Ventura County Community College District
Associate Vice Chancellor, Financial Services
Ventura County Community College District, Camarillo, California, United States, 93012
WHAT YOU'LL DO
Under the direction of the Vice Chancellor of Business and Administrative Services, the Associate Vice Chancellor of Financial Services leads, plans, manages, organizes, and evaluates District business operations, systems, and processes, including budget development and administration, fiscal and accounting services, banking and payroll, auxiliary services, and other related operational functions. There is currently one full-time (12 months/year, 40 hours/week) vacancy located at the District Administrative Center in Camarillo, CA. This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year. WHERE YOU'LL WORK
The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the three colleges in support of VCCCD’s mission. WHO WE ARE
The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students. The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability. SALARY PLACEMENT
Generally, salary placement is on the first step of the salary range. Advanced step placement may be granted depending on related education and experience. Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary. ESSENTIAL DUTIES
E = Essential duties. Additions below are representative and not all-inclusive. Assist in maintaining the fiscal integrity of the District. Develop short-term and long-range plans for business operations within the District. Provide leadership in collective bargaining on behalf of the District. Develop the annual budget in cooperation with college representatives; oversee the administration of the budget at a district-wide level; chair the shared-governance committee responsible for fiscal and budget activities. Plan, organize, evaluate, and manage business operations of the District including general accounting, internal and external audits, payroll, accounts payable, fiscal services, budget, and contract administration. Review, monitor, and approve district-wide structure and operations to ensure compliance with proper controls, standards, policies and procedures; consolidate operations from colleges to the District where appropriate; implement changes and enforce compliance. Draft District fiscal policies for Board adoption; develop and document standard accounting procedures; assure compliance with California Community Colleges Accounting and Budgeting Manual. Prepare or analyze financial data as it relates to the financial status of the District. Prepare Board agenda items on financial matters and make appropriate presentations to the Board. Assess the fiscal impact of statewide or legislative proposals on the District. Provide guidance to Vice Presidents of Business Services on budget development and management, accounting practices, cash handling, internal controls, and related matters. Supervise all fiscal matters of the District, including investments, financial aid, and accounting; assist the colleges with the fiscal management of the childcare centers, food services, and bookstores. Plan and coordinate the fiscal year-end process with the colleges to ensure the accuracy of the District’s annual financial statements. Coordinate operations of the information technology system as it relates to the integrity of fiscal data, accounting procedures, internal controls, and reporting, including the specifications for any new systems or enhancements. Plan and coordinate the annual audit; assist the external audit firm in drafting the annual financial report; ensure that management letter comments are addressed appropriately. Serve as a member or chair of various committees related to policy, procedure, or financial matters; represent the District on a variety of committees. Drive a vehicle to college campuses as needed to attend meetings and carry out responsibilities. Supervise and evaluate the performance of assigned employees, set performance requirements and goals, monitor and coach for improvement, promote excellence and customer service, and take disciplinary action if needed according to District rules. Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse communities. Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. Perform related duties as assigned. Qualifications are listed in the degree information section. QUALIFICATIONS
A bachelor’s degree or equivalent from an accredited college or university in business administration, accounting, or related field AND five years of fiscal management experience, including fund accounting, OR a master’s degree or equivalent in business administration, accounting, or related field AND four years of fiscal management experience, including fund accounting. LICENSES AND OTHER REQUIREMENTS
Valid California driver's license. EXAMINATION AND SELECTION PROCESS
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on the bulletin. The examination may consist of training and experience evaluation and a technical interview with weighting as described in the notice. SUBMISSION OF APPLICATION
Applicants must meet the minimum qualifications by the filing deadline and attach copies of any documents demonstrating qualification. Do not attach letters of recommendation for classified positions. You will not be able to revise once submitted. Include all current and previous work experience with supervisor contact information. If applicable, provide official transcripts or foreign transcript evaluations with your application materials. ELIGIBILITY LIST
Upon examination completion, the eligibility list will be compiled and used to fill current vacancies for up to one year from the date of the technical interview. PROBATIONARY PERIOD
Most appointments from eligibility lists are probationary for six months or 130 days of paid service. Classified management and executive classifications have a longer probationary period as defined in policy. ACCOMMODATIONS
Individuals with disabilities requiring reasonable accommodation in the selection process must inform Human Resources no later than the filing date. Document accommodation needs in an email to HRMail@vcccd.edu. DEGREE INFORMATION
If using a degree or coursework to meet minimum qualifications, an official transcript will be required upon hire. Foreign transcripts may require evaluation by an approved agency. See the CHEA or U.S. Department of Education listings for recognized institutions.
