees bring to their role in supporting students and the services of the District. Upon approval of the Director of Classified Human Resources, a new employee may be provided with advanced step placement up to Step 5 based on the following criteria:
Additional qualifying experience beyond that required for entry into the class (limited to no more than one step for each two years of experience related to the classification) Additional education at the college level beyond the educational requirements established for entry into the class (limited to no more than one step for each two years of education related to the position) To be considered for advanced salary placement upon hire transcripts and/or diploma must be provided All new hires placed at Step 1 of the salary schedule will advance to Step 2 after successfully completing the six-month probationary period.
Longevity increments are offered based on years of service with the District: an additional 1.20% of base salary after completing 4 years of service, 4.10% at 9 years, 7.08% at 14 years, 10.15% at 19 years, 13.31% at 24 years, 16.46% at 29 years.
Promotional and/or transfer candidates
will be placed at the appropriate step in accordance with established Personnel Commission Rules & Regulations.
Education Incentives All active, regular classified employees are eligible for an education incentive if they possess a college degree which is above and beyond the stated minimum qualifications for their classification.
AA/AS = 2.50% BA/BS = 4.00% MA/MS = 5.00% Ed.D./Ph.D/JD = 6.00% (Percentage increase on base salary, paid monthly)
BENEFITS: Please click the Benefits tab above or visit Classified Human Resources for a description of benefits offered.
TO APPLY: Applications may be filed online at: and MUST be submitted by 11:59PM on the closing date indicated. Completed applications (including any supplemental applications, proof of licenses or certifications, etc.) MUST be submitted by the above deadlines. Late applications will not be accepted for consideration.
Applications must be sufficiently complete and specific to fully indicate the experience and other qualifications of each applicant. A resume or additional attachments may be included with the application, but may not be submitted in lieu of the required application packet. Falsification or omission of material fact is cause for rejection, removal from the eligibility list, or dismissal from employment.
Individuals protected by the Americans with Disability Act (ADA) may request accommodation if needed. In order for appropriate arrangements to be made for testing, your request must be received at the time your application is submitted. If special arrangements are not requested at the time the application is submitted, it is understood that no special accommodations are required. Documentation on the need for accommodation must accompany your request.
GENERAL REQUIREMENTS (Upon Offer of Employment)
Employment Verification: The Immigration Reform and Control Act requires that the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States. Individuals selected for employment are required to submit to a tuberculosis risk assessment, and, if risk factors are identified, would then be required to submit to a tuberculosis examination to determine freedom from tuberculosis. The District reserves the right to require a job related physical examination and satisfactory results from such an exam. Fingerprinting: State law requires that all employees be fingerprinted. AB1610 prohibits employment until the Department of Justice completes its obligations regarding the arrest and conviction information, and from employing a person who has been convicted of a violent or serious felony, as defined. All candidates with a conviction record for offenses other than minor traffic violations, must file a conviction record statement with their application. Such a conviction, or failure to report a record of convictions, may bar you from employment. Other:
Eligibles will be required to provide a current DMV report and/or proof of auto insurance to the Classified Human Resources Department before being certified for a final selection interview for positions that require the employee to drive a district vehicle and/or hold a valid California driver's license.
EQUAL OPPORTUNITY The Governing Board is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination based on race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board shall promote programs which ensure that discriminatory practices are eliminated in all district activities. (BP 0410) HEALTH & WELFARE Plan choices include:
Anthem CDHP PPO 90 with optional health savings account (HSA) Kaiser Permanente CDHP DHMO with optional health savings account (HSA) Anthem PPO Medical Kaiser Permanente HMO Medical Cash-in-Lieu option: Full-time employees (40 hours per week) who can prove they are covered by group medical coverage, may opt out of benefits to participate in Cash in Lieu at any time of the year (up to $5,000 per year, paid out in increments of $500 per month (September - June)
, or you may contact Jodie Argueta in our Risk Management Department at: or 805-641-5000, ext. 1242.
HOLIDAYS
Approximately 14 paid holidays per year.
VACATION
Vacation is earned based on assigned hours. (For example: a new employee working 8 hours/day, 12-months per year will earn one vacation day per month, up to a total of twelve (12) days of vacation per year. Employees who work less than 12-months per year or less than 8 hours/day shall be entitled to a prorated share of vacation benefits as outlined in the collective bargaining agreement.) Vacation earned increases with years of service with the district.
SICK LEAVE
The district provides for 1 day of illness leave per month worked, with unlimited accumulation for unused days.
RETIREMENT
Public Employees Retirement System (CalPERS) and Social Security 01
PLEASE READ: The information provided on the Supplemental Questions will be used in conjunction with the job application to determine whether the qualification requirements are met. Failure to provide detailed and complete information may result in the application being rejected. A resume may not be submitted in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that qualifies me for the job I am seeking. I have read the above statement and acknowledge that failure to provide sufficient detailed information may result in my application being rejected.
Yes, I acknowledge No, I do not acknowledge
02
Please select the highest level of education you have:
Master's Degree Bachelor's Degree Associate's Degree Some college or Certificate(s) High School Diploma or equivalent I do not have education equivalent to the 12th grade
03
If you have earned a degree, please indicate the area or major coursework you have in which you were awarded your degree. (If none, type N/A.) 04
What specific training or coursework have you completed, or certificates do you have that are related to office assistant? (If none, type N/A.) 05
Which of the following best describes your work experience with general clerical experience:
Less than 1 year of experience At least 1 year, but less than 2 years of experience 2 or more years of experience
06
Describe your work experience with modern office practices, procedures and equipment. (If none, type N/A.) 07
Describe your work experience Operating a variety of standard office equipment including a computer and assigned software. (If none, type N/A.) Required Question