Ventura County Community College District
Executive Director of Operations
Ventura County Community College District, Camarillo, California, United States, 93012
WHAT YOU'LL DO
The Executive Director of Operations directs and coordinates sensitive and confidential project management support for the Chancellor; manages the administrative affairs of the Chancellor’s Office; supports District-wide senior level leadership collaboration and effectiveness; and is responsible for communication and complaint resolution on behalf of the Chancellor. There is currently one full-time (12 months/year, 40 hours/week) vacancy located at the District Administrative Center in Camarillo, CA. (Note: This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.) WHERE YOU’LL WORK
The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the three colleges in support of VCCCD’s mission. WHO WE ARE
The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD\'s three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students. The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability. SALARY PLACEMENT
Generally, salary placement is on the first step of the salary range. Advanced step placement may be granted depending on related education and experience. Current Employees : An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary. RESPONSIBILITIES
Assist the Chancellor in overseeing the daily activities and needs of the Office of the Chancellor and Board of Trustees; prioritize and manage the Chancellor’s schedule and day-to-day activities of the Office of the Chancellor to ensure timely and effective responses and strategies to critical incidents and events. Serve as a liaison between the Chancellor and District executives, community leaders, and the public; communicate on behalf of the Chancellor and ensure follow-through on projects, events, and community meetings. Evaluate priorities and disseminate information from the Chancellor to others; research key policy/program matters and suggest positions to be taken on various matters; draft reports, other correspondence, and presentations for internal and external communication. Collaborate with senior executives to plan, manage and implement District-wide strategy for strengthening relations with community, business, media, and government stakeholders; cultivate relationships with chambers of commerce, regional organizations, legislators, and community stakeholders to promote the District and its interests. Monitor state and federal legislation to inform the District of possible impacts on community colleges and assist with policy development and lobbying efforts; research issues and develop position papers on legislative and related issues affecting the District; develop and implement programs to increase the District\'s voice in legislative activities and advocacy networks. Serve as a change champion for assigned District efforts; support and move new initiatives forward by resolving issues or obstacles impeding cohesive movement towards organizational goals; provide clear timely communication regarding project scope and status to ensure stakeholder buy-in and mission alignment. Coordinate the resolution of issues of a sensitive nature; keep informed of applicable policies, procedures, and regulations which affect the Chancellor\'s Office and respond accordingly. Ensure that District timelines are met through coordination with executives and managers. Provide effective assistance in planning, communicating, administering, and evaluating complex District programs, studies, functions, services, contracts, and projects, as well as accomplishing the administrative objectives of the Chancellor and the policy goals of the Board of Trustees. Complete comprehensive analytic research, preparing well-written reports, attend Board of Trustees meetings and work sessions, and make effective presentations to the Board of Trustees, other government agencies, commissions, and members of the public. Contribute professional administrative and analytical assistance to the Chancellor regarding District-wide issues, programs, goals and objectives, and/or operations. Serve as a management liaison and develop strategic relationships with various boards, committees, and community stakeholder groups. Oversee various special projects as assigned by the Chancellor. Serve as the District’s public information officer. Supervise and evaluate the performance of assigned employees, set performance requirements and goals, monitor and coach for improvement, promote excellence and customer service, and take disciplinary action if needed according to District rules. Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. Perform related duties as assigned. E = Essential duties QUALIFICATIONS
A
bachelor’s degree from a recognized college or university AND three years of professional-level experience in managing administrative projects and processes, and serving as a liaison with stakeholders (e.g. community, governing bodies, non-profits) on behalf of the employer. OR A
master’s degree in public administration, business administration, educational administration, or closely related field AND two years of professional-level experience in managing administrative projects and processes, and serving as a liaison with stakeholders (e.g. community, governing bodies, non-profits) on behalf of the employer. EXAMINATION AND SELECTION PROCESS
This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin. The examination process may consist of any of the following components: Training and Experience Evaluation = Qualifying (pass/fail) Technical Interview = 100% weighting on final score TRAINING AND EXPERIENCE (T&E) EVALUATION
is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. The candidates with the highest passing scores on the T&E will be invited to the technical interview. TECHNICAL INTERVIEW DATE RANGE AND LOCATION
Date Range: Wednesday, October 15, 2025 - Tuesday, October 21, 2025 Location: The Technical Interview will likely be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet. The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email. SUBMISSION OF APPLICATION
Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attach letters of recommendation. Please be aware that once you have submitted your application you will no longer be able to make revisions. If additional versions of your application are submitted, only the most recent will be considered. When completing the application, please include ALL current and previous employment in the Work Experience section, complete ALL fields (including supervisor contact information), and ensure duration is calculated based on a 40-hour work week. Education and experience listed in the supplemental questionnaire should be detailed. Items not present in the Work Experience section may not be considered for meeting minimum qualifications. ELIGIBILITY LIST & PROBATION
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran\'s credits, if any. Certification will be from the highest three ranks. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview. All appointments from eligibility lists for initial appointment or for promotion shall be probationary for six (6) months or 130 days, whichever is longer; some classifications may be probationary for one year. ACCOMMODATIONS
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Human Resources Department in writing no later than the filing date stated on the announcement. Document accommodation requests in an email to HRMail@vcccd.edu including the type and extent of accommodation needed to participate in the selection process. DEGREE INFORMATION
If a degree or coursework is used to meet minimum qualifications, an official copy of transcripts will be required upon hire. Foreign degree evaluation may be required if used to meet minimum qualifications. Visit CHEA or the U.S. Department of Education to search for recognized accredited institutions. If applicable, an official copy of your foreign transcript evaluation will be required upon hire. See also the list of approved agencies for foreign transcript evaluation. For more information about the recruitment process at VCCCD, including FAQs, please visit the Classified Careers page.