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Under the direction of the Vice Chancellor of Business and Administrative Services, the Associate Vice Chancellor of Financial Services leads, plans, manages, organizes, and evaluates District business operations, systems, and processes, including budget development and administration, fiscal and accounting services, banking and payroll, auxiliary services, and other related operational functions. There is currently one full-time (12 months/year, 40 hours/week) vacancy located at the District Administrative Center in Camarillo, CA. This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year. WHERE YOU'LL WORK
The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the three colleges in support of VCCCD’s mission. WHO WE ARE
The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students. The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability. SALARY PLACEMENT
Generally, salary placement is on the first step of the salary range. Advanced step placement may be granted depending on related education and experience. Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary. ESSENTIAL DUTIES
E = Essential duties. Additions below are representative and not all-inclusive. Assist in maintaining the fiscal integrity of the District. Develop short-term and long-range plans for business operations within the District. Provide leadership in collective bargaining on behalf of the District. Develop the annual budget in cooperation with college representatives; oversee the administration of the budget at a district-wide level; chair the shared-governance committee responsible for fiscal and budget activities. Plan, organize, evaluate, and manage business operations of the District including general accounting, internal and external audits, payroll, accounts payable, fiscal services, budget, and contract administration. Review, monitor, and approve district-wide structure and operations to ensure compliance with proper controls, standards, policies and procedures; consolidate operations from colleges to the District where appropriate; implement changes and enforce compliance. Draft District fiscal policies for Board adoption; develop and document standard accounting procedures; assure compliance with California Community Colleges Accounting and Budgeting Manual. Prepare or analyze financial data as it relates to the financial status of the District. Prepare Board agenda items on financial matters and make appropriate presentations to the Board. Assess the fiscal impact of statewide or legislative proposals on the District. Provide guidance to Vice Presidents of Business Services on budget development and management, accounting practices, cash handling, internal controls, and related matters. Supervise all fiscal matters of the District, including investments, financial aid, and accounting; assist the colleges with the fiscal management of the childcare centers, food services, and bookstores. Plan and coordinate the fiscal year-end process with the colleges to ensure the accuracy of the District’s annual financial statements. Coordinate operations of the information technology system as it relates to the integrity of fiscal data, accounting procedures, internal controls, and reporting, including the specifications for any new systems or enhancements. Plan and coordinate the annual audit; assist the external audit firm in drafting the annual financial report; ensure that management letter comments are addressed appropriately. Serve as a member or chair of various committees related to policy, procedure, or financial matters; represent the District on a variety of committees. Drive a vehicle to college campuses as needed to attend meetings and carry out responsibilities. Supervise and evaluate the performance of assigned employees, set performance requirements and goals, monitor and coach for improvement, promote excellence and customer service, and take disciplinary action if needed according to District rules. Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse communities. Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. Perform related duties as assigned. Qualifications are listed in the degree information section. QUALIFICATIONS
A bachelor’s degree or equivalent from an accredited college or university in business administration, accounting, or related field AND five years of fiscal management experience, including fund accounting, OR a master’s degree or equivalent in business administration, accounting, or related field AND four years of fiscal management experience, including fund accounting. LICENSES AND OTHER REQUIREMENTS
Valid California driver's license. EXAMINATION AND SELECTION PROCESS
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on the bulletin. The examination may consist of training and experience evaluation and a technical interview with weighting as described in the notice. SUBMISSION OF APPLICATION
Applicants must meet the minimum qualifications by the filing deadline and attach copies of any documents demonstrating qualification. Do not attach letters of recommendation for classified positions. You will not be able to revise once submitted. Include all current and previous work experience with supervisor contact information. If applicable, provide official transcripts or foreign transcript evaluations with your application materials. ELIGIBILITY LIST
Upon examination completion, the eligibility list will be compiled and used to fill current vacancies for up to one year from the date of the technical interview. PROBATIONARY PERIOD
Most appointments from eligibility lists are probationary for six months or 130 days of paid service. Classified management and executive classifications have a longer probationary period as defined in policy. ACCOMMODATIONS
Individuals with disabilities requiring reasonable accommodation in the selection process must inform Human Resources no later than the filing date. Document accommodation needs in an email to HRMail@vcccd.edu. DEGREE INFORMATION
If using a degree or coursework to meet minimum qualifications, an official transcript will be required upon hire. Foreign transcripts may require evaluation by an approved agency. See the CHEA or U.S. Department of Education listings for recognized institutions.
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