Operations Coordinator

The Operations Coordinator is a hands-on role responsible for ensuring smooth day-to-day operations and acting as a key bridge between MPSAs U.S. executive team, our China-based finance teams, and our external vendors. This role combines operational, financial, and administrative duties to ensure that MPSA maintains a high-functioning, compliant, and well-organized workplace. The ideal candidate is organized, proactive, and comfortable wearing multiple hats in a small business environment. You will coordinate onboarding, maintain employee records, handle vendor and office management, assist with expense tracking, and provide general administrative support to the leadership team. While you will be the primary on-site point person for these duties, you will be supported by members from our global team. This role offers the opportunity to take on increased responsibility as our US operations expand. Key Responsibilities Finance & Vendor Coordination Serve as liaison between MPSAs executive team, China finance teams, and U.S. accountants. Collect, process, and submit invoices for timely approval and payment. Reconcile expenses with QuickBooks Online. Support payroll by compiling data, verifying accuracy, and coordinating with CPA. Manage vendor payments and maintain current vendor/contract records. Contribute to financial reporting by organizing and submitting required data. Gather inputs to support budgeting and forecasting. Track and process employee reimbursements. Operations & Administration Maintain corporate filings, board records, and compliance documentation. Prepare contracts and coordinate signatures. Support insurance renewals and related documentation. Organize governance records and board materials. Manage office supplies, supply orders, equipment, and vendor services. Track deadlines and deliverables for internal projects. People & HR Coordination Partner with CPA, benefits administrator, and global HR team for onboarding, recordkeeping, and compliance. Assist with recruiting tasks including postings, resume review, and interview scheduling. Coordinate onboarding, workspace setup, and benefits enrollment for new hires. Maintain HRIS system, employee files, and compliance documentation. Act as first point of contact for HR questions, escalating as needed. Track PTO and leave requests. Support offboarding, including equipment return and documentation. Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, duties or requirements associated with the job. Education Background Bachelors degree business administration, finance, human resources, or equivalent preferred. Working Experience 13 years of experience in office administration, operations, finance coordination, or HR support. Professional Skills Strong organizational skills with high attention to detail. Clear, professional written and oral communication skills. Ability to manage sensitive and confidential information with discretion. Technical proficiency with Microsoft Office or Google Workspace; experience with QuickBooks Online, expense platforms (e.g., Ramp, Brex), and HRIS systems (e.g., Rippling, BambooHR) strongly preferred. Ability to work independently and thrive in an entrepreneurial environment. Interest in growing into broader management responsibilities as U.S. operations expand. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift 25 pounds at times. 8-hour shift, Mon Fri.