NFP Chief Financial Officer

Our client, a prominent NFP headquartered in NYC, is seeking a Deputy Chief Financial Officer to join their team. This is a newly created senior management position reporting directly to the CFO. The Deputy CFO will work collaboratively with the current CFO in coordinating, managing, streamlining, and transitioning overall operations, including financial, personnel, human resources, information technology, building operations, and administration functions for the organizations.
Finance and Audit

• Responsible for all financial reporting for the Boards of Directors, Finance and Audit Committees, auditors, donors, and government grants.
• Works in collaboration with the President /CEO and team the Annual Operating Budget ad Capital budgets. (Line by line/by department/by fund)
• Responsible for creating monthly financial reporting, mid-year forecasts, year-end projections, budget modifications, audits, tax returns and all special reporting as required.
• Works closely with the Treasurer, Audit Chair and members of the Finance and Audit Committees. Coordinates committee meetings, agendas, minutes, and all related information for 5 FC and 2 AC meetings per year.
• Oversees all financial and accounting systems and controls, standards, and financial reporting.
• Implements compliance and fiscal reporting measures for restricted governmental grants, capital, and special projects.
• Coordinates with Klingenstein Fields investment advisors in their managing of endowment and special gifts and other investments.
• Manages current banking / investment relationships with Citi, Morgan Stanley, UBS and Empower
• Oversees cash balances for operating, restricted, special, endowment and reserve cash accounts.
• Secures all equipment lease and financing arrangements.
• Reconciles monthly and annual endowment, Board Designated fund, special gift, and reserve fund investment activity
• Works closely with auditors to implement new changes, resolve audit issues, and coordinate the annual audit.
• Working with the Finance team, prepares audit schedules, financial statement drafts, footnotes, and related supporting schedules. Implements changes to financial statements as required due to changes in industry pronouncements and best practices.
• Responsible for key account reconciliations and analysis for audit including, endowment, lease obligations, capital activity, direct cost allocations, affiliate fee calculations, intercompany transactions, restricted analysis, statements of functional expense, etc.
• Responsible for annual preparation of significant schedules to support tax filings including Form 990, Form 990T and NYS CT-13 (Unrelated Business Income), and Form CHAR 500 (Annual Filing for Charitable Organizations), and NYS Form 497.
• Identification of any unrelated business income tax issues, due diligence with regards to all tax matters.
• Prepare all applications for the Organization's annual insurance renewals. Works closely with USI insurance brokers to manage overall insurance risk and requirements including property, general liability, umbrella, directors' and officers' liability, fine arts, etc.
• Works to identify and secure and complete all documentation for any additional funding opportunities that may be available including PPP loans, SBA loans, capital Grants as well as applications and documentation for collection or forgiveness.
• Worked with the President & Finance Committee to analyze and secure a license agreement with Latin Trade and its subsequent acquisition at the end of FY20.
• Coordinate requests with the team concerning financial and administrative matters.

Administration / Building Management

• Works closely with the President /CEO with respect to updates to governance matters due to changes due to best practices or changes in the not-for-profit regulations - including by-laws, Ethical Conduct and Conflict of Interest Policies.
• Jointly prepares minutes of the Board of Directors meetings and coordinates with others in the preparation of all materials for Board meetings.
• Manages the ongoing maintenance of the organization's facilities. Directs administrative and support functions including administration, building facilities, contract services, equipment leases, etc.
• Works closely with the DC and Miami offices in all matters including securing new and favorable office lease renewals, construction projects, capital improvements, equipment leases, etc.
• Plans and manages improvements to the historic landmarked townhouse including upgrades of systems, required maintenance and planned renovation / restoration.
• During FY 20-21, managed the $4.3M Exterior restoration, Window and Gallery Restoration Project for 680 Park. Worked with architect, consultants, NYC DDDC and DCA and all contractors on this project. Created and managed the overall capital project budget.
• Managed the build-out of the Miami office space with the Building Manager and Miami team.
• During 2021, coordinated the renovation of the DC office space regularly interacting with the architect, construction manager and DC team.
• In FY 2022, work to renew favorable lease terms for Miami space.
• Works with various lawyers with respect to various organizational matters. These include, contracts, neighbor agreements during construction, personnel matters, visas, trademarks, governance, etc.
• Builds relationships with the trades servicing the building including Orion, Trane, Pelham Plumbing, Townhouse, Ebro, Liberty Windows, WHQ, King Rose, etc.
• During COVID, worked on updated operating procedures to ensure the safety of team members as well as made upgrades to various HVAC and other systems in the building.
• Completes all annual real estate tax filing 680 Park including annual R/E tax exemption, annual R/E tax protest and other NYC R/E tax information in order to retain our property tax exemption (approximately $500k per year).

Personnel / Benefits

• Maintains and updates personnel policies and procedures manual for the Organization as needed.
• Prepares offer / benefits offering for all new hires
• Prepares renewal information, reviews, negotiates, and administers employee benefits plans, including Medical, Health, Dental, Life, Short Term Disability and Long-term Disability, Workers Comp with the various brokers and account representatives.
• Coordinates all 401k administrative, financial, compliance, updates, and other matters for the Organization's 401(k) retirement plan with Empower.
• Other 401k work includes review and filing of Tax Form 5500, periodic review of Envestnet Police Report, approving employee additions, distributions, loans, and hardships & review of vesting schedules.

Information Services

• Works closely with the Director of IT to address the organizations operational needs with respect to its information management systems, office equipment, related hardware, and software.
• Negotiates financing arrangements and leases for new equipment.
• Work closely with Director of IT in determining solutions / strategies of new projects.

The compensation for this position ranges from $175,000.00 - $200,000.00. Actual compensation will be dependent upon the specific role, office location as well as the individual's qualifications, experience, skills and certifications.
To all staffing agencies: PKF O'Connor Davies TalentConnect ("PKFOD TalentConnect") will not be utilizing agencies to staff this position. Please do not forward resumes to PKFOD TalentConnect recruiters, partners and/or employees at any of our locations regarding this position. Please be reminded, PKFOD TalentConnect is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of PKFOD TalentConnect.
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Equal Opportunity Employer
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