The City University of New York
HR Coordinator - Non-Tax Levy (NTL) Process and HRIS Data Management
The City University of New York, New York, New York, us, 10261
POSITION DETAILS
Reporting HRIS Manager, the Human Resources Information System Coordinator's responsibilities include but are not limited to:
Serve as point-of-contact and resource to departments regarding non-tax levy appointments, reappointments, Supplements, and onboarding including providing information on relevant policies, procedures, and regulations Work closely with HR, Payroll, Financial Accounting, and the Foundation for City College to ensure accurate and timely processing of non-tax levy (NTL) appointments, supplements, and payments Review, track, and provide interested parties with updates regarding NTL Supplement Requests and Disbursement Request Forms to Financial Accounting for payroll processing. Using CUNYfirst to confirm active tax levy appointments and NTL appointment history Liaise with Payroll to confirm completion of NTL payments, verify the necessity of new hire paperwork, and maintain timely follow-up for outstanding documentation. Monitor and notify departments of appointment expirations and relevant deadlines. Conduct NTL information sessions, educating departments on compliance requirements, deadlines, and process changes related to NTL supplements. Conduct data tracking for Full-Time HR actions such as hires, terminations, leaves, and adjustments, providing consistent, up-to-date information for workforce planning. Support compliance monitoring by integrating collective bargaining agreements, including RIP payments, Longevities, salary adjustments, and service increments within HRIS. Audit HR systems, including CUNYfirst and shadow systems, to ensure data accuracy and correct any discrepancies in compliance with budget and payroll policies. Collaborate with the HRIS Manager to implement new auditing tools, continuously update combination codes, and maintain alignment with payroll and budget requirements.
QUALIFICATIONS
Bachelor's Degree required.
Preferred Qualifications: - Ability to be proactive and work both independently and as part of a team. - Excellent interpersonal and communication skills. - Demonstrated ability to prioritize assignments, multitask effectively, and meet deadlines in a fast-paced environment. - Advanced proficiency with the MS Office Suite, including Excel, Word, PowerPoint, and Teams. - Familiarity with Adobe tools for creating documents, forms, or presentations.
CUNY TITLE OVERVIEW
Provides information and services to the College community to support the Human Resources function.
- Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, pay administration, and recruiting
- Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources
- Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness
- Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries
- Assists HR managers with employee communications of all kinds; may prepare materials, conduct orientation sessions, or update web pages
- Performs related duties as assigned.
Job Title Name: HR Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary Range: $74,754 - $84,815. Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
***Only applications submitted through CUNYFirst will be considered***
If you are viewing this job posting in CUNYFirst, please click on "apply now" on the bottom of this page and follow the instructions. If you are viewing this job posting externally, please apply as follows: - Go to https://cuny.jobs/ - Search for job opening id number:
30905 - Click on the "apply now" button and follow the instructions.
CLOSING DATE
October 2, 2025.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Reporting HRIS Manager, the Human Resources Information System Coordinator's responsibilities include but are not limited to:
Serve as point-of-contact and resource to departments regarding non-tax levy appointments, reappointments, Supplements, and onboarding including providing information on relevant policies, procedures, and regulations Work closely with HR, Payroll, Financial Accounting, and the Foundation for City College to ensure accurate and timely processing of non-tax levy (NTL) appointments, supplements, and payments Review, track, and provide interested parties with updates regarding NTL Supplement Requests and Disbursement Request Forms to Financial Accounting for payroll processing. Using CUNYfirst to confirm active tax levy appointments and NTL appointment history Liaise with Payroll to confirm completion of NTL payments, verify the necessity of new hire paperwork, and maintain timely follow-up for outstanding documentation. Monitor and notify departments of appointment expirations and relevant deadlines. Conduct NTL information sessions, educating departments on compliance requirements, deadlines, and process changes related to NTL supplements. Conduct data tracking for Full-Time HR actions such as hires, terminations, leaves, and adjustments, providing consistent, up-to-date information for workforce planning. Support compliance monitoring by integrating collective bargaining agreements, including RIP payments, Longevities, salary adjustments, and service increments within HRIS. Audit HR systems, including CUNYfirst and shadow systems, to ensure data accuracy and correct any discrepancies in compliance with budget and payroll policies. Collaborate with the HRIS Manager to implement new auditing tools, continuously update combination codes, and maintain alignment with payroll and budget requirements.
QUALIFICATIONS
Bachelor's Degree required.
Preferred Qualifications: - Ability to be proactive and work both independently and as part of a team. - Excellent interpersonal and communication skills. - Demonstrated ability to prioritize assignments, multitask effectively, and meet deadlines in a fast-paced environment. - Advanced proficiency with the MS Office Suite, including Excel, Word, PowerPoint, and Teams. - Familiarity with Adobe tools for creating documents, forms, or presentations.
CUNY TITLE OVERVIEW
Provides information and services to the College community to support the Human Resources function.
- Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, pay administration, and recruiting
- Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources
- Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness
- Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries
- Assists HR managers with employee communications of all kinds; may prepare materials, conduct orientation sessions, or update web pages
- Performs related duties as assigned.
Job Title Name: HR Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary Range: $74,754 - $84,815. Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
***Only applications submitted through CUNYFirst will be considered***
If you are viewing this job posting in CUNYFirst, please click on "apply now" on the bottom of this page and follow the instructions. If you are viewing this job posting externally, please apply as follows: - Go to https://cuny.jobs/ - Search for job opening id number:
30905 - Click on the "apply now" button and follow the instructions.
CLOSING DATE
October 2, 2025.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.