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The Executive Director of Operations directs and coordinates sensitive and confidential project management support for the Chancellor; manages the administrative affairs of the Chancellor’s Office; supports District-wide senior level leadership collaboration and effectiveness; and is responsible for communication and complaint resolution on behalf of the Chancellor. There is currently one full-time (12 months/year, 40 hours/week) vacancy located at the District Administrative Center in Camarillo, CA. (Note: This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.) WHERE YOU’LL WORK
The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the three colleges in support of VCCCD’s mission. WHO WE ARE
The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD\'s three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students. The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability. SALARY PLACEMENT
Generally, salary placement is on the first step of the salary range. Advanced step placement may be granted depending on related education and experience. Current Employees : An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary. RESPONSIBILITIES
Assist the Chancellor in overseeing the daily activities and needs of the Office of the Chancellor and Board of Trustees; prioritize and manage the Chancellor’s schedule and day-to-day activities of the Office of the Chancellor to ensure timely and effective responses and strategies to critical incidents and events. Serve as a liaison between the Chancellor and District executives, community leaders, and the public; communicate on behalf of the Chancellor and ensure follow-through on projects, events, and community meetings. Evaluate priorities and disseminate information from the Chancellor to others; research key policy/program matters and suggest positions to be taken on various matters; draft reports, other correspondence, and presentations for internal and external communication. Collaborate with senior executives to plan, manage and implement District-wide strategy for strengthening relations with community, business, media, and government stakeholders; cultivate relationships with chambers of commerce, regional organizations, legislators, and community stakeholders to promote the District and its interests. Monitor state and federal legislation to inform the District of possible impacts on community colleges and assist with policy development and lobbying efforts; research issues and develop position papers on legislative and related issues affecting the District; develop and implement programs to increase the District\'s voice in legislative activities and advocacy networks. Serve as a change champion for assigned District efforts; support and move new initiatives forward by resolving issues or obstacles impeding cohesive movement towards organizational goals; provide clear timely communication regarding project scope and status to ensure stakeholder buy-in and mission alignment. Coordinate the resolution of issues of a sensitive nature; keep informed of applicable policies, procedures, and regulations which affect the Chancellor\'s Office and respond accordingly. Ensure that District timelines are met through coordination with executives and managers. Provide effective assistance in planning, communicating, administering, and evaluating complex District programs, studies, functions, services, contracts, and projects, as well as accomplishing the administrative objectives of the Chancellor and the policy goals of the Board of Trustees. Complete comprehensive analytic research, preparing well-written reports, attend Board of Trustees meetings and work sessions, and make effective presentations to the Board of Trustees, other government agencies, commissions, and members of the public. Contribute professional administrative and analytical assistance to the Chancellor regarding District-wide issues, programs, goals and objectives, and/or operations. Serve as a management liaison and develop strategic relationships with various boards, committees, and community stakeholder groups. Oversee various special projects as assigned by the Chancellor. Serve as the District’s public information officer. Supervise and evaluate the performance of assigned employees, set performance requirements and goals, monitor and coach for improvement, promote excellence and customer service, and take disciplinary action if needed according to District rules. Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. Perform related duties as assigned. E = Essential duties QUALIFICATIONS
A
bachelor’s degree from a recognized college or university AND three years of professional-level experience in managing administrative projects and processes, and serving as a liaison with stakeholders (e.g. community, governing bodies, non-profits) on behalf of the employer. OR A
master’s degree in public administration, business administration, educational administration, or closely related field AND two years of professional-level experience in managing administrative projects and processes, and serving as a liaison with stakeholders (e.g. community, governing bodies, non-profits) on behalf of the employer. EXAMINATION AND SELECTION PROCESS
This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin. The examination process may consist of any of the following components: Training and Experience Evaluation = Qualifying (pass/fail) Technical Interview = 100% weighting on final score TRAINING AND EXPERIENCE (T&E) EVALUATION
is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. The candidates with the highest passing scores on the T&E will be invited to the technical interview. TECHNICAL INTERVIEW DATE RANGE AND LOCATION
Date Range: Wednesday, October 15, 2025 - Tuesday, October 21, 2025 Location: The Technical Interview will likely be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet. The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email. SUBMISSION OF APPLICATION
Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attach letters of recommendation. Please be aware that once you have submitted your application you will no longer be able to make revisions. If additional versions of your application are submitted, only the most recent will be considered. When completing the application, please include ALL current and previous employment in the Work Experience section, complete ALL fields (including supervisor contact information), and ensure duration is calculated based on a 40-hour work week. Education and experience listed in the supplemental questionnaire should be detailed. Items not present in the Work Experience section may not be considered for meeting minimum qualifications. ELIGIBILITY LIST & PROBATION
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran\'s credits, if any. Certification will be from the highest three ranks. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview. All appointments from eligibility lists for initial appointment or for promotion shall be probationary for six (6) months or 130 days, whichever is longer; some classifications may be probationary for one year. ACCOMMODATIONS
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Human Resources Department in writing no later than the filing date stated on the announcement. Document accommodation requests in an email to HRMail@vcccd.edu including the type and extent of accommodation needed to participate in the selection process. DEGREE INFORMATION
If a degree or coursework is used to meet minimum qualifications, an official copy of transcripts will be required upon hire. Foreign degree evaluation may be required if used to meet minimum qualifications. Visit CHEA or the U.S. Department of Education to search for recognized accredited institutions. If applicable, an official copy of your foreign transcript evaluation will be required upon hire. See also the list of approved agencies for foreign transcript evaluation. For more information about the recruitment process at VCCCD, including FAQs, please visit the Classified Careers page.
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